Surgery Scheduling Coordinator

BHS Baptist Healthcare System; New Albany (IN); On-site; USD 21,000 - 30,000; Full time

Job summary

Baptist Health Medical Group is seeking a Scheduling Coordinator for Colorectal Surgery in Louisville, KY. This full-time role focuses on arranging appointments for procedures, coordinating with multiple departments, and ensuring accurate medical records updating, with emphasis on clear scheduling communication.

Applicants should have a high school diploma, 1–3 years clerical experience in a physician office, and familiarity with medical office software and scheduling applications.

Qualifications

• High School diploma or equivalent preferred.
• 1–3 years clerical experience in a physician office preferred.
• Computer knowledge such as Medical Office and Scheduling Applications preferred.

Responsibilities

• Make appointments for patients in office and on the phone to see doctors, testing and to schedule procedures in hospital and at other facilities.
• Combined cases are scheduled at the same time of tumor removal with plastic surgeon.
• Works closely with Nurse navigation, Geneticists, Oncology, Surgery scheduling, Plastic Surgery and Radiology.
• Updates medical record accordingly.
• Clear and concise communication regarding surgical scheduling is very important.
• Perform other general office assignments.
• Daily scanning of patient records into OnBase.
• Obtain appropriate authorization through the patient's insurance company.

Skills

Clerical experience

Scheduling coordination

Communication skills

Education

High School diploma or equivalent

Tools

Medical Office software

Scheduling Applications

Job description

Summary Job Description

Baptist Health Medical Group Scheduling Coordinator Colorectal Surgery Louisville, KY Full time/First shift

Principal Duties and Responsibilities

The following is a summary of the major functions of this individual's job. The Scheduling Coordinator may perform other duties, both major and minor, which are not mentioned below, and specific functions may change from time to time.

Make appointments for patients in office and on the phone to see the doctors, testing and to schedule procedures in the hospital and at other facilities.

Combined cases are scheduled at the same time of tumor removal with plastic surgeon.

Works closely with other departments in the hospital including but not limited to Nurse navigation, Geneticists, Oncology, Surgery scheduling, Plastic Surgery and Radiology.

Updates medical record accordingly.

Clear and concise communication regarding surgical scheduling is very important- organizational skill is key.

Perform other general office assignments.

Daily scanning of patient records into OnBase.

Obtain appropriate authorization through the patient's insurance company.

Minimum Education, Training and Experience Required

• High School diploma or equivalent preferred.
• One to three years clerical experience in a physician office preferred.
• Computer knowledge such as Medical Office and Scheduling Applications preferred.
• Scheduling Coordinator, Coordinator, Scheduler, Clinic

Baptist Health is an Equal Employment Opportunity employer. Founded in 1924 in Louisville, Kentucky, Baptist Health is a full-spectrum health system dedicated to improving the health of the communities it serves. The Baptist Health family consists of 10 hospitals, employed and independent physicians, and more than 470 points of care, including outpatient facilities, physician practices and services, urgent care clinics, outpatient diagnostic and surgery centers, home care, fitness centers, and occupational medicine and physical therapy clinics. Baptist Health’s eight owned hospitals include more than 2,300 licensed beds in Corbin, Elizabethtown, La Grange, Lexington, Louisville, Paducah, Richmond and New Albany, Indiana. Baptist Health also operates two joint venture hospitals: the 410-bed Baptist Health Deaconess Madisonville in Madisonville, Kentucky with Deaconess Health System based in Evansville, Indiana, and the Baptist Health Rehabilitation Hospital, a 40-bed inpatient rehabilitation facility with Encompass Health, based in Birmingham, Alabama. Baptist Health employs more than 24,000 people in Kentucky and surrounding states. Baptist Health is the first health system in the U.S. to have all of its hospitals recognized by the American Nursing Credentialing Center with either a Magnet or Pathway to Excellence designation for nursing excellence. Baptist Health’s employed provider network, Baptist Health Medical Group, has more than 1,820 employed providers offering care in 78 specialties, including approximately 862 physicians and 958 advanced practice clinicians. Baptist Health’s physician network also includes more than 2,000 independent physicians.

EEO Statement

Baptist Health is an Equal Employment Opportunity employer, and seeks to employ individuals without regard to race, color, national origin, gender, sexual orientation, gender identity, age, disability, marital status, citizenship status, military status, religious or political beliefs, protected veteran status, employment status or any other protected class identified in any federal, state, or local law. Baptist Health specifically encourages minority, female, disabled, veteran and other candidates from diverse backgrounds to apply and strengthen our team. Please note that Baptist Health is a drug-free workplace and employment with Baptist Health is subject to post offer, pre-employment drug testing.

NOTICE OF NONDISCRMISSION AND ACCESSIBILITY TO SERVICES

Persons with hearing and speech impairments can contact Baptist Health facilities by using the Kentucky Relay Service, a toll-free telecommunication device for the deaf (TDD). For voice to TDD, call 800.648.6057. For TDD to voice, call 800.648.6056.

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