Surgery Scheduler - Vascular Specialty Practice

99 Healthcare Management; Dallas (TX); On-site; USD 29,000 - 32,000; Full time

Benefits offered by this job

Health insurance

Paid time off (PTO)

Paid holidays

Job summary

Complex Vein & Vascular in Dallas is seeking an experienced Surgery Scheduler to support Dr. Salhanick and our clinic team. You will coordinate vein and vascular procedures, appointments, authorizations, instructions, and documentation to keep a busy specialty practice organized.

You’ll manage calendars, obtain pre-certifications, verify benefits, prep tests, and relay procedure details to patients. The role requires superb communication, organization, accuracy, and patient service, with

Qualifications

• At least 1 year of surgery or procedure scheduling experience.
• Vascular, vein, cardiology, or other specialty practice experience preferred.
• Experience obtaining prior authorizations and verifying insurance coverage.
• Strong knowledge of medical terminology and health insurance processes.
• Proficiency with electronic medical records and scheduling systems; experience with eCW (eClinicalWorks) preferred.
• Excellent communication, organization, accuracy, and patient service skills.
• Ability to manage competing priorities in a fast-paced medical office.
• Spanish/English bilingual skills are a plus.

Responsibilities

• Schedule vein and vascular procedures with hospitals, outpatient surgery centers, and other facilities as appropriate.
• Coordinate with Dr. Salhanick, patients, clinical staff, facilities, anesthesia providers and outside vendors.
• Obtain prior authorizations, referrals, and insurance pre-certifications.
• Verify insurance eligibility and benefits.
• Coordinate required preoperative testing, imaging, laboratory work, and documentation.
• Communicate procedure preparation, arrival instructions, and follow-up details to patients.
• Maintain procedure calendars, track pending items, and communicate scheduling changes promptly with all parties.
• Collaborate with clinical, billing, referral, and facility personnel to ensure procedures are ready to proceed.
• Assist with front-office duties, including patient check-in, phone calls, appointment scheduling, insurance verification, and copay collection as needed.
• Maintain accurate records and protect patient information in accordance with HIPAA.

Skills

Surgery scheduling

Communication

Organization

HIPAA compliance

EMR systems

eCW (eClinicalWorks)

Bilingual (Spanish/English)

Tools

eCW (eClinicalWorks)

Job description

Looking for a rewarding job?

Complex Vein & Vascular is seeking an experienced Surgery Scheduler to support Dr. Marc Salhanick and our clinic team at our Dallas office. This position is a great fit for someone who enjoys coordinating procedures, communicating with patients, and keeping a busy specialty practice organized.

You will help patients navigate the scheduling process for vein and vascular procedures, from coordinating appointments and authorizations to ensuring instructions and documentation are completed accurately.

What You’ll Do

• Schedule vein and vascular procedures with hospitals, outpatient surgery centers, and other facilities as appropriate
• Coordinate with Dr. Salhanick, patients, clinical staff, facilities, anesthesia providers and outside vendors
• Obtain prior authorizations, referrals, and insurance pre-certifications
• Verify insurance eligibility and benefits
• Coordinate required preoperative testing, imaging, laboratory work, and documentation
• Communicate procedure preparation, arrival instructions, and follow-up details to patients
• Maintain procedure calendars, track pending items, and communicate scheduling changes promptly with all parties
• Collaborate with clinical, billing, referral, and facility personnel to ensure procedures are ready to proceed
• Assist with front-office duties, including patient check-in, phone calls, appointment scheduling, insurance verification, and copay collection as needed
• Maintain accurate records and protect patient information in accordance with HIPAA
• At least 1 year of surgery or procedure scheduling experience required
• Vascular, vein, cardiology, or other specialty practice experience preferred
• Experience obtaining prior authorizations and verifying insurance coverage
• Strong knowledge of medical terminology and health insurance processes
• Proficiency with electronic medical records and scheduling systems; experience with eCW (eClinicalWorks) preferred
• Excellent communication, organization, accuracy, and patient service skills
• Ability to manage competing priorities in a fast-paced medical office
• Spanish/English bilingual skills are a plus

What We’re Looking For

• At least 1 year of surgery or procedure scheduling experience required
• Vascular, vein, cardiology, or other specialty practice experience preferred
• Experience obtaining prior authorizations and verifying insurance coverage
• Strong knowledge of medical terminology and health insurance processes
• Proficiency with electronic medical records and scheduling systems; experience with eCW (eClinicalWorks) preferred
• Excellent communication, organization, accuracy, and patient service skills
• Ability to manage competing priorities in a fast-paced medical office
• Spanish/English bilingual skills are a plus

Compensation & Employment

• Pay: $21–$23 per hour, depending on experience.
• Benefits include health insurance, paid time off (PTO), and paid holidays.
• Hours are: Monday – Friday, 8:30am to 5pm

Why Join Complex Vein & Vascular?

Join a patient-focused specialty practice where attention to detail, teamwork, and clear communication make a meaningful difference. You will play an important role in helping patients access the procedures and care they need.