Office Manager / Clinic Coordinator - Vascular Clinic

Assist Point Inc; Plano (TX); On-site; USD 48,000 - 70,000; Full time

Job summary

Assist Point Inc in Plano, TX seeks an Office Manager / Clinic Coordinator for a vascular clinic. You will oversee daily administrative operations, manage patient flow, and supervise front office staff to deliver excellent patient experiences.

The role requires strong organization, leadership, and communication skills, with knowledge of EHR systems, scheduling software, and Microsoft Office. HIPAA compliance and billing support are part of the duties.

Qualifications

• High school diploma or equivalent required; Associate’s or Bachelor’s degree in healthcare administration or related field preferred.
• Minimum of 3 years experience in office management or clinic coordination, preferably in a vascular or specialty medical clinic.
• Strong knowledge of medical office procedures, EHR, and scheduling software.
• Excellent organizational, multitasking, and problem-solving skills.
• Outstanding interpersonal and communication skills, patient-focused.
• Ability to lead and motivate a team in a fast-paced clinical environment.
• Familiarity with insurance processes, billing, and coding a plus.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook).

Responsibilities

• Manage daily administrative operations of the vascular clinic, including scheduling, patient check-in/check-out, and maintaining patient records.
• Coordinate clinic appointments, procedures, and follow-ups to optimize patient flow and provider schedules.
• Supervise and support front office staff, including training, scheduling, and performance management.
• Serve as a liaison between patients, providers, and other healthcare staff to facilitate communication and resolve issues.
• Ensure compliance with clinic policies, healthcare regulations, and confidentiality standards (HIPAA).
• Maintain inventory of office and medical supplies and coordinate ordering as needed.
• Assist with billing, insurance verification, and patient financial inquiries in collaboration with the billing department.
• Implement and improve office procedures to enhance efficiency and patient satisfaction.
• Prepare reports and maintain accurate documentation related to clinic operations.

Skills

Interpersonal skills

Leadership

Organizational skills

Communication skills

Problem-solving

Multitasking

Patient-focused approach

Education

High school diploma or equivalent

Associate's or Bachelor's degree in healthcare administration or related field

Tools

EHR systems

Scheduling software

Microsoft Office Suite

Job description

Office Manager / Clinic Coordinator - Vascular Clinic

Position Overview

We are seeking a highly organized and proactive Office Manager / Clinic Coordinator to join our Vascular Clinic team in Plano, TX. The ideal candidate will be responsible for overseeing daily office operations, coordinating clinic activities, and ensuring a smooth and efficient patient experience. This role requires excellent communication skills, strong leadership abilities, and a commitment to providing exceptional patient care support.

Key Responsibilities

• Manage daily administrative operations of the vascular clinic, including scheduling, patient check-in/check-out, and maintaining patient records.
• Coordinate clinic appointments, procedures, and follow-ups to optimize patient flow and provider schedules.
• Supervise and support front office staff, including training, scheduling, and performance management.
• Serve as a liaison between patients, providers, and other healthcare staff to facilitate communication and resolve issues.
• Ensure compliance with clinic policies, healthcare regulations, and confidentiality standards (HIPAA).
• Maintain inventory of office and medical supplies and coordinate ordering as needed.
• Assist with billing, insurance verification, and patient financial inquiries in collaboration with the billing department.
• Implement and improve office procedures to enhance efficiency and patient satisfaction.
• Prepare reports and maintain accurate documentation related to clinic operations.

Qualifications

• High school diploma or equivalent required; Associate’s or Bachelor’s degree in healthcare administration or related field preferred.
• Minimum of 3 years experience in office management or clinic coordination, preferably in a vascular or specialty medical clinic.
• Strong knowledge of medical office procedures, electronic health records (EHR), and scheduling software.
• Excellent organizational, multitasking, and problem-solving skills.
• Outstanding interpersonal and communication skills, with a patient-focused approach.
• Ability to lead and motivate a team in a fast-paced clinical environment.
• Familiarity with insurance processes, billing, and coding is a plus.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook).