Surgery Scheduler - Onsite

Vero Orthopaedics; Vero Beach (FL); On-site; USD 36,000 - 54,000; Full time

Benefits offered by this job

Medical insurance

Vision insurance

Dental insurance

Disability insurance

Life Insurance

401K

Job summary

Vero Orthopaedics in Vero Beach, FL is seeking an organized administrative coordinator to manage surgical schedules, referrals, and pre-operative paperwork, ensuring smooth patient flow.

You will handle patient inquiries, coordinate testing, and liaise with physician assistants, maintain schedules, and support billing with surgical charge tickets.

Qualifications

• High school diploma or GED.
• Medical Terminology helpful.

Responsibilities

• Schedule patients for surgical procedures, referrals, and medical clearances.
• Handle all patient inquiries and phone calls regarding surgery and testing.
• Order home health for surgery patients as required.
• Communicate with PA regarding surgery schedules.
• Administrative tasks related to scheduling and pre-operative paperwork.
• Maintain and update physician schedules.
• Schedule, confirm, cancel, and reschedule patient appointments or surgical appointments.
• Provide billing department with surgical charge tickets.

Skills

Communication

Organization

Attention to detail

Computer literacy

Education

High school diploma or GED

Medical Terminology helpful

Job description

As experts in their fields, our specialists and orthopaedic doctors at Vero Orthopaedics apply their dedication and expertise to provide customized treatment plans focused on your needs and goals. We treat a broad range of orthopaedic and neurologic injuries and conditions and are proud to offer rehabilitative, diagnostic, and other services to keep you moving.

Since 1976, our doctors and specialized staff have been the region's experts in orthopaedic, neurologic, and rehabilitative care. With our commitment to serve the needs of each patient, we proudly offer both innovative and conservative treatments for compassionate, individualized care to members of our communities in Vero Beach, Sebastian, and the surrounding areas.

At Vero Orthopaedics, we know that our employees are our best assets when it comes to providing exceptional orthopaedic care for our patients. It is for this reason that we are dedicated to hiring the most qualified staff to uphold our standards of care.

Summary

Responsible for coordinating patient services for surgeries. Maintains and manages physician’s surgical schedules and provides all administrative paperwork for surgical pre-authorization and medical clearances. Testing appointments are scheduled, all administrative paperwork is done, and follow-up appointments are made. Physician templates are monitored and modified as needed.

Responsibilities

• Schedule patients for surgical procedures, referrals, and medical clearances
• Handle all patient inquiries and phone calls regarding surgery and testing.
• Order home health for surgery patients as required.
• Communicate with PA (physician assistants) regarding surgery schedules.
• Administrative
• Schedules patient services for surgeries, referrals, tests, post op appointments, pre-operative clearances, and follow-up appointments
• Maintain and update physician schedules accordingly.
• Schedule, confirm, cancel, and reschedule patient office appointments or surgical appointments.
• Act as a liaison between patient and physician regarding all surgical and testing inquiries.
• Monitor changes to physician schedules and keep practice management system updated to reflect changes.
• Manage all pre-operative testing and prepare all testing results for physician review.
• Provide the billing department with surgical charge tickets.
• Schedule meetings with reps with physicians for upcoming surgeries
• Schedules and obtains authorizations for Vocational Rehab.

Administrative Support

Duties and responsibilities may be added, deleted, or changed at any time at the discretion of the Administrator or the Board, formally or informally, either verbally or in writing.

Performance Standards

• Skilled at using computer.
• Ability to examine documents for accuracy and completeness.
• Ability to maintain organization of a multitude of tasks.
• Ability to sort, organize, and file with attention to detail.
• Ability to type information and complete tasks with detailed precision.
• Skilled at communicating effectively and professionally with patients, staff, and business associates.
• Maintains strictest confidentiality of patient information and other business practices.
• Ability to document legibly and to spell medical terminology correctly.

Position Relationships

Does not supervise any other employees. Receives supervision from physician on clinical matters and office manager on administrative and all other matters.

Work Qualities

• Able to work well with co-workers and supervisors.
• Able to communicate effectively.
• Respectful of patients, physicians, all employees, and vendors.
• Provides service excellence in every way.

Qualifications

• High school diploma or GED.
• Medical Terminology helpful.
• Basic computer skills.
• Two years medical experience in clinical or surgical coordination preferred.

Physical Requirements

• Requires sitting for long periods of time with frequent standing, walking and bending required.
• Must be able to view and enter data into the computer for extended periods. Must be able to communicate via the telephone.
• Must have dependable transportation.

Job Type

Full-time On-Site

Benefits Offered

Medical, Vision, Dental, Disability, Life Insurance, & 401K

Monday - Friday
8 a.m. - 5 p.m.

Must pass a background check and drug screen.