Surgery Scheduler - IRMC Physician Group - Gastroenterology - Full Time

Indiana Healthcare Physician Serv; Indiana (PA); On-site; USD 38,000 - 52,000; Full time

Job summary

IRMC Physician Group is seeking a Surgery Scheduler for the Gastroenterology department in Indiana, PA. This on-site, full-time role focuses on pre-registration, patient scheduling, and coordination with providers and billing teams to ensure smooth patient flow.

The ideal candidate will have a high school diploma, medical secretarial training, CPR certification, and excellent customer service and communication abilities. Knowledge of medical terminology and front-office software is a plus.

Qualifications

• Must have a high school diploma; business or medical secretarial training preferred.
• CPR certification preferred.
• Strong customer service and communication skills required.
• Experience with front-office medical software and medical terminology is helpful.

Responsibilities

• Perform pre-registration in coordination with office, OR, preregistration and surgery centers.
• Provide excellent customer service during patient calls to obtain/verify demographics and insurance information.
• Verify patient insurance eligibility and explain financial responsibilities before service.
• Provide patients with instructions for scheduled appointments and procedures; answer questions about services.
• Discuss financial options and refer to Financial Counselors as needed.
• Maintain accurate pre-registration to ensure smooth on-site registration.
• Collect copays/coinsurances and provide receipts.
• Answer calls, screen and direct messages per policy.
• Generate surgical lists and communicate schedules to office, billing, and providers.
• Maintain organized records and follow up on no-shows or cancellations.

Skills

Customer service

Telephone handling

Data entry

Communication

Education

High school diploma

Medical secretarial training

CPR certification

Job description

Surgery Scheduler - IRMC Physician Group - Gastroenterology - Full Time

Job Category: Patient Care

Requisition Number: SURGE002937

• Posted : October 26, 2026
• Full-Time
• On-site

Locations

Showing 1 location

Indiana, PA 15701, USA

Description

Job Responsibilities:

• Perform pre-registration function in conjunction with the office, OR, preregistration department and/or surgery centers.
• Provide excellent customer service during phone calls to patients to obtain or verify demographic information, insurance information and other required data.
• To verify eligibility of patient’s insurance and discuss the correct discrepancies with the patient at the time of preregistration: to communicate hospital policy on collection of patient’s out of pocket responsibility and inform patient of amount to be paid at time prior to service.
• To provide patient with instructions relative to a scheduled appointment/procedure and answer customers’ questions about their anticipated service.
• To discuss financial options available for payment of patient liability and refer patients to Financial Counselors for pre-collection or assistance in application for financial assistance programs.
• Maintain a high standard of accuracy in pre-registration to facilitate a smooth registration process for the patient upon arrival for service and final registration.
• Collects copays or coinsurances from insured patients and provided receipts when warranted.
• Answers telephones, screens and directs incoming calls and messages to the appropriate party according to organization policy.
• Generates surgical lists and communicates the schedules to the rest of the office, billing department and Providers in a timely manner.
• Maintains an accurate filing system for insurance eligibility lists and office forms related to the position
• Follows up with no-shows or cancelation when appropriate. Also will confirm procedures with the patients in a timely manner prior as a reminder to the patient.
• Maintains an orderly, neat and clean work area.
• Travel to other IPG offices when needed to cover when requested.
• Performs other tasks as requested.

General Tasks:

• Cover office operations as needed
• Adhere to IHPS Policies and procedures
• Model appropriate customer services with patient, physicians, and employees
• Assist the Provider by sending approved electronic prescription via the electronic health record

Qualifications

Minimum Education required: Must be a high school graduate. Business or medical secretarial graduate or equivalent preferred. Current CPR certification preferred.

Knowledge Of :Modern operational method germane to a medical practice; clerical equipment, operations and processes; must have basic understanding of medical terms and abbreviations; usage of computer systems; various medical forms, reports and processing methods; possess a fundamental knowledge of basic billing procedures; individuals working in front office must have a clear understanding of the confidentiality laws that govern the patient/physician relationship.

Ability To :Make a great first impression and sustain it; answer multilane telephones; operate a 10-key adding machine by touch; operate or learn to operate automated systems, personal computers and fax machines; employ tact, diplomacy and compassion with all types of people; communicate well irrespective of the medium; exhibit strong interpersonal skills; maintain cooperative relationships with staff members, patients and physicians; communicate clearly and concisely; process a variety of medical reports and correspondence; follow set outlines and be alert to variations and make decisions accordingly; persons working in this position must maintain organized and accurate records; exercise team coordination skills; serve as patient advocate; understand and enforce the financial policy of the practice and recognize and correct costly data capture errors.

The IRMC Physician Group is proud to maintain a great work-life balance & company culture, competitive salary & benefits, and career advancement opportunities.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.