Surgery Scheduler Coordinator

Saint Joseph Medical Center - East Lexington; United States; On-site; USD 38,000 - 62,000; Full time

Job summary

Saint Joseph East is seeking a Surgery Scheduler to orchestrate complex operating room logistics, manage data entry, and produce schedules. You will coordinate resources, personnel, and services with strong attention to detail and communication.

Proficiency with scheduling systems and proactive problem solving are essential for this role. Join a major hospital campus with a focus on efficient patient care and seamless scheduling across ORs and outpatient services.

Qualifications

• High School Graduate General Studies and Hospital or outpatient scheduling experience, upon hire
• High School GED General Studies and Hospital or outpatient scheduling experience, upon hire
• None, upon hire

Responsibilities

• Schedules all patient surgeries, including main OR, outpatient center, and off-site anesthesia cases
• Assesses case duration and acuity, including trauma and surgeon-specific time needs
• Maintains fellows' and physicians' schedules to avoid conflicts
• Keeps referring physician schedules to provide better service to patients and physicians
• Delivers accurate scheduling information for internal and external customers

Skills

Scheduling

Data entry

Communication

Organization

Education

High School Graduate General Studies with hospital/outpatient scheduling experience

High School GED General Studies with hospital/outpatient scheduling experience

None, upon hire

Tools

Scheduling software

Job description

Where You'll Work

Welcome to Saint Joseph East, a 217-bed, full-service, community hospital located in a convenient setting in Lexington, Kentucky. Saint Joseph East also includes the Women's Hospital at Saint Joseph East which is dedicated to supporting the well-being of women in Central and Eastern Kentucky and serves a 16-bed Level III Neonatal Intensive Care Unit (NICU).

CHI Saint Joseph Health is part of CommonSpirit Health, a non-profit, Catholic health system dedicated to advancing health for all people. With approximately 175,000 team members and 25,000 physicians and advanced practice clinicians.

Our commitment to serve the common good is delivered through the dedicated work of thousands of physicians, advanced practice clinicians, nurses, and staff; through clinical excellence delivered across a system of 140 hospitals and more than 2,200 care centers serving 24 states.

Job Summary and Responsibilities

As our Surgery Scheduler, you will be a critical orchestrator of complex operational logistics, ensuring seamless alignment of resources, personnel, and services. Every day, you will expertly manage intricate scheduling and resource allocation while meticulously entering and maintaining data. You will also produce schedules, and oversee template maintenance. To be successful in this role, you will possess exceptional organizational skills, meticulous attention to detail, strong communication, and proficiency with scheduling systems. Your proactive approach and commitment to operational precision are paramount.

• Schedules all patient surgeries, along with any special procedures ordered for the Main Operating Room, Outpatient Surgery Center as well as Off Site Anesthesia cases.
• In depth knowledge of case duration, including the acuity of the patient as well as the added time for trauma and other possible procedures based on the surgeon performing the case.
• Maintains knowledge of fellows' and physicians' schedules and special needs, and uses information to avoid scheduling conflicts.
• Maintains familiarity with referring physicians and their staff and uses the information to provide superior customer service to patients and physicians.
• Understands conflict scheduling, and takes the necessary steps to avoid errors.
• Provides accurate scheduling information for both internal and external customers.

Job Requirements

Required

• High School Graduate General Studies and Hospital or outpatient scheduling experience, upon hire or
• High School GED General Studies and Hospital or outpatient scheduling experience, upon hire
• None, upon hire