Surgery Scheduler Coordinator

CommonSpirit Health; Lexington, Northern (KY, KY); Hybrid; USD 42,000 - 66,000; Full time

Job summary

Saint Joseph East in Lexington, KY, part of CommonSpirit Health, seeks a Surgery Scheduler to coordinate operating room schedules, align resources, and ensure accurate data entry across main OR, outpatient center, and off-site cases.

You will analyze case durations, manage surgeon calendars and staff availability, maintain templates, and provide clear scheduling information to both internal teams and external providers, ensuring seamless patient care.

Qualifications

• Experience with hospital or outpatient scheduling preferred.
• Strong organizational skills and attention to detail.
• Excellent communication with patients and physicians.

Responsibilities

• Schedules all patient surgeries and related procedures for the Main Operating Room, Outpatient Surgery Center, and Off Site Anesthesia cases.
• Assesses case duration and acuity, including trauma considerations, to estimate added time.
• Maintains fellows’ and physicians’ schedules and avoids conflicts.
• Maintains familiarity with referring physicians and staff to provide superior service.
• Understands conflict scheduling and takes steps to avoid errors.
• Provides accurate scheduling information for internal and external customers.

Skills

Scheduling

Attention to detail

Organizational skills

Communication

Scheduling systems

Education

High School Diploma or GED

Tools

Scheduling software

Job description

Job Summary and Responsibilities

As our Surgery Scheduler, you will be a critical orchestrator of complex operational logistics, ensuring seamless alignment of resources, personnel, and services.

Every day, you will expertly manage intricate scheduling and resource allocation while meticulously entering and maintaining data. You will also produce schedules, and oversee template maintenance.

To be successful in this role, you will possess exceptional organizational skills, meticulous attention to detail, strong communication, and proficiency with scheduling systems. Your proactive approach and commitment to operational precision are paramount.

• Schedules all patient surgeries, along with any special procedures ordered for the Main Operating Room, Outpatient Surgery Center as well as Off Site Anesthesia cases.
• In depth knowledge of case duration, including the acuity of the patient as well as the added time for trauma and other possible procedures based on the surgeon performing the case.
• Maintains knowledge of fellows’ and physicians’ schedules and special needs, and uses information to avoid scheduling conflicts.
• Maintains familiarity with referring physicians and their staff and uses the information to provide superior customer service to patients and physicians.
• Understands conflict scheduling, and takes the necessary steps to avoid errors.
• Provides accurate scheduling information for both internal and external customers.

Job Requirements

Required

• High School Graduate General Studies and Hospital or outpatient scheduling experience, upon hire or
• High School GED General Studies and Hospital or outpatient scheduling experience, upon hire
• None, upon hire

Where You'll Work

Welcome to Saint Joseph East, a 217-bed, full-service, community hospital located in a convenient setting in Lexington, Kentucky. Saint Joseph East also includes the Women's Hospital at Saint Joseph East which is dedicated to supporting the well-being of women in Central and Eastern Kentucky and serves a 16-bed Level III Neonatal Intensive Care Unit (NICU).

CHI Saint Joseph Health is part of CommonSpirit Health, a non-profit, Catholic health system dedicated to advancing health for all people. With approximately 175,000 team members and 25,000 physicians and advanced practice clinicians.

Our commitment to serve the common good is delivered through the dedicated work of thousands of physicians, advanced practice clinicians, nurses, and staff; through clinical excellence delivered across a system of 140 hospitals and more than 2,200 care centers serving 24 states.