Surgery Scheduler Clinic

CommonSpirit Health; Tacoma, Northern (WA, KY); Hybrid; USD 42,000 - 66,000; Full time

Job summary

Virginia Mason Franciscan Health is seeking a Surgery Scheduler to orchestrate complex operational logistics, ensuring seamless alignment of resources, personnel, and services. You will manage scheduling, data entry, and template maintenance with strong organizational skills and clear communication.

The role requires 1–3 years of medical office experience and familiarity with scheduling systems; you will collaborate with care teams to coordinate pre-surgery clearances, patient transportation,

Qualifications

• 1–3 years of medical office/healthcare experience.
• Knowledge of medical terminology, insurance data, and codes is helpful.
• Ability to verify physician privileges before scheduling.

Responsibilities

• Schedule surgical procedures based on referrals per established standards; verify physician privileges before scheduling.
• Gather and document insurance eligibility data and enter data into the patient’s EHR.
• Coordinate pre-surgery clearance requirements prior to procedures.
• Contact patients to reschedule missed/cancelled appointments and document no-shows.
• Arrange for special/ancillary patient needs such as transportation and interpreters.
• Assist in scheduling of specialty care visits with relevant departments.

Skills

Scheduling systems

Data entry

Organizational skills

Communication skills

Job description

Job Summary and Responsibilities

As our Surgery Scheduler, you will be a critical orchestrator of complex operational logistics, ensuring seamless alignment of resources, personnel, and services. Every day, you will expertly manage intricate scheduling and resource allocation while meticulously entering and maintaining data. You will also produce schedules, and oversee template maintenance. To be successful in this role, you will possess exceptional organizational skills, meticulous attention to detail, strong communication, and proficiency with scheduling systems. Your proactive approach and commitment to operational precision are paramount.

• Schedules patient surgical procedures based on authorized referral in accordance with established standards and procedures; verifies and reviews physician privilege status prior to scheduling.
• Gathers and documents insurance eligibility data, conducting routine verifications that can be done quickly during conversation; enters data in patient’s electronic medical record as appropriate.
• Schedules or coordinates pre-surgery clearance requirements prior to procedure.
• Contacts and follows up with patients to reschedule a missed/cancelled appointment; documents reason(s) for no-show in accordance with established procedures; notifies management if patient has violated a policy and further action is required.
• Makes arrangements for addressing special/ancillary patient requirements, including transportation, interpreters and other needs relating to patient care and satisfaction.
• Assists in the scheduling of specialty care visits; works closely with the scheduling PAR at the specialty (referral) clinic, or the relevant hospital department to ensure that referrals are scheduled to meet the needs of the patient.

Job Requirements

• 1-3 years Two years of work experience in a medical office or healthcare environment where knowledge of medical terminology, insurance companies and codes as well as policies and procedures was necessary to perform the job, upon hire
• None, upon hire

Where You'll Work

Virginia Mason Franciscan Health has a rich history of providing exceptional healthcare, dating back to 1891. Building upon a legacy of compassionate care and innovation, our organization has evolved over the years through strategic partnerships and integrations to expand our reach and services across the Puget Sound area. Today, as Virginia Mason Franciscan Health, we remain deeply committed to healing the whole person – body, mind, and spirit – in the communities we serve. This commitment is strengthened by the diverse expertise and shared values brought together through our growth. Our dedicated providers offer a full spectrum of health care services, from routine wellness to complex disease management, all grounded in rigorous research and education. Our comprehensive network of 10 hospitals and nearly 300 care sites strategically located across the greater Puget Sound region reflects our ongoing commitment to accessibility and comprehensive care. We are proud of our pioneering medical advances and numerous awards and accreditations that reflect our dedication to excellence. When you join Virginia Mason Franciscan Health, you become part of a team that delivers top-quality, professional healthcare in modern, well-equipped facilities, and contributes to a legacy of service built on collaboration and shared purpose.