Surgery Scheduler Clinic

CommonSpirit Health; Seattle (WA); On-site; USD 48,000 - 72,000; Full time

Job summary

Virginia Mason Franciscan Health in Seattle seeks a Surgery Scheduler to coordinate and schedule surgeries, procedures, and follow-ups across multiple physician teams, ensuring alignment of operative, clinic, research, and administrative schedules. You will manage day-of-visit patient flow, room patients, and handle Cerner communications to keep the clinic running smoothly.

You will also provide procedure room support and step in for sick and vacation coverage to ensure continuity of care.

Qualifications

• One year of experience in healthcare or a related environment with knowledge of medical/surgical terminology
• Experience with IBM/Cerner/IDX
• Excellent customer service, communication, and de-escalation skills
• Basic computer proficiency
• Strong organizational skills and the ability to work well under pressure
• Collaborative, reliable, and punctual
• MA-R through the State of Washington, sponsored by Virginia Mason, required within 60 days of hire (if department requires patient rooming/workflows)

Responsibilities

• Coordinate and schedule surgeries, procedures, and follow-up appointments across multiple physician teams
• Serve as the central point of coordination for surgeons' schedules across Seattle, RMC, and off-site locations
• Manage day-of-visit patient flow and room patients
• Handle Cerner messages to keep the clinic running smoothly
• Provide procedure room support and cover for sick/vacation staffing to maintain continuity of care

Skills

Customer service

Communication

Organization

Detail-oriented

Education

Medical Assistant Registered (MA-R) license

Tools

Cerner

IDX

IBM

Job description

Job Summary and Responsibilities

As our Surgery Scheduler, you will coordinate and schedule surgeries, procedures, and follow-up appointments across multiple physician teams, keeping each surgeon's operative, procedural, clinic, research, and administrative schedules aligned. You will serve as the central point of coordination for surgeons' overall practice across Seattle, RMC, and off-site clinic locations.

Every day you will manage day-of-visit patient flow, room patients, and handle phone and Cerner message communications to keep the clinic running smoothly. You will also provide procedure room support and step in for sick and vacation coverage to ensure continuity of care.

To be successful in this role, you will need to be highly organized and able to juggle multiple complex, overlapping schedules without losing track of details. You will also need strong communication skills and comfort working within Cerner and similar systems to keep surgeons, clinic staff, and patients coordinated.

Job Requirements

• One (1) year of experience in healthcare or a related environment, with knowledge of medical/surgical terminology
• Experience with IBM/Cerner/IDX
• Excellent customer service, communication, and de-escalation skills
• Basic computer proficiency
• Strong organizational skills and the ability to work well under pressure
• Collaborative, reliable, and punctual
• Medical Assistant Registered (MA-R) through the State of Washington, sponsored by Virginia Mason, required within 60 days of hire (only if required by the department for patient rooming and workflows)

Where You'll Work

Virginia Mason Franciscan Health has a rich history of providing exceptional healthcare, dating back to 1891. Building upon a legacy of compassionate care and innovation, our organization has evolved over the years through strategic partnerships and integrations to expand our reach and services across the Puget Sound area.

Today, as Virginia Mason Franciscan Health, we remain deeply committed to healing the whole person - body, mind, and spirit - in the communities we serve. This commitment is strengthened by the diverse expertise and shared values brought together through our growth.

Our dedicated providers offer a full spectrum of health care services, from routine wellness to complex disease management, all grounded in rigorous research and education. Our comprehensive network of 10 hospitals and nearly 300 care sites strategically located across the greater Puget Sound region reflects our ongoing commitment to accessibility and comprehensive care.

We are proud of our pioneering medical advances and numerous awards and accreditations that reflect our dedication to excellence. When you join Virginia Mason Franciscan Health, you become part of a team that delivers top-quality, professional healthcare in modern, well-equipped facilities, and contributes to a legacy of service built on collaboration and shared purpose.