Surgery Scheduler 3

200 UM Corp (Enterprise); United States; On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

Medical benefits

Tuition remission

Competitive salaries

Job summary

The Department of Physical Medicine & Rehabilitation at University of Miami Health System is seeking a full-time Surgery Scheduler 3 in Miami. This role coordinates surgical and diagnostic schedules, acts as a knowledge source for scheduling staff, and liaises with patients, families, staff, and physicians to ensure timely scheduling.

Responsibilities include obtaining pre-authorizations, managing schedules, and ensuring billing documentation is complete, while upholding university policies and

Qualifications

• High School Diploma or equivalent.
• Minimum 5 years of relevant experience required.
• Scheduling and rescheduling fluoro and other procedures.
• Processing authorizations for fluoro and other procedures.
• Scheduling peer-to-peers for fluoro and other procedures.
• Assisting with patient inquiries pre- and post procedures.
• Assisting administrative team with scheduling escalations.

Responsibilities

• Obtains pre-authorizations for procedures as required by insurance companies.
• Oversees, produces, and distributes all surgical and procedural schedules to physicians and departments.
• Collaborates with patients, families, staff, and providers within the office and the greater community to schedule surgeries, pre-op physicals, and testing.
• Coordinates with hospitals and vendors for special cases or circumstances.
• Identifies ways to streamline surgical scheduling process and provides suggestions to managing staff.
• Ensures that electronic systems and scheduling tools are up-to-date and operating smoothly, and immediately contacts appropriate personnel to resolve any issues.
• Ensures documentation is complete to support accurate billing of surgical procedures.
• Adheres to University and unit-level policies and procedures and safeguards University assets.

Skills

Scheduling proficiency

Communication skills

Teamwork

Technical proficiency

Learning agility

Education

High School Diploma or equivalent

Tools

Office software

Scheduling software

Job description

Surgery Scheduler 3

The Department of Physical Medicine & Rehabilitation is currently seeking a full-time Surgery Scheduler 3 to work in Miami.

CORE JOB SUMMARY

The Senior Surgery Scheduler acts as liaison between patients, professional staff, and physicians by scheduling and coordinating all necessary functions for surgical and diagnostic procedures. Further, the Senior Surgery Scheduler acts as source of knowledge for scheduling staff and oversees their functions to ensure accurately and timely scheduling practices.

CORE JOB FUNCTIONS

• Obtains pre-authorizations for procedures as required by insurance companies.
• Oversees, produces, and distributes all surgical and procedural schedules to physicians and departments.
• Collaborates with patients, families, staff, and providers within the office and the greater community to schedule surgeries, pre-op physicals, and testing.
• Coordinates with hospitals and vendors for special cases or circumstances.
• Identifies ways to streamline surgical scheduling process and provides suggestions to managing staff.
• Ensures that electronic systems and scheduling tools are up-to-date and operating smoothly, and immediately contacts appropriate personnel to resolve any issues.
• Ensures documentation is complete to support accurate billing of surgical procedures.
• Adheres to University and unit-level policies and procedures and safeguards University assets.
• This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

CORE QUALIFICATIONS

• High School Diploma or equivalent/relevant experience, certification or license
• Minimum 5 years of relevant experience required
• Scheduling and rescheduling fluoro and other procedures
• Processing authorizations for fluoro and other procedures
• Scheduling peer-to-peers for fluoro and other procedures
• Assisting with patient inquiries pre- and post-procedures
• Assisting administrative team patient communications (as needed)
• Assisting clinical business operations team with scheduling escalations (as needed)
• Learning Agility: Ability to learn new procedures, technologies, and protocols, and adapt to changing priorities and work demands.
• Teamwork: Ability to work collaboratively with others and contribute to a team environment.
• Technical Proficiency: Skilled in using office software, technology, and relevant computer applications.
• Communication: Strong and clear written and verbal communication skills for interacting with colleagues and stakeholders.

ABOUT THE ORGANIZATION

UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine.

BENEFITS

• The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.

EMPLOYMENT DETAILS

• Job Status: Full time
• Employee Type: Staff
• Location: Miami

DEPARTMENT

The Department of Physical Medicine & Rehabilitation is a division of the University of Miami Health System and provides exceptional care.

EQUAL OPPORTUNITY STATEMENT

The University of Miami is an Equal Opportunity Employer.

Applicants and employees are protected from discrimination based on certain categories protected by Federal law.

EQUAL OPPORTUNITY STATEMENT

The University of Miami is an Equal Opportunity Employer.

Applicants and employees are protected from discrimination based on certain categories protected by Federal law.