Surgery Scheduler 2, Full Time at University of Miami North Miami, FL

University of Miami; Florida; On-site; USD 42,000 - 56,000; Full time

Job summary

The University of Miami UHealth – Gastroenterology Satellites at SoLé Mia has an exciting opportunity for a Surgery Scheduler. Responsibilities include obtaining pre-authorizations, coordinating surgical schedules, collaborating with patients, families, staff and providers, and ensuring billing documentation is complete.

This role requires a high level of organization, attention to detail, and proficiency with Microsoft Office; minimum 3 years of relevant experience and a high school diploma or

Qualifications

• Ability to communicate effectively in both oral and written form.
• Proficiency in completing assignments accurately and with attention to detail.
• Ability to process and handle confidential information with discretion.
• Ability to work independently and/or in a collaborative environment.
• Proficiency in computer software (i.e. Microsoft Office).

Responsibilities

• Obtains pre-authorizations for procedures as required by insurance companies.
• Oversees, produces, and distributes all surgical and procedural schedules to physicians and departments.
• Collaborates with patients, families, staff, and providers within the office and the greater community to schedule surgeries, pre-op physicals, and testing.
• Coordinates with hospitals and vendors for special cases or circumstances.
• Identifies ways to streamline surgical scheduling process and provides suggestions to managing staff.
• Ensures that electronic systems and scheduling tools are up-to-date and operating smoothly, and immediately contacts appropriate personnel to resolve any issues.
• Ensures documentation is complete to support accurate billing of surgical procedures.
• Adheres to University and unit-level policies and procedures and safeguards University assets.

Skills

Communication

Written communication

Attention to detail

Independent work

Office software

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

Current Employees:

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The University of Miami UHealth at SoLé Mia opening September 2025 , will bring high-quality academic medicine to North Miami, Aventura, and surrounding communities. Our expert team of physicians and staff will represent a wide range of specialties, including NCI–designated Sylvester Comprehensive Cancer Center and Bascom Palmer Eye Institute, the number one eye hospital in the nation. UHealth at SoLé Mia will also deliver the latest in urologic treatments from the renowned Desai Sethi Urology Institute as well as top‑notch care from UHealth’s nationally ranked neurology and neurosurgery programs.

The University of Miami UHealth – Gastroenterology Satellites at SoLé Mia has an exciting opportunity for a Surgery Scheduler.

Core Job Functions

• Obtains pre‑authorizations for procedures as required by insurance companies.

• Oversees, produces, and distributes all surgical and procedural schedules to physicians and departments.

• Collaborates with patients, families, staff, and providers within the office and the greater community to schedule surgeries, pre‑op physicals, and testing.

• Coordinates with hospitals and vendors for special cases or circumstances.

• Identifies ways to streamline surgical scheduling process and provides suggestions to managing staff.

• Ensures that electronic systems and scheduling tools are up‑to‑date and operating smoothly, and immediately contacts appropriate personnel to resolve any issues.

• Ensures documentation is complete to support accurate billing of surgical procedures.

• Adheres to University and unit‑level policies and procedures and safeguards University assets.

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

Core Qualifications

Education: High School diploma or equivalent

Experience: Minimum 3 years of relevant experience

Knowledge, Skills and Attitudes:

• Ability to communicate effectively in both oral and written form.

• Skill in completing assignments accurately and with attention to detail.

• Ability to process and handle confidential information with discretion.

• Ability to work independently and/or in a collaborative environment.

• Proficiency in computer software (i.e. Microsoft Office).

Department Addendum

Department Specific Functions

• Employee productivity - Demonstrates the ability to strategically manage multiple competing deadlines and requests through effective prioritization and multitasking.

• Work queue – Efficiently manages and updates cases received through the in‑basket work queue, ensuring timely completion and follow‑up.

• Auth/Cert - Accurately documents all insurance‑related communications in the Authorization/Certification system to keep the hospital informed of case progress.

• Insurance Verification & Authorizations – Verifies insurance coverage, submits authorization requests, and obtains approvals within the required 14‑day timeframe prior to scheduled procedures.

• Pre‑Op and Post‑Op Appointments – Responsible for scheduling and coordinating all pre‑operative and post‑operative appointments for each surgical case, including medical clearances and other steps based on the patient's medical condition.

• OR Utilization - Ensures optimal use of designated operating rooms assigned to the surgical team. Responsible for releasing unused OR time within specified deadlines to prevent scheduling penalties.

• Billing - Verifies that CPT codes used during surgery match the codes approved after the procedure. This must be completed by the next business day to support accurate billing.

• Phone Etiquette – Responds to and initiates patient phone calls in a timely and professional manner. All voicemails should be returned within 24–48 hours.

• Teamwork / Communication / Documentation - Maintains open communication with peers and physicians to ensure proper OR utilization and equitable room distribution. Accurately documents all patient interactions in the Telephone Encounter. Responsible for preparing documents, managing provider calendars, and sending confirmation and return‑to‑work letters.

• Cross Training – Participates in cross‑training to ensure adequate coverage and workflow continuity across the surgical scheduling team.

Department Specific Qualifications

Education: High school diploma or equivalent required

Certification and Licensing: Not Applicable

Experience: Minimum 3 years of relevant experience

Knowledge, Skills and Attitudes:

• General knowledge of office procedures and operations

• General knowledge of insurance verification and retrieval of authorizations

• Ability to communicate effectively in both oral and written form

• Ability to maintain effective interpersonal relationships

• Ability to process and handle confidential information with discretion

• Skill in completing assignments accurately and with attention to detail

• Proficiency in computer software (i.e. Microsoft Office)

The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.

UHealth-University of Miami Health System, South Florida's only university‑based health system, provides leading‑edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub‑specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for.

The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information.

Job Status: Full time

Employee Type: Staff

Pay Grade: H5