Surgery Scheduler

Unio specialty care; Ventura (CA); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Competitive salary & benefits

Generous time off

Paid holidays

401(k)

Company discounts

Collaborative workplace

Employee recognition

Job summary

Unio Health Partners (UHP) is seeking a Surgery Scheduler to maintain an efficient surgical schedule between patients, physicians, hospitals, and centers. The role requires excellent organization, troubleshooting, and communication to meet scheduling needs across the practice.

The candidate will handle prior authorizations, coordinate pre/post operative appointments, and ensure EMR documentation is complete and up-to-date. Medical Assistant experience and bilingual Spanish are preferred.

Qualifications

• 1+ years of experience in surgical scheduling (preferred).
• 1+ years of experience in a medical setting (preferred).
• Medical Assistant experience highly preferred.
• Prior experience with electronic medical record software (preferred).
• Prior knowledge of medical terminology and coding (preferred).
• Bilingual (Spanish) is preferred.

Responsibilities

• Perform prior authorization submission and confirmation.
• Schedule pre and post operative appointments applicable to the practice.
• Maintain and confirm that surgical scheduling records are current and accurate.
• Coordinate and confirm availability of equipment required for all procedures.
• Assist with scheduling of in-office procedures including diagnostic imaging studies.
• Ensure surgical orders, required clearances, labs, authorizations, and history and physicals are uploaded to the EMR prior to procedures.
• Document and confirm surgical clearance and completion of pretesting prior to cases.

Skills

Organization skills

Communication skills

Bilingual Spanish

Education

High school diploma or GED

Tools

EMR software

Microsoft Office

Job description

Surgery Scheduler

COMPANY DESCRIPTION

Unio Health Partners (UHP) is a highly differentiated physician practice management platform with the goal of transforming care delivery across the Western United States. UHP partners with leading physician practices, creating a cohesive, quality-oriented clinical culture and facilitating best practice sharing across the platform. Our affiliated practices gain access to a broader suite of services, providing a meaningful benefit to both physicians and patients. UHP's best-in-class clinical program covers three sub-specialties (urology, gastroenterology, and radiation oncology) and offers numerous ancillary services, including pathology lab, in-office dispensing, and chronic care management. We are led by a highly accomplished management team and provide a full suite of management services to its affiliated practices. UHP is currently affiliated with 182 providers consisting of 119 physicians and 63 advanced practice providers operating out of 54 locations across Southern, Central, and Northern California.

POSITION SUMMARY

The Surgery Scheduler is responsible for maintaining an efficient surgical schedule between patients, physicians, hospitals, and surgical centers. This position receives scheduling requests from physicians and schedules procedures according to established guidelines. The Surgery Scheduler must have excellent organization, troubleshooting, and communication skills. Communication with physicians, staff, and patients is paramount in this position to ensure that scheduling needs are met effectively and efficiently.

What you will be doing

• Perform prior authorization submission and confirmation.
• Performs designated office coordinator responsibilities in support of daily clinic operations.
• Confirm coverage eligibility.
• Confirm that the submission of prior authorizations for all required procedures is complete.
• Schedule pre and post operative appointments applicable to the practice.
• Maintain and confirm that surgical scheduling records are current and accurate.
• Coordinate and confirm availability of equipment required for all procedures.
• Confirm block dates are current and release dates are released in a timely manner per company guidelines.
• Assist with scheduling of in-office procedures including, but not limited to diagnostic imaging studies.
• Ensure surgical orders, required clearances, labs, authorizations, history and physicals are sent to the appropriate treating facility and are uploaded to patient’s EMR prior to procedures.
• Confirm pre-op labs and coordinating of procedure/surgical testing are completed.
• Document and confirm surgical clearance and completion of pretesting prior to cases.
• Verify EMR scheduling correspondences between physician, patient, and surgical facility are completed.
• Assists with administrative and operational tasks to support the surgical scheduling workflow and overall department needs.
• Collaborates with clinical and administrative staff to coordinate patient and surgical activities.
• Medical Assistant (MA) experience or clinical knowledge preferred.

What you will bring to the team

• High school diploma or GED certificate required
• 1+ years of experience in surgical scheduling (preferred)
• 1+ years of experience in a medical setting (preferred)
• Medical Assistant experience highly preferred
• Prior experience with electronic medical record software (preferred)
• Prior knowledge of medical terminology and coding (preferred)
• Bilingual (Spanish) is preferred
• Microsoft Office Skills (Word, Excel, PowerPoint, Outlook)
• Knowledge of HIPAA Compliance rules and regulations
• Ability to maintain strict patient, physician, staff, and corporate confidentiality

What we can offer you

• Competitive Salary and Health Benefits (Medical, Dental, Vision)
• Generous time off (start accruing on your first day - no waiting period)
• Paid Holidays
• 401(k)
• Company Discounts
• Collaborative work environment - we want our employees to have a say in how we run our office
• Employee Recognition

Compensation is depending on a number of factors including a candidate’s qualifications, skills, competencies, or experience that may fall outside of the range shown