Surgery Scheduler

Ventura Orthopedics Inc.; Oxnard (CA); On-site; USD 60,000 - 75,000; Full time

Benefits offered by this job

PTO

Paid Sick Leave

Paid Holidays

Health Insurance Benefits

401(k) Retirement Plan

Flexible Spending Account (FSA)

Supplemental Insurance Options

Life Insurance

Uniform Allowance

Professional Development Opportunities

Supportive Team Environment

Career Growth Opportunities

Competitive Compensation

Job summary

Ventura Orthopedics is seeking a highly organized Surgery Scheduler to join our Oxnard, CA team. You will coordinate surgical procedures, verify insurance eligibility, and obtain authorizations to keep patient care moving smoothly.

You’ll work with physicians, hospitals, and insurance providers, maintain scheduling records, and relay clear pre- and post-operative instructions. This full-time role offers competitive benefits in a supportive orthopedic specialty practice.

Qualifications

• High School Diploma or GED required.
• 12–18 months of related healthcare, medical scheduling, insurance verification, or administrative experience preferred.
• Equivalent combination of education and experience may be considered.
• Strong computer and office technology skills.
• Ability to maintain confidentiality and professionalism.

Responsibilities

• Schedule surgeries and pre-operative appointments.
• Coordinate surgery schedules with physicians, hospitals, and surgical facilities.
• Verify patient insurance eligibility and benefits.
• Obtain insurance precertifications and authorizations.
• Secure surgery authorizations for workers' compensation and industrial patients.
• Communicate surgical instructions and information to patients.
• Prepare and mail patient surgery packets and related materials.
• Locate and pull patient charts for scheduled procedures.
• Complete surgery scheduling forms required by hospitals and surgical centers.
• Maintain accurate scheduling records and documentation.
• Provide exceptional customer service to patients, families, providers, and staff.
• Perform other duties as assigned.

Skills

Verbal communication

Written communication

Organizational skills

Time management

Customer service

Attention to detail

Prioritization

Professional demeanor

Teamwork

Education

High School Diploma or GED

Tools

Microsoft Office

Job description

Description

Join the Ventura Orthopedics Team!

Surgery Scheduler

Make a Difference Behind the Scenes of Exceptional Patient Care

Are you highly organized, detail-oriented, and passionate about helping patients navigate their healthcare journey? Ventura Orthopedics is seeking a dedicated Surgery Scheduler to join our team. In this critical role, you will coordinate surgical procedures, obtain insurance authorizations, and serve as an important liaison between patients, providers, hospitals, and insurance companies.

If you enjoy working in a fast-paced healthcare environment where your organizational skills directly impact patient care, we'd love to hear from you!

Why Join Ventura Orthopedics?

At Ventura Orthopedics, we believe our employees are our greatest asset. We are committed to providing a supportive workplace where team members can grow professionally while making a meaningful difference in the lives of our patients.

Full-Time Employee Benefits Include:

• Paid Time Off (PTO)
• Paid Sick Leave
• Paid Holidays
• Health Insurance Benefits
• 401(k) Retirement Plan
• Flexible Spending Account (FSA)
• Supplemental Insurance Options
• Life Insurance
• Uniform Allowance
• Professional Development Opportunities
• Supportive Team Environment
• Career Growth Opportunities
• Competitive Compensation

What You'll Do

As a Surgery Scheduler, you will:

• Schedule surgeries and pre-operative appointments
• Coordinate surgery schedules with physicians, hospitals, and surgical facilities
• Verify patient insurance eligibility and benefits
• Obtain insurance precertification's and authorizations
• Secure surgery authorizations for workers' compensation and industrial patients
• Communicate surgical instructions and information to patients
• Prepare and mail patient surgery packets and related materials
• Locate and pull patient charts for scheduled procedures
• Complete surgery scheduling forms required by hospitals and surgical centers
• Maintain accurate scheduling records and documentation
• Provide exceptional customer service to patients, families, providers, and staff
• Perform other duties as assigned

Why You'll Love Working Here

At Ventura Orthopedics, you'll play an essential role in helping patients receive the care they need. You'll work closely with physicians, clinical staff, hospitals, and patients while building valuable healthcare administration experience in a collaborative orthopedic specialty practice.

Requirements

What We're Looking For

Required Qualifications

• High School Diploma or GED required
• 12 to 18 months of related healthcare, medical scheduling, insurance verification, or administrative experience preferred
• Equivalent combination of education and experience may be considered
• Strong computer and office technology skills
• Ability to maintain confidentiality and professionalism

Skills & Attributes

• Excellent verbal and written communication skills
• Strong organizational and time-management abilities
• Outstanding customer and patient service skills
• High attention to detail and accuracy
• Ability to prioritize multiple tasks in a busy environment
• Professional and compassionate demeanor
• Team-oriented mindset with a positive attitude

Additional Qualifications

• Ability to read and interpret policies, procedures, and medical documentation
• Basic mathematical skills, including percentages and calculations
• Strong problem-solving and critical-thinking abilitiesAbility to work independently and adapt to changing priorities

Physical Requirements

• Ability to remain stationary for extended periods while working at a computer
• Frequent communication with patients, providers, and staff
• Ability to move throughout the office as needed
• Ability to occasionally lift or transport up to 25 pounds
• Visual ability to review schedules, medical records, and documentation

Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of the position.

Work Environment

This position is primarily based in a medical office setting. The role involves frequent interaction with patients, healthcare professionals, hospitals, and insurance representatives. Work may be fast-paced and requires the ability to manage multiple priorities while maintaining exceptional customer service.

Ready to Join Our Team?

If you're a motivated professional who thrives in a healthcare environment and enjoys helping patients navigate the surgical process, we'd love to hear from you.

Ventura Orthopedics is an Equal Opportunity Employer.