Surgery Scheduler

United Surgical Partners International, Inc; Neenah (WI); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Disability insurance

Life insurance

Paid time off

401k retirement plan

Paid holidays

Health savings accounts

Employee Assistance program

Employee discounts

Voluntary benefits (pet, legal, etc.)

Job summary

Advanced Spine Center of Wisconsin, part of United Surgical Partners International, Inc, seeks a Front Desk Receptionist/Surgery Scheduler to greet patients, verify information and schedule procedures. You will handle insurance verification, collect balances due, and support a high-quality patient experience in a fast-paced ambulatory setting.

The role requires excellent communication, organizational skills, and confidentiality, with duties spanning scheduling, admissions, and collaboration with

Qualifications

• Strong communication and organizational abilities for front desk duties.
• Knowledge of medical terminology and patient confidentiality requirements.
• Experience coordinating surgery scheduling and insurance verification.

Responsibilities

• Schedule surgical procedures and manage OR time requests.
• Collect balances due and document in billing system.
• Verify insurance and handle patient demographics in system.
• Answer phone lines and assist with check-in and forms.
• Coordinate with surgeons and OR staff for scheduling and changes.
• Prepare week-at-a-glance staffing reports and keep managers informed.
• Support QA/BDP programs and cross-train in related front desk areas.

Skills

Excellent communication skills

Excellent planning and organizational

Ability to work under pressure

Excellent telephone etiquette

Thorough knowledge of medical Termin

Holds all patient information confid

Surgery scheduling experience

Healthcare receptionist experience

Education

High school graduate or equivalent

Job description

Welcome to Advanced Spine of Wisconsin At Advanced Spine Center of Wisconsin was designed with the goal of providing the best experience for patients and their loved ones. The facility has two operating rooms and one procedure room that are equipped with the latest in advanced surgical technology.

Front Desk Receptionist/Surgery Scheduler at Advanced Spine Center of Wisconsin

The Front Desk Receptionist interfaces with patients and families, physicians, vendors and staff. Admit patients and process their paperwork. Update patient demographics/information in system. Collect balances due and document in the billing system. Handle funds per office procedure. Answer incoming phone calls. Assist with insurance verification. The Surgery Scheduler is responsible for scheduling pediatric and adult patients for the surgery center and assists with insurance verification when needed. The Surgical Scheduler must display excellent telephone etiquette as he/she manages calls of utmost importance to providing quality and continuity of individual patient care.

Duties and Responsibilities

• Schedules all surgical procedures.
• Obtains and enters all necessary information from surgeon or scheduler requesting OR time.
• Is aware of instruments and equipment limitations of the department.
• Communicates with OR Director/Administrator regarding managing block time.
• Allows adequate time for each procedure according to physician request.
• Allows adequate time for room turnover.
• Attempts to schedule similar types of cases in the same room to increase efficiency.
• Communicates special equipment, instrument, supply, and staffing requests to the OR Director.
• Proofreads and edits all surgery schedules before distributing.
• Contact surgeon’s offices two days prior to schedule to confirm surgical times and procedures.
• Refers conflicts and procedural questions to the OR Director.
• Keep all department managers informed of changes affecting current schedule.
• Assists with completing forms for add-on procedures.
• Prepares and distributes a “week at a glance” to assist with departmental staffing.
• Attempts to minimize down time of rooms between cases.
• Prepares final version of schedule for the following day.
• Assists other employees when time allows.
• May be asked to visit surgeon offices for marketing purposes.
• Is consistently punctual and shows a responsible and dependable pattern of attendance.
• Participates and supports BDP/QI programs and activities.
• Cross-train in front desk areas, to include Switchboard, Insurance Verification, and Check-in.

Qualifications

• High school graduate or equivalent.
• 1+ years of experience in surgery scheduling.
• 1+ years of receptionist experience in healthcare.
• Excellent communication skills.
• Excellent planning and organizational skills.
• Ability to work under pressure.
• Excellent telephone etiquette.
• Thorough knowledge of medical terminology.
• Ability to handle and prioritize multiple tasks.
• Having the ability to foresee problems.
• Alertness and adaptability to change in situation.
• Holds all patient information confidential.

Benefits

USPI offers the following benefits, subject to employment status:

• Medical, dental, vision, disability, and life insurance
• Paid time off (vacation & sick leave) – Starting PTO accrual is 15 days per year.
• 401k retirement plan
• Paid holidays
• Health savings accounts, healthcare & dependent flexible spending accounts
• Employee Assistance program, Employee discount program
• Voluntary benefits include pet insurance, legal insurance, accident and critical illness insurance, long term care, elder & childcare, AD&D, auto & home insurance.

Who We Are

At USPI, we create relationships that create better care. We partner with physicians and healthcare systems to provide first-class ambulatory solutions throughout the United States. We are committed to providing surgical services in the most efficient and clinically excellent manner.

USPI is committed to, and proud of our inclusive culture. An inclusive culture, in our view, is respectful of differences and nurtures and supports the contributions of each individual, while also embracing and leveraging diversity. A diverse workforce, combined with an inclusive culture, makes USPI stronger and better able to meet the needs of our diverse patient and physician population.