Surgery Scheduler

United Surgical Partners International; Denville (NJ); On-site; USD 31,684 - 45,460; Full time

Benefits offered by this job

Medical insurance

Paid time off

401k retirement plan

Paid holidays

Health savings accounts

Employee assistance program

Discount programs

Job summary

United Surgical Partners International (USPI) is seeking a Surgery Scheduler at the Denville Surgery Center. The role focuses on scheduling pediatric and adult procedures, verifying insurance when needed, and maintaining accurate, timely surgical calendars.

Responsibilities include coordinating OR time, communicating with surgeons and the OR Director, preparing weekly schedules, and ensuring smooth turnover between cases. Excellent communication, organization, and confidentiality are essential.

Qualifications

• High school graduate or equivalent.
• 1+ years of experience in surgery scheduling and/or medical office.
• Excellent communication, planning and organizational skills.
• Ability to work under pressure and maintain confidentiality.
• Excellent telephone etiquette and ability to prioritize multiple tasks.

Responsibilities

• Schedules all surgical procedures.
• Obtains and enters information from surgeon or scheduler for OR time.
• Communicates with OR Director/Administrator regarding block time and staffing.
• Prepares and distributes a weekly and final schedule; minimizes room downtime.
• Contacts surgeon offices to confirm times and procedures two days prior.
• Supports marketing efforts as needed and cross-trains in front desk areas.

Skills

Communication skills

Planning and organization

Under pressure

Telephone etiquette

Medical terminology

Task prioritization

Confidentiality

Problem anticipation

Attendance reliability

Surgical scheduling experience

Education

High school diploma or equivalent

Job description

Welcome to Denville Surgery Center

At Denville Surgery Center, we believe health and care are inseparable. We focus on offering a high quality, service oriented environment for your surgical procedure. Our facility is accredited by The Joint Commission

Surgery Scheduler at Denville Surgery Center

The Surgery Scheduler is responsible for scheduling pediatric and adult patients for the surgery center and assists with insurance verification when needed. The Surgical Scheduler must display excellent telephone etiquette as he/she manages calls of utmost importance to providing quality and continuity of individual patient care.

Duties and Responsibilities

• Schedules all surgical procedures.
• Obtains and enters all necessary information from surgeon or scheduler requesting OR time.
• Is aware of instruments and equipment limitations of the department.
• Communicates with OR Director/Administrator regarding managing block time.
• Allows adequate time for each procedure according to physician request.
• Allows adequate time for room turnover.
• Attempts to schedule similar types of cases in the same room to increase efficiency.
• Communicates special equipment, instrument, supply, and staffing requests to the OR Director.
• Proofreads and edits all surgery schedules before distributing.
• Contact surgeon’s offices two days prior to schedule to confirm surgical times and procedures.
• Refers conflicts and procedural questions to the OR Director.
• Keep all department managers informed of changes affecting current schedule.
• Assists with completing forms for add-on procedures.
• Prepares and distributes a "week at a glance" to assist with departmental staffing.
• Attempts to minimize down time of rooms between cases.
• Prepares final version of schedule for the following day.
• Assists other employees when time allows.
• May be asked to visit surgeon offices for marketing purposes.
• Is consistently punctual and shows a responsible and dependable pattern of attendance.
• Participates and supports BDP/QI programs and activities.
• Cross-train in front desk areas, to include Switchboard, Insurance Verification, and Check-in.

Qualifications

• High school graduate or equivalent.
• 1+ years of experience in surgery scheduling and/or medical office.
• Excellent communication skills.
• Excellent planning and organizational skills.
• Ability to work under pressure.
• Excellent telephone etiquette.
• Thorough knowledge of medical terminology.
• Ability to handle and prioritize multiple tasks.
• Having the ability to foresee problems.
• Alertness and adaptability to change in situation.
• Holds all patient information confidential.

Pay Rate

$22.69/hr - $32.90/hr (Wages are determined based upon a number of factors including, but not limited to, an individual’s qualifications and experience.)

Benefits

USPI offers the following benefits, subject to employment status:

• Medical, dental, vision, disability, and life insurance
• Paid time off (vacation & sick leave) - Starting PTO accrual is 15 days per year.
• 401k retirement plan
• Paid holidays
• Health savings accounts, healthcare & dependent flexible spending accounts
• Employee Assistance program, Employee discount program
• Voluntary benefits include pet insurance, legal insurance, accident and critical illness insurance, long term care, elder & childcare, AD&D, auto & home insurance.

Who We Are

At USPI, we create relationships that create better care. We partner with physicians and healthcare systems to provide first-class ambulatory solutions throughout the United States. We are committed to providing surgical services in the most efficient and clinically excellent manner.

USPI is committed to, and proud of our inclusive culture. An inclusive culture, in our view, is respectful of differences and nurtures and supports the contributions of each individual, while also embracing and leveraging diversity. A diverse workforce, combined with an inclusive culture, makes USPI stronger and better able to meet the needs of our diverse patient and physician population.

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