Surgery Scheduler

utaustin; Austin (TX); On-site; USD 42,000 - 51,000; Full time

Job summary

Dell Medical School in Austin is seeking a Surgery Scheduler to coordinate and schedule procedures across hospital and outpatient clinics. The role ensures accurate pre-operative documentation and clear communication to the surgical team.

Collaborating with surgeons, nurses, anesthesiologists, and admin staff, you will optimize scheduling, manage OR availability, arrange pre-operative testing, and assist with administrative tasks as needed.

Qualifications

• Requires a High School Diploma/GED.
• At least 2 year(s) of experience in medical scheduling or a related field.
• Relevant education and experience may be substituted as appropriate: CMS certification preferred.

Responsibilities

• Manages the scheduling of surgical procedures, ensuring optimal use of operating rooms.
• Communicates with surgeons and clinical staff to confirm availability and requirements.
• Updates and maintains the surgical schedule in the hospital's scheduling system.
• Collects and verifies patient information and pre-operative documentation.
• Coordinates with insurance providers for pre-authorization of procedures.
• Provides patients with pre-operative instructions and information.
• Answers patient inquiries regarding surgical procedures and schedules.
• Coordinates pre-operative appointments and tests as needed.
• Monitors availability of surgical equipment and supplies; assists in OR preparation.

Skills

Medical scheduling

Communication

Team coordination

Education

High School Diploma/GED

Associate's Degree in healthcare administration

Job description

Job Posting Title

Surgery Scheduler

Hiring Department

Dell Medical School

Position Open To

All Applicants

Weekly Scheduled Hours

40

FLSA Status

Non-Exempt from FLSA

Earliest Start Date

Immediately

Position Duration

Expected to Continue

Location

AUSTIN, TX

Job Details

PURPOSE

The Surgery Scheduler is responsible for coordinating and scheduling surgical procedures for the hospital and outpatient clinics. This role ensures that all necessary pre-operative documentation and patient information are accurately recorded and communicated to the surgical team. The Surgery Scheduler works closely with surgeons, nurses, anesthesiologists, and administrative staff to optimize the surgical schedule and ensure efficient use of resources.

RESPONSIBILITIES

Surgical Schedules

• Manages the scheduling of surgical procedures, ensuring optimal use of operating rooms.
• Communicates with surgeons and clinical staff to confirm availability and requirements.
• Updates and maintains the surgical schedule in the hospital's scheduling system.

Pre-Operative Documentation

• Collects and verifies patient information and pre-operative documentation.
• Ensures all necessary consents and medical records are obtained and filed.
• Coordinates with insurance providers for pre-authorization of procedures.

Patient Communication

• Provides patients with pre-operative instructions and information.
• Answers patient inquiries regarding surgical procedures and schedules.
• Coordinates pre-operative appointments and tests as needed.

Resource Management

• Monitors and manages the availability of surgical equipment and supplies.
• Works closely with the supply chain team to ensure timely procurement of necessary items.
• Assists in the preparation of operating rooms for scheduled procedures.

Administrative Support

• Maintains accurate records of surgical procedures and patient interactions.
• Prepares reports and documentation for the surgical team and hospital administration.
• Supports the Surgery Scheduling Manager with administrative tasks as needed.

REQUIRED QUALIFICATIONS

Requires a High School Diploma/GED

At least 2 year(s) of experience in medical scheduling or a related field.

Relevant education and experience may be substituted as appropriate:

PREFERRED QUALIFICATIONS

• Associate's Degree in healthcare administration or a related field
• At least 3 year(s) of experience in surgical scheduling within a healthcare setting.
• Certified Medical Scheduler (CMS) or equivalent certification.

SALARY RANGE

$46,500+ depending on qualifications

Working Conditions

• Standard office equipment
• Repetitive use of a keyboard
• May be exposed to such occupational hazards as communicable diseases, blood borne pathogens, ionizing and non-ionizing radiation, hazardous medications and disoriented or combative patients, or others.

Required Materials

• Resume/CV
• 3 work references with their contact information; at least one reference should be from a supervisor
• Letter of interest

Employment Eligibility

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

Retirement Plan Eligibility

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

Background Checks

A criminal history background check will be requ