Admin, Clinical, & Surgical Coordinator - 141129

University of California San Diego; San Diego (CA); On-site; USD 47,000 - 73,000; Full time

Job summary

UC San Diego seeks a seasoned Administrative, Clinical, and Surgical Care Coordinator to support Thoracic Surgical Oncology faculty within the Cardiovascular Institute. You will manage executive support, administrative services, and strategic operations across multiple departments, ensuring efficient delivery of care and academic activities.

The role requires experience in finance, human resources, IT, and facilities, with strong communication and confidentiality, and the ability to adapt to

Qualifications

• Six (6) years of related experience, education/training, OR a Bachelor’s degree in related area plus two (2) years of related experience/training.
• Ability to use sound judgment in responding to issues and concerns.
• Solid communication and interpersonal skills to communicate effectively with all levels of staff verbally and in writing.
• Solid organizational skills and ability to multi-task with demanding timeframes.
• Working knowledge of common organization-specific and other computer application programs.
• Ability to use discretion and maintain confidentiality.

Responsibilities

• Provide executive support including Administrative, Academic, Projects, Clinical, and Surgical Care Coordination.
• Support Thoracic Surgical Oncology Faculty members within Cardiovascular and Thoracic Surgery Division.
• Manage administrative services and general operations, including finance, HR, IT, facilities, or student services.

Skills

Communication skills

Discretion

Organizational skills

Multi-tasking

Interpersonal skills

Education

Bachelor's degree in related area

Tools

Concur

Oracle

UC Path

ARC

UC Service Now

Epic

BLINK

Job description

Payroll Title: ADMIN OFCR 2 CX

Department: FACULTY PRACTICE CARDIOLOGY

Hiring Pay Scale: $32.75 - $50.62 / Hour

Worksite: La Jolla

Appointment Type: Career

Appointment Percent: 100%

Union: CX Contract

Total Openings: 1

Work Schedule: Days, 8-Hour Shifts, Monday-Friday

#141129 Admin, Clinical, & Surgical Coordinator

Filing Deadline: Mon 9/21/2026

UC San Diego values and welcomes people from all backgrounds. If you are interested in being part of our team, possess the needed licensure and certifications, and feel that you have most of the qualifications and/or transferable skills for a job opening, we strongly encourage you to apply.

UCSD Layoff from Career Appointment: Apply by 1/09/26 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Reassignment Applicants: Eligible Reassignment clients should contact their Disability Counselor for assistance.

DESCRIPTION

The Administrative, Clinical, and Surgical Care Coordinator is a high level position providing executive support including Administrative, Academic, Projects, Clinical, and Surgical Care Coordination. This position supports will support Thoracic Surgical Oncology Faculty members of Cardiovascular and Thoracic Surgery Division within the Cardiovascular Institute (CVI).

Involves managing or performing the administrative services or managing the full general operations of an academic or non-academic organization(s). Administrative services include activities in finance and human resources and may also include IT, facilities, or student services. General management activities include long and short range strategic planning in determining the mission and directing all activities of multi-disciplinary departments through subordinate management staff.

MINIMUM QUALIFICATIONS

• Six (6) years of related experience, education/training, OR a Bachelor’s degree in related area plus two (2) years of related experience/training.
• Ability to use sound judgment in responding to issues and concerns.
• Solid communication and interpersonal skills to communicate effectively with all levels of staff verbally and in writing.
• Solid organizational skills and ability to multi-task with demanding timeframes.
• Working knowledge of common organization-specific and other computer application programs.
• Ability to use discretion and maintain confidentiality.

PREFERRED QUALIFICATIONS

• Knowledge of UCSD Systems including, Concur, Oracle, UC Path, ARC, UC Health HR, Ecotime, UC Service Now, Cisco, Epic, BLINK.
• Knowledge of UCSD policies and procedures, including the willingness to understand and enforce these policies when required.
• Knowledge with intermediate skills level working with Outlook, Word, Excel, PowerPoint, Adobe-PDF, etc.

SPECIAL CONDITIONS

• Must be able to work various hours and locations based on business needs.
• Employment is subject to a criminal background check and pre-employment physical.

Pay Transparency Act

Annual Full Pay Range: $71,806 - $110,977 (will be prorated if the appointment percentage is less than 100%)

Hourly Equivalent: $34.39 - $53.15

Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Hiring Pay Scale referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Annual Full Pay Range may be broader than what the University anticipates to pay for this position, based on internal equity, budget, and collective bargaining agreements (when applicable).

If employed by the University of California, you will be required to comply with our Policy on Vaccination Programs, which may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.

If applicable, life-support certifications (BLS, NRP, ACLS, etc.) must include hands-on practice and in-person skills assessment; online-only certification is not acceptable.

UC San Diego Health is the only academic health system in the San Diego region, providing leading-edge care in patient care, biomedical research, education, and community service. Our facilities include two university hospitals, a National Cancer Institute-designated Comprehensive Cancer Center, Shiley Eye Institute, Sulpizio Cardiovascular Center, the only Burn Center in the county, and dozens of outpatient clinics. We invite you to join our team!

Applications/Resumes are accepted for current job openings only. For full consideration on any job, applications must be received prior to the initial closing date. If a job has an extended deadline, applications/resumes will be considered during the extension period; however, a job may be filled before the extended date is reached.

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.

For the University of California’s Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.

UC San Diego Health maintains a marijuana and drug free environment. Employees may be subject to drug screening.

Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts an offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; or have filed an appeal of a finding of substantiated misconduct with a previous employer.

a. "Misconduct" means any violation of the policies governing employee conduct at the applicant’s previous place of employment, including, but not limited to, violations of policies prohibiting sexual harassment, sexual assault, or other forms of harassment, or discrimination, as defined by the employer. For reference, below are UC’s policies addressing some forms of misconduct:

• UC Sexual Violence and Sexual Harassment Policy
• UC Anti-Discrimination Policy
• Abusive Conduct in the Workplace