Surgery Center Coordinator (Admissions Clerk)

LAKEWOOD EYE PHYSICIANS & SURGEONS; Long Beach (CA); On-site; USD 28,000 - 39,000; Full time

Job summary

LAKEWOOD EYE PHYSICIANS & SURGEONS in Long Beach, CA seeks a diligent scheduling/records coordinator to manage surgical appointments and patient charts. You will prepare pre-op files, pull charts, and ensure accurate charting and HIPAA compliance.

The role requires experience in medical offices, ophthalmology terminology, and proficiency with practice management systems. Fluency in English is required; Spanish is a plus, with the possibility of providing essential support across teams.

Qualifications

• High School diploma or equivalent; Bachelor’s degree preferred.
• Minimum two years in a medical office; ophthalmology/optometry or ambulatory surgery center preferred.
• Familiarity with medical/ophthalmic terminology; proficient with Microsoft applications.
• Experience with practice management systems; Compulink knowledge a plus.
• English required; bilingual Spanish a plus.

Responsibilities

• Coordinate scheduling of surgical procedures and assist daily operations.
• Prepare and organize patient surgery charts and data for pre-op.
• Pull pre-op, YAG, and IOL charts 2 days before appointments.
• Assemble and file medical records and IOL calc sheets in charts.
• Prepare surgery IDs, check-in temperatures, and maintain chart order.
• Retrieve post-op charts and route to the appropriate offices.
• Log and scan charts into the electronic medical record system.
• Maintain inventory of blank surgery charts and required forms.
• Answer phones, fax, copy, and perform other clerical tasks.
• Follow HIPAA and facility policies to ensure patient safety.

Skills

Microsoft Office

Compulink

Ophthalmology terms

Bilingual (Spanish)

Education

High School diploma

Bachelor’s degree preferred

Tools

EMR systems

Job description

Purpose: To coordinate all aspects of scheduling surgical procedures and to assist in the daily operation of the facility activities in accordance with Federal, State and surgery center policies and procedures. Assists with scheduling/reception activities and promotes communication throughout the facility. Performs clerical and reception duties.Job Duties and Responsibilities:Prepares, organizes, and retains patient surgery charts in accordance with practice retention periods – notifies the Medical Records Coordinator when records are ready to be destroyedPrepares surgical charts for pre-op by entering patient data such as name, procedure, date of procedure, etc. on surgical forms to provide to the nursing/surgical staffPulls pre-op, YAG, and IOL charts 2 days before the appointment to verify its readinessAssembles medical records, including IOL calc sheet, in the surgery chart into a standard order after pre-opPrepares surgery ID wristbands, checks patient temperature at check-in and puts surgery charts in appointment order one day before surgeryRetrieves post-op surgery charts and routes the chart to the appropriate officeLogs the charts and other documents that are sent between officesPulls the patients’ op report and scans it into the patient’s electronic medical record. Once scanned, files the op report in the surgery file and arranges the records into its final orderScans surgery charts, reviews the scan for completeness, and uploads the file into the applicable computer drive - files the chart into the appropriate cabinet once scannedPrepares and maintains an inventory of blank surgery charts for new surgical patients with required forms and documents inside by printing and/or scanning original copiesRetrieves patient medical records for physicians, nurses, and/or other authorized employeesPerforms various administrative duties such as scanning, copying, answering telephones, faxing, sorting, etc.Follows applicable policies and procedures and takes precautions to establish a safe work environmentMaintains strict patient protocols in accordance with practice policies/ HIPAA requirementsPerforms all duties to SoCal Eye’s Service Standards of Excellence and TeamworkPerforms other duties as assigned, may work overtime as neededRequirements:Education: High School diploma or equivalent; Bachelor’s degree preferredExperience: At least two + years-experience working at a medical office; ophthalmology or optometry clinic or Ambulatory Surgery Center preferredFamiliarity with medical and ophthalmic terminology requiredFamiliar with Microsoft Applications and practice management systems required; Compulink knowledge a plusLanguage: English required, bilingual preferred, Spanish a plusLicense/Certification: NoneOffice work. Must be able to sit for up to 8 hours, frequently reach with hands and arms, and repeat the same movements. Occasional standing, walking, and lifting to 20 lbs.