Surgeon Administrative Coordinator

Orthoflex Indústria e Comércio de Colchões Ltda.; Scottsdale (AZ); On-site; USD 36,000 - 45,000; Full time

Benefits offered by this job

Medical

Dental

Vision

Life Insurance

401K

EAP

PTO & Paid Holidays

Job summary

Sono Bello is seeking a detail-oriented on-site Project Coordinator in Scottsdale, AZ. You will support cross-functional teams, track progress in Smartsheet/Excel, and prepare KPI reports for leadership.

This role emphasizes collaboration with Medical Directors, Licensing, and Compliance to advance strategic initiatives. The ideal candidate holds a Bachelor’s degree in business or healthcare-related field, with 2 years of similar experience, strong MS Office skills, and the ability to manage

Qualifications

• Bachelor's degree in business administration or healthcare-related specialty.
• Two years of experience in a similar role.
• Prior clinical experience preferred.
• Experience supporting remote teams.
• Proficient in Word and PowerPoint.
• Intermediate knowledge of Excel and Smartsheet (advanced formulas, pivot tables).
• Strong interpersonal and project management skills.

Responsibilities

• Project management support—tracks key progression via Smartsheet/Excel.
• Communicates cross-departmentally to provide status updates and meet deliverable dates.
• Partners with Analytics to aggregate and produce KPI reporting.
• Develops PowerPoint presentations and training materials as needed by MLT and MAG.
• Supports change management across departments.
• Prepares standard and non-standard reports and other information.

Skills

Project management

Interpersonal skills

Communication

Education

Bachelor's degree in business administration or healthcare-related specialty

Tools

Microsoft Word

Microsoft PowerPoint

Excel

Smartsheet

Job description

Sono Bello is America's top cosmetic surgery specialist, with 185+ board-certified surgeons who have performed over 300,000 laser liposuction and body contouring procedures. A career at Sono Bello means being part of a dynamic and high-energy work environment where every team member can make a difference. We love what we do, and it shows! We believe everyone deserves to have their best body today and pursue their best life now.

This position is based on-site in Scottsdale, Arizona.

A career at Sono Bello means being part of a dynamic and high-energy work environment, where each one of our team members can make a difference. We love what we do, and it shows. We are the national leader in providing cutting-edge, personalized body transformations. We believe everyone deserves to have their best body today and pursue their best life now.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Project management support- tracks key project progression via Smart Sheet and/or Excel
• Communicates cross-departmentally to give status updates and ensures deliverable dates are met
• Partners with the Analytics department to aggregate and produce KPI reporting
• Develops PowerPoint presentations and training materials as needed by MLT and MAG
• Supports change management cross-departmentally
• Compiles and prepares both standard and non-standard reports and other information
• Supports written communications to the internal team and external groups
• Partners with Medical Directors on facilitating and supporting administrative duties as assigned by division
• Partners with licensing, compliance, and capacity departments to support MLT initiatives
• Maintains confidentiality as it relates to administrative and organizational initiatives
• Creates meeting notes, archives, and disseminates based upon company practices
• Understands key business objectives, strategic initiatives, practices, and revenue goals to support achievement
• Leads and supports communication and outreach between the Practice and its surgeons
• Partners with the Talent Acquisition team in the handoff of new hires to manage and facilitate a thoughtful onboarding experience
• Partners with credentialing to ensure all surgeons meet the requirements of their job upon hire
• Supports the MAG and surgeons in all post-onboarding activities, including managing chart audits, scheduling post-onboarding communication, and any other administrative duties associated with the surgeon on-boarding process
• Partners with the financial department to manage receipts and reimbursements for surgeons
• Works in partnership with the capacity and surgeon administration teams to support traveling surgeons

EDUCATION/EXPERIENCE

• Bachelor's degree in business administration, or healthcare-related specialty required
• Prior clinical experience preferred
• Two years of experience in a similar role
• Previous experience supporting remote teams
• Proficient in Word and PowerPoint
• Intermediate knowledge of Excel and Smartsheet (advanced formulas, pivot tables)
• Strong interpersonal and project management skills. Ability to make decisions in a rapidly growing professional, service-orientated environment.

ADDITIONAL SKILLS AND RESPONSIBILITIES FOR JOB PERFORMANCE

• Intellectual acuity and discretion with sensitive information.
• Must be highly proficient in basic computer skills and the utilization of MS Office Suite.
• Ability to consistently implement and manage project, policy, and initiative execution across a multi-unit network.
• Excellent interpersonal and motivational skills; able to adjust approach to effectively work with diverse communication styles and preferences across extended teams.
• Must be highly organized and detail-oriented with the ability to prioritize competing tasks, while also being flexible to change priorities if a situation requires.
• Team player with the ability to collaborate or leverage resources across internal functional teams.
• Ability to solve problems and work collaboratively toward solutions in a fast-paced, high-pressure environment.

COMPENSATION

This is a non-exempt position with an hourly range of $26.29 - $32.45 hour, depending on experience.

BENEFITS

• Medical
• Dental
• Vision
• Life Insurance
• 401K
• EAP
• PTO & Paid Holidays

Compensation Range

$26.39 - $32.45 USD

Pay may vary by location, a