Surgeon Administrative Coordinator

Sono Bello; Scottsdale (AZ); On-site; USD 36,000 - 45,000; Full time

Benefits offered by this job

Medical

Vision

Life Insurance

401K

EAP

PTO & Paid Holidays

Job summary

Sono Bello is seeking a Surgeon Administration Coordinator based on-site in Scottsdale, AZ. You will support surgical procedure delivery and partner with MAG/MLT to drive initiatives, onboarding, chart reviews, and reporting.

This role requires coordination across departments to keep projects on track. You will develop presentations, assist with change management, and manage onboarding and post-onboarding activities for surgeons, while maintaining confidentiality and aligning with company

Qualifications

• Bachelor's degree in business administration, or healthcare-related specialty required.
• Two years of experience in a similar role.
• Proficient in Word and PowerPoint; intermediate Excel/Smartsheet.

Responsibilities

• Project management support tracking progress via Smart Sheet/Excel.
• Provide status updates and meet deliverable dates across departments.
• Aggregate KPI reporting with Analytics; prepare reports and training materials.

Skills

Project management

Cross-department communication

KPI reporting

MS Office proficiency

Interpersonal skills

Education

Bachelor's degree in business administration or healthcare-related specialty

Tools

Smartsheet

Excel

PowerPoint

Job description

Sono Bello is America's top cosmetic surgery specialist, with 185+ board-certified surgeons who have performed over 300,000 laser liposuction and body contouring procedures. A career at Sono Bello means being part of a dynamic and high-energy work environment where every team member can make a difference. We love what we do, and it shows! We believe everyone deserves to have their best body today and pursue their best life now.

This position is based on-site in Scottsdale, Arizona.

A career at Sono Bello means being part of a dynamic and high-energy work environment, where each one of our team members can make a difference. We love what we do, and it shows. We are the national leader in providing cutting-edge, personalized body transformations. We believe everyone deserves to have their best body today and pursue their best life now.

The key focus of the Surgeon Administration Coordinator role is (i) to ensure the delivery of surgical procedures that are aligned with the company’s business objectives and (ii) to ensure close partnership with all stakeholders to develop plans, new initiatives, and continued development to administratively support Sono Bello’s growth and success. This includes managing on-boarding initiatives, chart reviews, reporting, and supporting the administrative initiatives and duties for the Medical Administration Group (MAG) and the Medical Leadership Team (MLT).

ESSENTIAL DUTIES AND RESPONSIBILITIES (including but not limited to the following):

• Project management support- tracks key project progression via Smart Sheet and/or Excel
• Communicates cross-departmentally to give status updates and ensures deliverable dates are met
• Partners with the Analytics department to aggregate and produce KPI reporting
• Develops PowerPoint presentations and training materials as needed by MLT and MAG
• Supports change management cross-departmentally
• Compiles and prepares both standard and non-standard reports and other information
• Supports written communications to the internal team and external groups
• Partners with Medical Directors on facilitating and supporting administrative duties as assigned by division
• Partners with licensing, compliance, and capacity departments to support MLT initiatives
• Maintains confidentiality as it relates to administrative and organizational initiatives
• Creates meeting notes, archives, and disseminates based upon company practices
• Understands key business objectives, strategic initiatives, practices, and revenue goals to support achievement
• Leads and supports communication and outreach between the Practice and its surgeons
• Partners with the Talent Acquisition team in the handoff of new hires to manage and facilitate a thoughtful onboarding experience
• Partners with credentialing to ensure all surgeons meet the requirements of their job upon hire
• Supports the MAG and surgeons in all post-onboarding activities, including managing chart audits, scheduling post-onboarding communication, and any other administrative duties associated with the surgeon on-boarding process
• Partners with the financial department to manage receipts and reimbursements for surgeons
• Works in partnership with the capacity and surgeon administration teams to support traveling surgeons

EDUCATION/EXPERIENCE (including but not limited to the following):

• Bachelor’s degree in business administration, or healthcare-related specialty required
• Prior clinical experience preferred
• Two years of experience in a similar role
• Previous experience supporting remote teams
• Proficient in Word and PowerPoint
• Intermediate knowledge of Excel and Smartsheet (advanced formulas, pivot tables)
• Strong interpersonal and project management skills. Ability to make decisions in a rapidly growing professional, service-orientated environment.

ADDITIONAL SKILLS AND RESPONSIBILITIES FOR JOB PERFORMANCE:

• Intellectual acuity and discretion with sensitive information.
• Must be highly proficient in basic computer skills and the utilization of MS Office Suite.
• Ability to consistently implement and manage project, policy, and initiative execution across a multi-unit network.
• Excellent interpersonal and motivational skills; able to adjust approach to effectively work with diverse communication styles and preferences across extended teams.
• Must be highly organized and detail-oriented with the ability to prioritize competing tasks, while also being flexible to change priorities if a situation requires.
• Team player with the ability to collaborate or leverage resources across internal functional teams.
• Ability to solve problems and work collaboratively toward solutions in a fast-paced, high-pressure environment.

COMPENSATION:

This is a non-exempt position with an hourly range of $26.29 - $32.45 hour, depending on experience.

BENEFITS:

• Medical
• Vision
• Life Insurance
• 401K
• EAP
• PTO & Paid Holidays

#LI-Hybrid#LI-VB1

#LI-Hybrid #LI-VB1

Compensation Range

$26.39 - $32.45 USD

Pay may vary by location, and actual compensation depends on factors like qualifications, experience, skills, and business needs. Sono Bello may adjust this range in the future. Full-time employees may also receive benefits such as incentives, equity, health coverage, 401(k) matching, paid time off, and parental leave.

Benefits Package includes Medical, Dental, Vision, Life Insurance, 401K, EAP, PTO, and Paid Holidays. (Benefits eligibility may vary based on employment status.)

For applicants located in CA: Recruitment Notice: Sono Bello only contacts candidates through email addresses ending in @sonobello.com. If you're contacted by anyone using a different domain, it is not a legitimate representative of our company and please disregard.

Voluntary Self-Identification

For government reporting purposes, we ask candidates to respond to the below self-identification survey.Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiringprocess or thereafter. Any information that you do provide will be recorded and maintained in aconfidential file.

As set forth in Sono Bello's Equal Employment Opportunity policy,we do not discriminate on the basis of any protected group status under any applicable law.

If you believe you belong to any of the categories of protected veterans listed below, please indicate by making the appropriate selection.As a government contractor subject to the Vietnam Era Veterans Readjustment Assistance Act (VEVRAA), we request this information in order to measurethe effectiveness of the outreach and positive recruitment efforts we undertake pursuant to VEVRAA. Classification of protected categoriesis as follows:

A "disabled veteran" is one of the following: a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or a person who was discharged or released from active duty because of a service-connected disability.

A "recently separated veteran" means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.

An "active duty wartime or campaign badge veteran" means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.

An "Armed forces service medal veteran" means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.