Supporting Documentation Supervisor

Pediatric Home Service; Houston (TX); On-site; USD 70,000 - 95,000; Full time

Benefits offered by this job

Generous PTO

401(k) Match

Tuition Reimbursement

Professional Development

Supportive Environment

Job summary

Pediatric Home Service in Houston seeks a Supporting Documentation Supervisor to lead the documentation and medical records team, ensuring accurate, timely records and strict HIPAA compliance. This role guides staff, coordinates daily coverage, and drives improvements in processes and training to support high-quality pediatric care.

You will coach and develop staff, conduct regular 1:1s, and partner with leadership to implement EHR enhancements and CQI initiatives, shaping efficient operations

Qualifications

• 2+ years of supervisory or lead experience in healthcare administration or related environment.
• Working knowledge of HIPAA requirements and EHR systems.
• Demonstrated ability to coach, develop, and support employees.
• Strong communication and interpersonal skills.
• Excellent organizational skills with the ability to manage competing priorities.
• Strong critical-thinking and problem-solving abilities.
• Familiarity with quality assurance, auditing, and process improvement.
• Collaborative leadership style and willingness to stay involved in day-to-day operations when needed.

Responsibilities

• Provide daily direction, coaching, and support to assigned staff.
• Conduct regular 1:1 meetings and provide ongoing feedback.
• Lead department meetings and promote clear team communication.
• Coordinate schedules to maintain appropriate coverage.
• Help build an accountable, collaborative, and positive team environment.
• Partner with leadership to identify development and training opportunities.
• Support CQI initiatives and departmental audits for accuracy and efficiency.
• Identify workflow challenges and implement practical solutions.
• Develop training protocols and onboard staff consistently.
• Assist with EHR development and effective system utilization.
• Maintain HIPAA compliance and accurate documentation in the EHR.

Skills

Supervisory experience

HIPAA knowledge

Coaching & development

Communication skills

Organizational skills

Critical thinking

Quality assurance

Process improvement

Tools

EHR systems

Job description

At PHS, we help medically complex kids live their best livesat home, with their families. As a national leader in pediatric home care, we offer a full range of services including infusion, clinical nutrition, respiratory therapy, PPEC, private duty nursing, and DME.

Whether you're caring for patients or supporting behind the scenes, every role at PHS makes a difference. Join a mission-driven team that’s committed to putting children and families first.

• Location: Houston, Texas (Kirby Drive)
• Work Environment: 100% on-site / in office
• Additional Hours: This leadership position may require additional hours outside the standard schedule based on business, staffing, or operational needs

The Role: The Supporting Documentation Supervisor provides daily direction, leadership, and support to the documentation and medical records team, ensuring excellent customer service and operational effectiveness. This role plays a critical part in maintaining documentation standards and process improvement while stepping in to support routine functions when needed.

Lead & Develop Your Team

• Provide daily direction, coaching, and support to assigned staff
• Conduct regular 1:1 meetings and provide ongoing feedback
• Lead department meetings and promote clear team communication
• Coordinate schedules to maintain appropriate coverage
• Help build an accountable, collaborative, and positive team environment
• Partner with leadership to identify development and training opportunities

Improve Quality & Processes

• Support Continuous Quality Improvement (CQI) initiatives
• Develop and conduct departmental audits focused on accuracy and efficiency
• Identify workflow challenges and recommend practical solutions
• Implement process improvements that support team and organizational goals
• Review and update departmental work instructions and policies

Support Training & Systems

• Partner with leadership to develop and implement training protocols
• Support consistent onboarding and ongoing employee development
• Assist with EHR development and effective system utilization
• Participate in department-related PIG meetings and initiatives

Maintain Documentation & Compliance Standards

• Promote accurate and timely documentation within the EHR
• Ensure HIPAA requirements and patient confidentiality standards are followed
• Maintain department competency and adherence to applicable internal and external requirements
• Reinforce consistent documentation practices across the team

Keep Operations Moving

• Step in to support routine department functions when additional assistance is needed
• Help resolve escalated or problematic documentation requests
• Identify operational barriers and work collaboratively toward solutions
• Maintain ongoing communication with leadership regarding staffing needs, workflow concerns, department performance, and opportunities for improvement

In this role, you’ll help create a department where:

• Team members understand expectations and have the support they need to succeed
• Documentation is handled accurately, consistently, and efficiently
• Operational challenges are identified and addressed proactively
• Training and work instructions remain current and practical
• Teams work collaboratively across departments
• Quality, compliance, customer service, and continuous improvement remain central to daily operations

Qualifications

• 2+ years of supervisory or lead experience, preferably in healthcare administration, documentation, medical records, or a related environment
• Working knowledge of HIPAA requirements and EHR systems
• Demonstrated ability to coach, develop, and support employees
• Strong communication and interpersonal skills
• Excellent organizational skills with the ability to manage competing priorities
• Strong critical-thinking and problem-solving abilities
• Familiarity with quality assurance, auditing, and process improvement
• A collaborative leadership style and willingness to remain involved in day-to-day operations when needed

THE COMPANY:

Pediatric Home Service is a pediatric home health agency that has provided high-quality DME and nursing services to medically fragile children since 1990. Our services allow our clients to remain and thrive in their homes, schools, and communities. The majority of the clients we serve are age’s birth through 21 years old and have a variety of technologies that might include a trach, ventilator or g-tube.

BENEFITS:

• Generous Paid Time Off (PTO) for full time employees to ensure a healthy work-life balance
• 401(k) Matching to help secure your future
• Tuition Reimbursement to support your educational and professional growth
• Professional Development & Learning Opportunities to expand your skills and knowledge in pediatric care
• A supportive and fulfilling work environment where your contributions directly impact children’s health and well-being

We look forward to learning more about you and the skills you can bring to Pediatric Home Service!

Pediatric Home Service is an equal opportunity employer; we are committed to affirmative action and equal employment opportunities for all regardless of protected veteran status, race, color, creed, religion, national origin, sex, sexual orientation or identity, disability, age, marital status, familial status, membership or activity in a local human rights commission, or status with regard to public assistance. #DME123