Support Centers Events & Facilities Coordinator

PDS Health; Irving (TX); On-site; USD 59,000 - 75,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

401K

Paid time off

Job summary

PDS Health in Irving, TX seeks a Specialist, Support Centers to coordinate pre-planning and events across National Support Centers, and assist with regional events as needed.

The role requires a Bachelor’s degree or 5+ years of experience in event coordination, 2+ years in conference/event planning, and a valid driver’s license. Proficiency with Microsoft Office and project management is preferred; strong communication and multitasking skills are essential.

Qualifications

• Bachelor’s degree or 5+ years of experience in event coordination and planning.
• 2+ years’ related experience with conference and/or event planning.
• Valid Class C Driver’s License.
• Flexibility to work early mornings, evenings and weekends as necessary.

Responsibilities

• Facilitate maintenance requests for Support Centers coordinating with the Maintenance Department and/or vendors to resolve facility related repairs.
• Establish and maintain strong relationships with internal and external customers ensuring the highest level of customer service.
• Maintain a thorough working knowledge of adherence to all organizational policies, regulations and procedures.
• Keep immediate supervisor well-informed of facility maintenance activities, actions taken, results, problems identified and potential issues.
• Perform routine office/miscellaneous tasks as requested to maintain a professional and safe working environment.
• Serve as a backup to other facilities team members.
• Plan, coordinate resources including materials, people, and food & beverage to support events.
• Provide a project schedule to identify when each task will be performed.
• Provide crisis management and resolve incidents and problems.
• Manage and place catering and supply orders for events.
• Manage the setup of the pantry for events and maintain cleanliness.
• Facilitate, organize, and lead portions of events to ensure smooth flow.
• Primary contact for the management of the PDS University calendar.
• Manage event logistics including vendor relations and on-site resources.
• Resolve issues throughout each event cycle.
• Ensure standard operating procedures are updated and communicated.
• Enforce security protocol – badges visible at all times.
• Gather data; prepare reports and presentations.
• Maintain strong internal and external communications with stakeholders.
• Other duties as assigned.

Skills

Event coordination

Communication

Multi-tasking

Attention to detail

Problem solving

Teamwork

Education

Bachelor’s degree

5+ years event coordination experience

Tools

Microsoft Office

Job description

PDS Health in Irving, TX seeks a Specialist, Support Centers to coordinate pre-planning and events across National Support Centers, and assist with regional events as needed.

The role requires a Bachelor’s degree or 5+ years of experience in event coordination, 2+ years in conference/event planning, and a valid driver’s license. Proficiency with Microsoft Office and project management is preferred; strong communication and multitasking skills are essential.