Support - Attendance Secretary @ Sr-High

Ponca City High School; Ponca City (OK); On-site; USD 17,000 - 24,000; Full time

Job summary

Ponca City High School in Ponca City, OK is seeking an Attendance Secretary to provide confidential secretarial support to the principal and assistant principals. The role handles attendance records, state reports, enrollment, and daily office duties in a 10‑month schedule with a 8:00 am start expectation, reporting to the school leadership team.

The ideal candidate will have a High School Diploma or equivalent and at least one year of office experience, with strong organizational and

Qualifications

• High School Diploma or Equivalent
• At Least 1 Year of Office Experience

Responsibilities

• Enters suspensions and attendance data.
• Prepares quarterly state attendance and transportation reports.
• Maintains enrollment records and withdrawal data.
• Handles attendance communications with parents.
• Distributes school mail and assists with daily office tasks.

Skills

Office experience

Record keeping

Education

High School Diploma or Equivalent

Job description

Support - Attendance Secretary @ Sr-High

Ponca City Schools Ponca City High School - Ponca City, Oklahoma Open in Google Maps

This job is also posted in Ponca City Public Schools

Job Details

Starting Date: Immediately

Job Description

Reports to: Principal, Assistant Principals

Supervises: N/A

Qualifications: High School Diploma or Equivalent
At Least (1) Year of Office Experience

Job Goal: Serves as confidential secretary to the principal/assistant principals and as a facilitator for the school public being served by the school office.

Employment Terms: 10 Months, 8 hours per day
7:30 A.M. - 4:30 P.M., Exclusive of a Lunch
Occasionally, special arrangements may be made with the
supervisor if the situation warrants. Supervisor approval is required
if the contract day varies.

FLSA Classification: Nonexempt

Evaluation: Annually by Building Principal

Physical Demands: This is an overview intended for compliance with the ADA - it is not an exhaustive list of the duties to be performed. Reasonable accommodations may be made to enable individuals to perform the essential functions of a specific position.

Regular Requirements: Sit for extended periods; twist at the neck and trunk; bend and reach at, below and above shoulder level, repetitive use of fingers and hands to grasp and/or operate equipment; lift/move up to 15 pounds

Occasional Requirements: Walk, reach with hands and arms overhead, above shoulder and horizontally; lift/move up to 25 pounds

Visual Requirements: Close, color, peripheral, depth perception, ability to adjust focus

Hearing/Speaking Requirements: Adequate to exchange information

Essential Duties and Responsibilities:

• 1. Enters all suspensions.
• 2. Prepares Quarterly State Attendance Reports.
• 3. Prepares Quarterly State Transportation Reports.
• 4. Prepares Yearly Drop-Out Reports.
• 5. Sends monthly enrollment roster to Central Administration.
• 6. Maintains accurate for daily add and drop records.
• 7. Keeps official enrollment totals.
• 8. Writes all transportation (bus) slips, admits, release slips, and lot passes.
• 9. Takes all attendance phone calls.
• 10. Contacts parents when a student is absent 2 or more hours.
• 11. Inputs all attendance information in computer (absent reasons, school activities, testing, and etc).
• 12. Attends to students who are ill, and calls parents to pick them up.
• 13. Administers daily medication to students.
• 14. Changes teacher attendance via email request.
• 15. Maintains withdrawals for PoHi, Wildcat Academy, Teen Pep, and SHARE.
• 16. Enter testing attendance.
• 17. Distributes mail daily.
• 18. Performs all other tasks as supervisor may assign.

Position Type: Full-Time

Salary: $15 Per Hour

Contact Information

• Jennifer Dye , HR Director
• 613 E. Grand
• Ponca City, Oklahoma 74601
• Phone: [phone]
• Email: [e-mail]