Supply Specialist

UPMC; Cumberland (MD); On-site; USD 36,000 - 54,000; Full time

Job summary

UPMC is seeking a full-time Supply Specialist to support UPMC Western Maryland. The role operates daylight hours, Monday-Friday, 6:30 am - 3:00 pm, with rotating weekends (1 every 7-8 weeks).

You will receive and store supplies, monitor inventory, remove expired items, and fulfill supply requests. Responsibilities include entering receipts into PeopleSoft, communicating with hospital staff, and ensuring accurate delivery and filing of delivery sheets.

Qualifications

• Experience handling inventory and supply chains.
• Ability to enter receipts into the system accurately.
• Strong communication with hospital staff across ages and roles.

Responsibilities

• Attend annual hospital and department safety training and uphold safety procedures.
• Enter receipt information into PeopleSoft when needed.
• Communicate with hospital contacts in person and by phone.
• Fill supply requests and deliver to requisitioning department; collect signed delivery sheets.
• Maintain cleanliness and order in work area and supply rooms.
• Coordinate ordering of regulated items under Pharmacy supervision as needed.
• Package and prepare documents for shipping and return shipments.
• Check par stock for expired products and rotate stock.
• Report any incidents affecting patient care per policy.
• Unload deliveries and verify items against packing slips.
• Store items in designated areas within Materials Management.
• Receive and verify incoming materials; note discrepancies and damages.

Skills

Inventory management

Data entry

Communication

Tools

PeopleSoft

Job description

At UPMC, we’re all here for the same reason — to make Life Changing Medicine happen. Join our team and you will play a unique and important role in our mission to change healthcare for the better.

Why Join UPMC?

We don’t just take care of patients — we take care of our team, too. And we have the data to prove it. In addition to thebenefitsyou’d expect from an industry leader you can expect:

AWARD-WINNING WORKPLACE:Ranked #1 for Best Places to Work for Women & Diverse Managersby Diversity MBA

A recent study showed that UPMC benefits are 20% higher in value than other healthcare providers in our market.

Competitive pay

Tuition reimbursement

Opportunities to grow in your careerat UPMC

UPMC is looking for a full-time Supply Specialist to support UPMC Western Maryland.

This position works daylight, Monday-Friday, 6:30 am - 3:00 pm, with rotating weekends (1 every 7-8 weeks).

Purpose:

Receives and stores supplies, monitors inventory, identifies and removes expired items, and fulfills supply requests.

Responsibilities:

• Attend annual Hospital and departmental fire/safety and infection control training and maintain current knowledge of safety procedures within the Hospital and department.
• Accurately enter information of receipts of goods into Peoplesoft system as needed.
• Communicate with hospital contacts both on the telephone and in person, and effectively communicate with all age groups, populations, and individuals within the hospital.
• Fill supply requests and deliver those supplies to the requisitioning department. Ensure the recipient signs for delivered materials and supplies and return signed delivery sheets for filing as required.
• Maintain cleanliness and orderliness of assigned work area and maintain supply areas according to regulatory standards.
• Coordinate ordering and placement of regulated items that have been identified by the Pharmacy to be readily available. The items can contain FDA legend medication under the supervision of the Director of Pharmacy. Will be granted access to secure Pharmacy locations and will be supervised while in these locations by Hospital Pharmacy Staff.
• Coordinate items for shipment by packaging, marking and preparing bills of loading and/or other documents as required. Prepare items for return shipment coordinating between the user department and the Southside DC.
• Accurately check par stock areas for expired products. Properly dispose of expired products and replenish inventory appropriately. Rotate inventory in par stock locations to minimize exposure to expired products.
• Follow mandatory reporting procedures for any incident or serious event that did affect or potentially could affect the clinical care of any patient.
• Unload equipment, inspect verifies, accept or reject supplies and materials from delivery trucks and stage in appropriate area for processing.
• Store and stack items in the prescribed location within Materials Management Department.
• Receive incoming materials, supplies and equipment; compare information on packing slip to verify accuracy noting any corrections; record discrepancies or damages in shipment and notify supervisor.
• Position requires a significant amount of walking and standing.