Senior Supply Specialist

UPMC; Pittsburgh (Allegheny County); On-site; USD 46,000 - 60,000; Full time

Job summary

UPMC is seeking a Senior Supply Specialist to support the Oakland campus. The role involves placing accurate orders, stocking par locations, and coordinating with department heads, clinicians, and pharmacy staff to optimize supply strategy.

You will work in a fast-paced hospital setting with daily interaction across multiple teams. Responsibilities include receiving and inspecting deliveries, maintaining inventory accuracy in Peoplesoft, and building out par locations while ensuring regulatory

Qualifications

• High School Diploma or equivalent and 2 years of related work experience.
• Ability to lift medium and heavy weighted supplies and operate material handling equipment.
• Ability to follow verbal instructions and communicate with hospital staff.
• Ability to comply with attendance and personnel policies.
• FDA-regulated items handled under supervision of Pharmacy staff.

Responsibilities

• Receive, verify, and store supplies; record discrepancies and notify supervisor.
• Unload equipment and stage in appropriate area for processing.
• Fill supply requests and deliver to requisitioning department.
• Maintain par stock areas and rotate inventory to minimize expirations.
• Build out new par areas and coordinate with maintenance and shelving installation.

Skills

Communication

Inventory control

Safety compliance

Heavy lifting

Education

High School Diploma

Tools

Pallet jacks

Job description

At UPMC, we're all here for the same reason - to make Life Changing Medicine happen. Join our team and you will play a unique and important role in our mission to change healthcare for the better.

Why Join UPMC?

We don't just take care of patients - we take care of our team, too. And we have the data to prove it. In addition to the benefits you'd expect from an industry leader you can expect:

• AWARD-WINNING WORKPLACE: Ranked #1 for Best Places to Work for Women & Diverse Managers by Diversity MBA

• A recent study showed that UPMC benefits are 20% higher in value than other healthcare providers in our market.

• Competitive pay

• Tuition reimbursement

• Opportunities to grow in your career at UPMC

UPMC is looking for a Senior Supply Specialist to support the Oakland campus.

This position works Monday- Friday, 6:30am - 2:30pm with rotating weekends.

Purpose:

Place accurate orders and stock par locations for the most critical areas within the facility. Frequent and professional interaction with department heads, Clinicians, and Dr's as needed for the purpose of product substitution and supply strategy. Responsibility for oversite of building out new par areas and coordinating updates across multiple teams.

Responsibilities:

• Receive incoming materials, supplies and equipment; compare information on packing slip to verify accuracy noting any corrections; record discrepancies or damages in shipment and notify supervisor.

• Unload equipment, inspects verifies, accepts or rejects supplies and materials from delivery trucks and stage in appropriate area for processing.

• Store and stack items in the prescribed location within Materials Management Department.

• Fill supply requests and delivers those supplies to the requisitioning department.

• Ensures the recipient signs for delivered materials and supplies and returns signed delivery sheets for filing as required.

• Accurately enters information of receipts of goods into Peoplesoft system as needed.

• Coordinates items for shipment by packaging, marking and preparing bills of loading and/or other documents as required.

• Prepares items for return shipment coordinating between the user department and the Southside DC.

• Accurately checks par stock areas for expired products.

• Properly disposes of expired products and replenishes inventory appropriately.

• Rotates inventory in par stock locations to minimize exposure to expired products.

• Maintain cleanliness, orderliness of assigned work area and maintain supply areas according to regulatory standards.

• Must be able to communicate with hospital contacts both on the telephone and in person, and effectively communicate with all age groups, populations, and individuals within the hospital.

• Responsible for following the mandatory reporting procedures for any incident or serious event that did affect or potentially could affect the clinical care of any patient.

• Attends annual Hospital and departmental fire/safety and infection control training and maintains current knowledge of safety procedures within the Hospital and department.

• Work in the more critical areas (Anesthesia, OR, SDS, etc.) and will have frequent interaction with department heads, Clinicians and Docs. This could be to discuss switching products to corporately approved items, obtaining samples from the vendors or VAT Team, supply strategy and managing the value of the pars.

• Responsibility of building out new par areas. This will include coordinating the project with maintenance, installing the bins, creating labels and affixing them to the shelves.

• Coordinate and employ additional storage strategies in areas where space may dictate creative solutions.

• Coordinate ordering and placement of regulated items that have been identified by the Pharmacy to be readily available. The items can contain FDA legend medication under the supervision of the Director of Pharmacy. Will be granted access to secure Pharmacy locations and will be supervised while in these locations by Hospital Pharmacy Staff.

• High School Diploma or equivalent and 2 years of related work experience.

• Ability to understand and execute verbal instructions.

• Ability to lift medium and heavy weighted supplies, push, bend and walk most of the day is required.

• Ability to safely and properly operate pallet jacks, hand trucks, and other material handling equipment.

• Ability to comply with attendance requirements.

• Ability to comply with Personnel policies. Licensure, Certifications, and Clearances:

• Act 34

UPMC is an Equal Opportunity Employer/Disability/Veteran