Supply Chain Specialist - Repair Management

AllClear Aerospace & Defense; Florida; On-site; USD 70,000 - 95,000; Full time

Job summary

AllClear Aerospace & Defense is seeking a Supply Chain Specialist to own the RFQ process end‑to‑end, coordinating between suppliers, customers, and internal teams. You will support expeditious quotes for internal customers and stakeholders, ensuring traceability and compliance with ITAR and aerospace terminology.

You will manage high‑volume procurement activities, maintain ERP data, and drive supplier performance improvements, contributing to a mission‑critical supply chain in a global aerospace

Qualifications

• 5+ years in supply chain, sourcing, or procurement - aerospace/MRO/defense experience strongly preferred.
• Working knowledge of ILS, Haystack, and NSN databases; comfort with aviation terminology and ITAR/repair exemptions.
• A track record of managing high‑volume workloads without dropping the ball.
• Sharp Excel and Microsoft Office skills; Quantum ERP/MRP experience a plus.
• Clear, confident communicator - internally and with external suppliers.
• High school diploma required; Associate degree and supply chain certification (APICS or similar) a plus.
• Bilingual (English/Spanish) a plus.

Responsibilities

• Own the RFQ process end‑to‑end from quote request to purchase order close‑out.
• Review shop teardown reports and understand customer flow down requirements.
• Develop supplier relationships and monitor supplier performance metrics.
• Maintain 24‑hour RFQ turn‑around time and close aging RFQs.
• Coordinate procurement for parts and services for AllClear Repair Services.
• Deliver weekly status and revenue projections to stakeholders.
• Update ERP with purchase order status and trace documentation.

Skills

Supply chain experience

ITAR knowledge

Excel

MS Office

ERP/MRP (Quantum)

Clear communication

Bilingual (English/Spanish)

Education

High school diploma

Associate degree

APICS or similar certification

Tools

Quantum ERP/MRP

Excel

Job description

Description

About our Company

AllClear Aerospace & Defense is a leading global distributor of critical aftermarket components and mission-ready sustainment solutions for military aircraft. With over 30 years of defense aerospace experience, AllClear supports the U.S. military and its allies across more than 25 aircraft platforms through OEM distribution agreements, in‑house and managed repair services, engineered products, manufacturing, and logistics. Headquartered in Miramar, Florida, the company operates a global network spanning locations in the U.S., UK, UAE, South Korea, Singapore, and Japan.

The Opportunity

We're looking for a sharp, fast‑moving Supply Chain Specialist to own the RFQ process end‑to‑end - from quote request to purchase order close‑out. You'll be the connective tissue between our suppliers, customers, and internal teams, driving the speed and precision that keeps our MRO business running. This person will be instrumental in supplying expeditious quotes to support internal customers and/or stakeholders.

Essential Duties and Responsibilities include the following. Other duties may be assigned.

Ability to review and understand shop teardown reports for maintenance being performed.

Knowledge of use of ILS, Haystack and NSN databases.

Knowledge of Aviation terminologies and acronyms.

Understanding of ITAR and Repair Exemptions.

Basic knowledge of understanding customer flow down requirements.

Knowledge of freight tracking systems.

Maintain 24‑hour RFQ turn‑around time to supplier(s)

Ability to perform in a high‑volume workload.

Ability to multi‑task several activities.

Follow up with suppliers to close out aging RFQs.

Ability to understand key product requirements to ensure proper processing of RFQ’s.

Perform parts and/or services procurement activities (individual, multiple, and/or large tenders) for AllClear Repair Services

Develop an efficient and accurate system for monitoring all open purchase orders.

Execute effective follow up operations for obtaining confirmations and statuses of open purchase orders.

Deliver a weekly report to customer service representatives, operations, and finance, indicating expected incoming material and projected revenues.

Attend staff meetings to discuss the status of incoming and/or working purchase orders.

Update ERP database with status of open purchase orders

Work with suppliers/vendors to communicate and obtain required trace documentation and meet purchase order requirements.

Coordinate part procurement requirements with requesting departments or technicians.

Develop supplier relationships, coordinate supplier schedule commitments, and manage delivery commitments.

Work with quality to manage supplier metrics and trends to improve cost, quality, and schedule performance.

Support program management and operations project planning and scheduling to assure seamless execution and delivery of products and services.

Work with program management and operations personnel to improve supplier performance and eliminate inefficiencies redundancies, and non‑value‑added requirements.

Interface with Customer service to ensure customer requirements and specifications on products and/or services are flowed down to suppliers.

Seek alternative resolutions for sourcing challenges in collaboration with customer service, engineering, and technicians.

Resolve invoice issues and work closely with finance for vendor payments.

Meet expectations of clear communication with external internal customers (suppliers and internal stakeholders)

Keep internal and external customers updated on the status of orders, current or anticipated problems, and circumstances which may affect delivery, quality, and/or price.

Make confident, fact‑based, decisions and act on decisions while considering risk.

Organized, flexible, and easily adaptable to changing conditions.

Understand and perform functions in accordance with AS9110 and ISO9001 Standards.

What You Bring

• 5+ years in supply chain, sourcing, or procurement - aerospace/MRO/defense experience strongly preferred.
• Working knowledge of ILS, Haystack, and NSN databases; comfort with aviation terminology and ITAR/repair exemptions.
• A track record of managing high‑volume workloads without dropping the ball.
• Sharp Excel and Microsoft Office skills; Quantum ERP/MRP experience a plus.
• Clear, confident communicator - internally and with external suppliers.
• High school diploma required; Associate degree and supply chain certification (APICS or similar) a plus.
• Bilingual (English/Spanish) a plus.

Work Environment

Traditional office environment with attached warehouse environment.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Travel

Periodic travel may be required as deemed necessary to perform this job.

Why AllClear

Join a team where precision matters and every part you source keeps a mission‑ready fleet in the air. We offer the pace and purpose of a growing aerospace leader, backed by 30+ years of industry credibility and a global reach.