Procurement Specialist

Ingenium Aerospace; Coventry Hills (IL); On-site; USD 60,000 - 90,000; Full time

Job summary

Ingenium Aerospace is seeking a Procurement Specialist to manage supplier relations, BOM preparation, and purchase order administration in a fast-paced aerospace setting. You will collaborate with operations, quality, and engineering to align procurement strategies with production needs and throughputs.

The role requires strong multitasking and communication, with a focus on maintaining optimal inventory levels, supplier performance, and adherence to AS9100 standards.

Qualifications

• 5 years of relevant experience preferred.
• Strong knowledge of MS Office with advanced Excel.
• Exceptional problem solving and organizational skills.
• Excellent written and oral communication skills.
• Ability to read drawings and understand multi-level BOMs.
• Experience interacting with ERP systems.

Responsibilities

• Assist in creating BOM templates and review BOMs after release.
• Create part numbers and pull prints to prep for supplier quotes and POs.
• Create purchase orders, change orders, and supplier returns; negotiate pricing and terms.
• Follow up on open RFQs, track orders, and coordinate with suppliers.
• Maintain the Repair Order and calibration processes with suppliers.
• Maintain supplier communication to ensure on-time delivery and proper inventory.
• Review requirements to maintain inventory control and best cost.
• Ensure purchasing procedures comply with AS9100 standards.
• Assist with Quantum software training and usage.
• Handle other duties as assigned by the manager.

Job description

The Procurement Specialist is a challenging and critical position. The role requires strong multi-tasking and communication skills across all aspects of the business. The Procurement Specialist will need to be a self-motivated, hands-on generalist with ability to adapt to daily priority changes within the organization. They will need to work suppliers, operations, quality, and technical staff to formulate and execute specific plans and strategies while understanding the implications of those strategies on throughput. The Procurement Specialist will assist in any area of the company as needed and be willing to learn and grow with the organization.

• Assist in creating BOM templates and reviewing BOM’s after release.
• Create part numbers and pull prints to prep for supplier quotes and PO’s.
• Create purchase orders, change orders, and supplier returns. Pricing and delivery negotiation and PO/contract terms and conditions (T&C’s).
• Follow up on open requests for quotes and resolve issues to process order. Track orders (collaborate with dept, open order reports, and send them to suppliers). Follow up with suppliers, as needed, to confirm or change orders.
• Maintain the Repair Order process including entry and follow-up with suppliers. Maintain the calibration process including RO entry and follow up with suppliers.
• Maintain communication with suppliers to ensure delivery on time and maintain proper inventory levels and advise production management of any potential delays impacting production.
• Review and analyze business requirements to maintain inventory control and achieve best cost and delivery.
• Ensure purchasing procedures are maintained per AS9100 standards.
• Assist with professional development of the use of Quantum and continued training.
• All other duties as assigned by manager.

Requirements

MINIMUM QUALIFICATIONS

• 5 years of relevant experience preferred.
• Strong knowledge in MS Office and advanced knowledge of Excel.
• Exceptional problem solving and organizational skills.
• Excellent written and oral communication skills.
• Ability to read drawings and a clear understanding of multi-level BOM’s.
• Have computer skills to be able to interact with our ERP system.
• Ability to read packing specifications and customer flow-down requirements.
• U.S. Citizen only, no dual citizenship allowed.

DESIRED QUALIFICATIONS

• Aerospace experience.
• Knowledge of ITAR, DFARS, & NADCAP.
• Detailed understanding of the requirements of AS9100.
• Knowledge of SolidWorks Enterprise PDM.
• Knowledge of ERP-Quantum Control.
• Experience in all phases of a product life cycle, prototype, production, and aftermarket.
• Knowledge and experience in inventory management techniques and strategies for a high mix, low volume environment.

PHYSICAL REQUIREMENTS AND VISUAL DEMANDS

• Standard office environment; occasional exposure to manufacturing plant noise/temperature, requiring PPE.
• Frequent speaking, listening, and computer use.
• Vision requirements include depth perception and ability to adjust focus.
• Ability to lift up to 50 pounds.