Supply Chain Management - Bid Manager - FT - Days - MSS

Memorial Healthcare System; Florida; On-site; USD 90,000 - 120,000; Full time

Job summary

Memorial Healthcare System in Miramar, Florida, seeks a Bid Manager to lead the competitive solicitation process from initiation to award, ensuring full compliance with procurement policies. You will coordinate with stakeholders, manage vendor onboarding, and support a transparent procurement program.

The role emphasizes leadership, strategic thinking, and the ability to drive fair competition across complex hospital contracts, with travel as needed locally and nationally.

Qualifications

• Bachelor's degree in supply chain management, business administration, or related field.
• Minimum five (5) years of progressive healthcare supply chain experience, including leadership.
• Experience with RFx events, contract processes, and driving open competition.

Responsibilities

• Serve as primary liaison between vendors and Selection Committees and manage bid processes.
• Lead public procurement activities: bid openings, pre-bid conferences, site visits, sourcing meetings.
• Provide reporting, bid status updates, and support for executive reviews and protest handling.
• Prepare Selection Committee materials and guide on procurement procedures.
• Ensure bid specs and requirements reflect organizational needs and compliance.

Skills

Bid management

Vendor relations

Public procurement

Leadership

Communication

Project management

Education

Bachelor's degree

Job description

Location: Miramar, Florida

At Memorial, we are dedicated to improving the health, well-being and, most of all, quality of life for the people entrusted to our care. An unwavering commitment to our service vision is what makes the difference. It is the foundation of The Memorial Experience.

Summary

The Bid Manager leads the competitive solicitation process from initiation through contract award, ensuring full compliance with Procurement Code, policies, and procedures. This role serves as the primary liaison between stakeholders and subject matter experts to ensure solicitation documents accurately reflect organizational requirements. The Manager promotes transparency throughout the procurement process, oversees vendor registration and onboarding activities, and conducts semiannual orientation sessions to strengthen and expand the qualified supplier base.

Responsibilities

• Serves as the primary liaison between vendors and Selection Committees, maintaining effective communication, enforcing cone of silence requirements, and conducting preliminary conflict-of-interest reviews.
• Leads and oversees public procurement activities, including bid openings, pre-bid conferences, site visits, sourcing meetings, and oral presentations.
• Provides reporting and tactical support to leadership, including bid status updates for executive teams and information gathering and analysis during bid protest reviews.
• Prepares and supports Selection Committee by facilitating orientation sessions, clarifying roles and responsibilities, and providing guidance on competitive solicitation procedures.
• Collaborates with stakeholders to incorporate all required bid specifications and procurement requirements.
• Reviews and validates evaluation and scoring results; communicates outcomes to Selection Committees; reviews award and non-award notifications; and ensures complete and accurate documentation is provided to Negotiation Committees and the Contracts Team.
• Oversees vendor relations by responding to inquiries, maintaining vendor registration records, recommending system improvements, facilitating supplier credentialing and onboarding, and conducting semiannual Vendor Orientation sessions.
• Supports the development of bid documents by reviewing scopes of work, recommending minimum qualifications and performance metrics, and ensuring documents promote fair and open competition.
• Manages informal bid processes, including scope review, conflict-of-interest assessments, bid justification evaluations, process recommendations, and timely, accurate documentation of procurement activities.
• Manages the competitive solicitation process from initiation through award, ensuring compliance with the Procurement Code and upholding transparency throughout.

Competencies

• ACCOUNTABILITY
• ACCOUNTING - VARIANCE ANALYSIS
• ACCURACY - SCM MANAGEMENT
• ANALYSIS AND DECISION MAKING
• ANALYSIS AND PLANNING - SUPPLY CHAIN MGMT
• CUSTOMER SERVICE
• EFFECTIVE COMMUNICATION
• MANAGING BUSINESS PRIORITIES
• MANAGING PEOPLE
• RESPONDING TO CHANGE
• STANDARDS OF BEHAVIOR

Education and Certification Requirements

• Bachelors (Required)

Additional Job Information

Complexity of Work: Proven leader with experience managing and motivating teams in fast-paced environments, overseeing direct reports and driving organizational goals. Skilled in project management, process improvement, change management, and quality initiatives that enhance operational performance and influence organizational growth. Expertise in data analysis, financial feasibility assessments, and strategy development. Excellent oral and written communicator to present complex information to executive, clinical, and physician audiences. Composed under pressure. Willing to travel locally and nationally as needed. Required Work Experience: A minimum of five (5) years of progressive Supply Chain experience in the healthcare industry, including at least two (2) years in a leadership or managerial capacity. Experience with RFx events and contract process preferred. Other Information: Additional Education Info: Bachelor’s degree in Supply Chain Management, Business Administration, or a related field.

Working Conditions and Physical Requirements

• Bending and Stooping = 0%
• Climbing = 0%
• Keyboard Entry = 80%
• Kneeling = 0%
• Lifting/Carrying Patients 35 Pounds or Greater = 0%
• Lifting or Carrying 0 - 25 lbs Non-Patient = 60%
• Lifting or Carrying 2501 lbs - 75 lbs Non-Patient = 0%
• Lifting or Carrying > 75 lbs Non-Patient = 0%
• Pushing or Pulling 0 - 25 lbs Non-Patient = 60%
• Pushing or Pulling 26 - 75 lbs Non-Patient = 60%
• Pushing or Pulling > 75 lbs Non-Patient = 60%
• Reaching = 80%
• Repetitive Movement Foot/Leg = 0%
• Repetitive Movement Hand/Arm = 80%
• Running = 0%
• Sitting = 80%
• Squatting = 0%
• Standing = 80%
• Walking = 80%
• Audible Speech = 80%
• Hearing Acuity = 80%
• Smelling Acuity = 0%
• Taste Discrimination = 0%
• Depth Perception = 80%
• Distinguish Color = 80%
• Seeing - Far = 80%
• Seeing - Near = 80%
• Bio hazardous Waste = 0%
• Biological Hazards - Respiratory = 0%
• Biological Hazards - Skin or Ingestion = 0%
• Blood and/or Bodily Fluids = 0%
• Communicable Diseases and/or Pathogens = 0%
• Asbestos = 0%
• Cytotoxic Chemicals = 0%
• Dust = 0%
• Gas/Vapors/Fumes = 0%
• Hazardous Chemicals = 0%
• Hazardous Medication = 0%
• Latex = 0%
• Computer Monitor = 80%
• Domestic Animals = 0%
• Extreme Heat/Cold = 0%
• Fire Risk = 0%
• Hazardous Noise = 0%
• Heating Devices = 0%
• Hypoxia = 0%
• Laser/High Intensity Lights = 0%
• Magnetic Fields = 0%
• Moving Mechanical Parts = 0%
• Needles/Sharp Objects = 0%
• Potential Electric Shock = 0%
• Potential for Physical Assault = 0%
• Radiation = 0%
• Sudden Decompression During Flights = 0%
• Unprotected Heights = 0%
• Wet or Slippery Surfaces = 0%

Shift

Primarily for office workers - not eligible for shift differential

Disclaimer

This job description is not intended, nor should it be construed to be an exhaustive list of all responsibilities, skills, efforts or working conditions associated with the job. It is intended to indicate the general nature and level of work performed by employees within this classification.

Wages shown on independent job boards reflect market averages, not specific to any employer.

Memorial Healthcare System is proud to be an equal opportunity employer committed to workplace diversity.

Memorial Healthcare System recruits, hires and promotes qualified candidates for employment opportunities without regard to race, color, age, religion, gender, sexual orientation, national origin, veteran status, disability, genetic information, or any factor prohibited by law.

We are proud to offer Veteran’s Preference to former military, reservists and military spouses (including widows and widowers). You must indicate your status on your application to take advantage of this program.

Employment is subject to post offer, pre-placement assessment, including drug testing.