Supply Chain Coordinator: PO & Logistics Specialist

Gellert Global Group; Madison (NJ); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Health insurance

Annual bonus

401(k) matching

Paid time off

Education assistance

Flexible work schedules

Team-building events

Job summary

The Supply Chain Coordinator at Gellert Global Group will handle purchase order entry, coordinating with foreign and domestic suppliers to confirm quantities, pricing, production and best before dates, and on-time shipments.

You will serve as the link between procurement, the import clearance team and operations, managing packing lists, COAs, and ISF data, and supporting invoice review and inventory exception reports.

Qualifications

• Associates degree, working toward a degree or equivalent experience.
• Strong analytical skills.
• Proficient skills in Microsoft Office applications – especially excel.
• Excellent verbal and written communication skills.
• Demonstrated success in problem solving.

Responsibilities

• Entry, proofing and maintenance of all purchase order shipment confirmations (cargo record entry) prior to handoff to the import clearance team.
• Receive, organize, and manage purchase order packing lists and COA’s on company shared digital folders for easy access and reference.
• Enforce supplier compliance to provide ISF information, packing list and commercial invoice 72 hours prior to shipment departure for purchases from foreign suppliers (24 hours for domestic suppliers to provide packing list).
• Entry, proofing, and maintenance of all production and best before dates cargo and lot records.
• Monitor open PO/shipping instructions to identify any that are late and escape as needed with the supplier and buyer.
• Coordinate with logistics for any transportation related challenges.
• Assist in the review and approval of supplier invoices.
• Manage exception reports associated with inventory (inventory aging, expiring lots, allocation holds etc) for distribution amongst the buyers.
• Provide Customer Service and Sales teams COA’s and other supplier certificates as needed.
• Additional duties as assigned

Skills

Strong analytical skills

MS Excel

Verbal and written communication

Problem solving

Education

Associates degree, working toward a degree or equivalent experience

Job description

The Supply Chain Coordinator at Gellert Global Group will handle purchase order entry, coordinating with foreign and domestic suppliers to confirm quantities, pricing, production and best before dates, and on-time shipments.

You will serve as the link between procurement, the import clearance team and operations, managing packing lists, COAs, and ISF data, and supporting invoice review and inventory exception reports.