Supply Chain Coordinator

Gellert Global Group; Madison (NJ); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Health insurance

Annual bonus

401(k) matching

Paid time off

Education assistance

Flexible work schedules

Team-building events

Job summary

The Supply Chain Coordinator at Gellert Global Group will handle purchase order entry, coordinating with foreign and domestic suppliers to confirm quantities, pricing, production and best before dates, and on-time shipments.

You will serve as the link between procurement, the import clearance team and operations, managing packing lists, COAs, and ISF data, and supporting invoice review and inventory exception reports.

Qualifications

• Associates degree, working toward a degree or equivalent experience.
• Strong analytical skills.
• Proficient skills in Microsoft Office applications – especially excel.
• Excellent verbal and written communication skills.
• Demonstrated success in problem solving.

Responsibilities

• Entry, proofing and maintenance of all purchase order shipment confirmations (cargo record entry) prior to handoff to the import clearance team.
• Receive, organize, and manage purchase order packing lists and COA’s on company shared digital folders for easy access and reference.
• Enforce supplier compliance to provide ISF information, packing list and commercial invoice 72 hours prior to shipment departure for purchases from foreign suppliers (24 hours for domestic suppliers to provide packing list).
• Entry, proofing, and maintenance of all production and best before dates cargo and lot records.
• Monitor open PO/shipping instructions to identify any that are late and escape as needed with the supplier and buyer.
• Coordinate with logistics for any transportation related challenges.
• Assist in the review and approval of supplier invoices.
• Manage exception reports associated with inventory (inventory aging, expiring lots, allocation holds etc) for distribution amongst the buyers.
• Provide Customer Service and Sales teams COA’s and other supplier certificates as needed.
• Additional duties as assigned

Skills

Strong analytical skills

MS Excel

Verbal and written communication

Problem solving

Education

Associates degree, working toward a degree or equivalent experience

Job description

Gellert Global Group consists of many of the leading North American food importing companies (Atalanta Corporation, Camerican International, Finica, Tipico Cheese Products) and has been importing food products for over 100 years. The combined revenues of GGG exceed $1.7 billion. GGG companies provide strength in sourcing, insurance, finance, logistics, food safety, and information technology, and supply the needs of retailers, distributors, food service chains, hotels, cruise lines, and food manufacturers alike.

Summary/Objective:

The Supply Chain Coordinator will be primarily focused on many of the administrative tasks associated with a purchase order post entry. Interacts with suppliers, both foreign and domestic, to confirm purchase order quantities, pricing, production and best before dates as well as on time shipment. Serves as the link between procurement and the import clearance team as well as operations.

Essential Functions:

• Responsible for the accurate entry, proofing and maintenance of all purchase order shipment confirmations (cargo record entry) prior to handoff to the import clearance team.
• Receive, organize, and manage purchase order packing lists and COA’s on company shared digital folders for easy access and reference.
• Enforce supplier compliance to provide ISF information, packing list and commercial invoice 72 hours prior to shipment departure for purchases from foreign suppliers (24 hours for domestic suppliers to provide packing list)
• Responsible for the entry, proofing, and maintenance of all production and best before dates cargo and lot records.
• Monitor open PO/shipping instructions to identify any that are late and escape as needed with the supplier and buyer.
• Coordinate with logistics for any transportation related challenges
• Assist in the review and approval of supplier invoices
• Manage exception reports associated with inventory (inventory aging, expiring lots, allocation holds etc) for distribution amongst the buyers
• Provide Customer Service and Sales teams COA’s and other supplier certificates as needed
• Additional duties as assigned

Skills and Qualifications:

• Associates degree, working toward a degree or equivalent experience required
• Strong analytical skills
• Proficient skills in Microsoft Office applications – especially excel
• Excellent verbal and written communication skills
• Demonstrated success in problem solving

We care about your total well-being and will support you with the following, subject to your location and role.

• Health: Medical, dental and vision insurance, Company-paid life, accident and long-term disability insurance, flexible spending accounts
• Wealth: Competitive pay, annual bonus opportunity, matching 401(k) with immediate vesting upon enrollment, generous employee referral program
• Happiness:
  • Professional Growth: Online training courses, virtual and classroom development experiences, education assistance program
  • Work-Life Balance: Paid-time off, parental leave, flexible work schedules (subject to your location and role)
  • Team Building: Employee engagement and recognition programs, wellness, philanthropic and DE&I initiatives, Company-sponsored celebrations, and team-building events

The Gellert Global Group of companies is an equal opportunity employer and considers qualified applicants for employment without regard to sex, race, color, religion, ethnic or national origin, gender, sexual orientation, gender identity or expression, age, pregnancy, leave status, disability, veteran status, genetic information and/or any other characteristic or status protected by national, federal, state, or local law. Gellert Global Group is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. Accordingly, if reasonable accommodation is required to fully participate in the job application or interview process, to perform the essential functions of the position, and/or to receive all other benefits and privileges of employment, please contact [e-mail] .