Supply Chain Coordinator - Latham, NY

Rail Modal Group; New York (NY); On-site; USD 52,000 - 76,000; Full time

Job summary

Rail Modal Group in New York seeks a Supply Chain Coordinator who acts as a Documentation Specialist to ensure every shipment follows the process from booking through final paperwork. You will be the primary liaison between customers and steamship lines, coordinating with Logistics and Operations to move cargo efficiently.

The role requires meticulous attention to detail, strong communication, and the ability to manage multiple priorities in a fast-paced environment.

Qualifications

• Minimum of 1 year of relevant experience in the transportation industry.
• Experience with document processing or logistics software.
• Strong technical and computer skills.

Responsibilities

• Booking Management: Receive, review, and process customer export booking requests; validate rates, service contracts, and trade lane eligibility; secure vessel space and enter bookings into internal systems; send confirmations, revisions, and updates to customers.
• Shipment Coordination and Monitoring: Track bookings and shipments in transit; alert customers to schedule changes, cutoffs, and delays; resolve booking conflicts and capacity constraints; coordinate with logistics, rail, and ground teams to meet cutoffs and minimize detention and demurrage.
• Export Documentation and Compliance: Review and validate shipping instructions for compliance; maintain export documentation, certifications, and shipment records; submit AES filings; file and maintain rates and tariffs with FMC.
• Bill of Lading Management: Review draft bills of lading for accuracy; process amendments; arrange cargo release and courier delivery of original documents; manage inventory and control of serialized B/L forms.
• Contracts, Billing, and Customer Support: Interpret carrier contracts and tariffs; audit, approve, and dispute carrier freight invoices; onboard new customers; implement customer-specific procedures; perform other duties and special projects.

Skills

Attention to detail

Customer service

Communication

Deadline management

Team collaboration

Continuous improvement

Education

Bachelor's or Associate degree in Business, Logistics, Supply Chain Management, or related field

Tools

GoFreight

Job description

Description

About the Role

The Supply Chain Coordinator (SCC) is a key member of Rail Modal Group's Non-Vessel Operating Common Carrier (NVOCC) operations team. Working primarily as a Documentation Specialist, the SCC ensures every shipment's processes are followed accurately from booking through final documentation.

The SCC serves as the primary liaison between RMG customers and the steamship lines RMG partners with. The NVOCC function is fast-paced and handles a high volume of information and forms, so precision and attention to detail are essential.

The SCC also works closely with RMG's Logistics and Operations teams to support the successful onward movement of customer cargo.

Key Responsibilities

Booking Management

• Receive, review, and process customer export booking requests.
• Validate rates, service contracts, and trade lane eligibility before booking.
• Secure vessel space with steamship lines and enter bookings into internal systems.
• Send booking confirmations, revisions, and updates to customers.

Shipment Coordination and Monitoring

• Track bookings and shipments in transit, and alert customers to schedule changes, cutoffs, and delays.
• Resolve booking conflicts, capacity constraints, and service issues.
• Coordinate with logistics, rail, and ground teams to meet cutoffs and minimize detention and demurrage.

Export Documentation and Compliance

• Review and validate shipping instructions for compliance before carrier submission.
• Maintain export documentation, certifications, and shipment records.
• Submit Automated Export System (AES) filings.
• File and maintain rates and tariffs with the Federal Maritime Commission (FMC).

Bill of Lading Management

• Review draft bills of lading for accuracy and send to customers for approval.
• Process bill of lading amendments while minimizing fees and delays.
• Arrange cargo release and courier delivery of original documents to customers.
• Manage inventory and control of serialized original bill of lading forms.

Contracts, Billing, and Customer Support

• Interpret carrier contracts and tariffs to support compliance and cost control.
• Audit, approve, and dispute carrier freight invoices.
• Onboard new customers and implement customer-specific procedures.
• Perform other duties and special projects as assigned.

Requirements

Required

• Minimum of 1 year of relevant experience in the transportation industry.
• Experience with document processing or logistics software.
• Strong technical and computer skills.

Preferred

• Bachelor's or associate degree in Business, Logistics, Supply Chain Management, or related field.
• Experience with GoFreight.

Skills and Competencies

• Strong commitment to customer service.
• Exceptional attention to detail.
• Clear, professional written and verbal communication.
• Ability to meet deadlines while managing multiple priorities.
• Collaborative approach to working with other departments.
• Willingness to contribute to ongoing continuous improvement efforts.