Supply Chain Coordinator

Pure Ground Ingredients, Inc.; Town of Minden (NY); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

401(k) plan with match

Paid holidays

PTO

Job summary

Pure Ground Ingredients, Inc. is seeking a dynamic Supply Chain Coordinator to support growing international ingredient sourcing.

You will coordinate demand planning, purchasing, inventory replenishment, and supplier relationships, handling multiple suppliers and international shipments. The ideal candidate has hands-on experience importing food ingredients, strong Excel skills, and proficiency with ERP systems.

Qualifications

• Bachelor's degree in a related field.
• Experience coordinating international shipments and import logistics.
• Purchasing or sourcing experience with spices, herbs, botanicals, or food ingredients is preferred.
• Strong negotiation and supplier-management skills.
• ERP experience (Odoo) preferred.
• Excellent communication and organizational skills.

Responsibilities

• Support demand planning and time-phased material availability reviews with sales, planning, and operations teams.
• Monitor inventory positions, stock levels, and replenishment to support demand and production.
• Coordinate purchasing of spices, herbs, botanicals, and other ingredients from domestic and international suppliers.
• Request and evaluate supplier quotations; negotiate pricing, lead times, and terms.
• Generate and maintain purchase orders in the ERP system; manage PO lifecycle.

Skills

Demand planning

Purchasing

Inventory management

International logistics

Supplier management

ERP (Odoo)

Data analysis

Excel

Negotiation

Education

Bachelor's degree in Supply Chain Management or related field

Tools

Odoo ERP

Microsoft Excel

Job description

Pure Ground Ingredients is seeking a dynamic, highly organized Supply Chain Coordinator to support our growing international ingredient supply chain. This role will coordinate demand planning, purchasing, inventory replenishment, international logistics, and supplier relationships. The ideal candidate has hands-on experience importing food ingredients and is comfortable managing multiple suppliers, international shipments, and purchase orders simultaneously.

Key Responsibilities

• Support ongoing demand planning and time-phased material availability reviews, working closely with sales, planning, and operations teams.
• Monitor key inventory positions, stock levels, incoming supply, and replenishment requirements to support customer demand and production needs.
• Coordinate purchasing of spices, herbs, botanicals, and other food ingredients from domestic and international suppliers.
• Request and evaluate supplier quotations and negotiate pricing, lead times, payment terms, and commercial conditions.
• Generate, issue, and maintain purchase orders within the ERP system.
• Own the day-to-day PO lifecycle from creation through supplier confirmation, shipment, receipt, and closure.
• Manage approximately 50-100 open purchase orders and proactively follow up on delivery schedules and potential delays.
• Coordinate the timely arrival of international shipments, primarily ocean freight, including vessel schedules, ports, freight forwarders, and delivery appointments.
• Track and elevate supply exceptions such as delayed shipments, supplier shortfalls, documentation issues, quality holds, and inventory shortages.
• Coordinate required import documentation, including commercial documents, ISF filings, customs clearance, and related shipping documentation.
• Serve as a primary point of contact with freight brokers, customs brokers, suppliers, and logistics partners.
• Maintain strong supplier relationships and communicate proactively regarding forecasts, orders, quality requirements, lead times, and supply risks.
• Identify potential supply disruptions and work cross-functionally to develop solutions.
• Maintain accurate purchasing, shipment, inventory, and supplier information within Odoo ERP.
• Follow company requirements related to food safety, quality, traceability, and regulatory compliance.
• Add basic KPIs around PO aging, on-time delivery, inventory availability, and data/document accuracy.
• Strengthen the requirement for accurate and timely purchasing, inventory, shipment, supplier, and master data in Odoo.

• Bachelor's degree in Supply Chain Management, Business, Logistics, International Trade, or a related field.
• Experience coordinating international shipments and import logistics.
• Purchasing or sourcing experience with spices, herbs, botanicals, food ingredients, or internationally sourced food products is strongly preferred.
• Understanding of ocean freight, import documentation, customs processes, and international supply chains.
• Experience working within food-industry safety, quality, and compliance standards.
• Strong communication, coordination, and organizational skills.
• Excellent attention to detail and ability to manage multiple priorities simultaneously.
• Strong negotiation and supplier-management skills.
• Comfortable managing 50-100 active purchase orders at different stages of the supply chain.
• ERP experience (Odoo) preferred, ability to quickly learn and adopt new ERP processes
• Strong Excel and general data-management skills.

Ideal Candidate

You are proactive rather than reactive. You enjoy coordinating with suppliers, logistics partners, sales, and operations to keep materials moving and inventory available when needed. You can balance the commercial side of purchasing, cost, terms, and supplier negotiations with the operational discipline required to manage international shipments, documentation, inventory, and dozens of open purchase orders. This position is well suited for a junior to mid-career supply chain professional looking to develop broader responsibility across purchasing, planning, international logistics, and supplier management within the food ingredients industry.

Founded in 2012, Pure Ground Ingredients, Inc. sources botanicals, herbs, and spices from organic farmers around the globe, processes them from our facilities in northern Nevada and The Netherlands, and supplies them to discerning manufacturers of organic foods, beverages, and Health & Beauty Aids, worldwide. Company leadership is comprised of active ownership complemented by a fresh group of seasoned executives with broad industry and entrepreneurial experience.

Benefits and compensation include: Paid Holidays and PTO, Health insurance with company contribution, Dental and Vision insurance available, 401(k) plan with match. Pure Ground Ingredients is an Equal Opportunity Employer.