Supply Chain Coordinator

Avera Health; Sioux Falls (SD); On-site; USD 27,000 - 33,000; Full time

Benefits offered by this job

PTO day 1

Employer retirement match up to 5%

Career development

Mentorship

Wellness programs

Job summary

Avera Health at Avera Orthopedic Hospital-Sioux Falls is seeking a Supply Chain Coordinator to manage daily supply chain activities, maintain inventory, and receive shipments to support patient care. You will ensure timely delivery, accuracy of records, and collaboration with clinicians to meet hospital needs.

The role requires teamwork, strong organizational skills and the ability to operate in a fast-paced healthcare environment at our Sioux Falls facility.

Qualifications

• High School or GED Equivalent and less than 1 year relevant experience.
• Ability to work effectively in a team and communicate clearly.
• Visual acuity and ability to follow policies and procedures.

Responsibilities

• Plans, organizes, directs and participates in the purchase of materials, supplies, services and equipment for assigned hospital, clinic(s), and any other off site departments.
• Maintains perpetual inventory system, including checks for accuracy via cycle counting and continual inventory turnover improvement.
• Conducts physical inventory counts as required.
• Ensures execution of Avera Health Supply Chain strategies including contract implementations, policy and procedure adoptions as well as product standardization and conversions.
• Receives, unpacks and inspects incoming freight by reconciling packing slips with physical delivery, noting shortages and damaged parcels.
• Informs the buyers of any discrepancies within 24 hours and collaborates with buyers to resolve invoice exceptions.
• Receives purchase orders into Meditech the same day goods are received.
• Files and retains packing slips and receiving documents in accordance with Avera’s document retention policy.
• Assists with outbound shipping process by creating shipping labels, ensuring freight carriers are notified, as necessary, of pickups, and tracking of products as applicable.
• Prints and applies patient charge labels to each billable item for patient care and assists with entering patient charges appropriately into Meditech, where applicable.
• Accurately dispense inventory requisitions out of Meditech and deliver within 24 - 48 hours of receipt.
• Delivers all supplies (stock, nonstock, and special orders) to departments daily; fills and delivers rush and/or emergency orders upon receipt of order.
• Creates requisition of needed supplies to refill department and perpetual inventories to restock the shelves by corresponding cutoff times.
• Maintains orderliness and cleanliness of shelves in storeroom and departmental inventories ongoing.
• Maintains requisition templates and assists requisitioners with submitting item or purchase requisitions as needed.
• Leads and ensures execution of any action as it relates to product recalls for supplies and equipment.
• Serves as a Supply Chain liaison at the site as it relates to communication with their respective leadership teams.

Education

High School or GED Equivalent

Job description

Location: Avera Orthopedic Hospital-Sioux Falls

Worker Type: Regular

Work Shift: Day Shift (United States of America)

Pay Range: The pay range for this position is listed below. Actual pay rate dependent upon experience. $19.50 - $24.25

Position Highlights

You Belong at Avera Be part of a multidisciplinary team built with compassion and the goal of Moving Health Forward for you and our patients. Work where you matter.

A Brief Overview

Responsible for the day to day performance of all Supply Chain activities at their designated facility. The Supply Chain Coordinator serves as a contact point for end users for Supply Chain related questions. This individual will also ensure the accurate receiving, distribution and restocking of products in accordance with established policies and procedures.

What you will do

• Plans, organizes, directs and participates in the purchase of materials, supplies, services and equipment for assigned hospital, clinic(s), and any other off site departments.
• Maintains perpetual inventory system, including checks for accuracy via cycle counting and continual inventory turnover improvement.
• Conducts physical inventory counts as required.
• Ensures execution of Avera Health Supply Chain strategies including contract implementations, policy and procedure adoptions as well as product standardization and conversions.
• Receives, unpacks and inspects incoming freight by reconciling packing slips with physical delivery, noting shortages and damaged parcels.
• Informs the buyers of any discrepancies within 24 hours and collaborates with buyers to resolve invoice exceptions.
• Receives purchase orders into Meditech the same day goods are received.
• Files and retains packing slips and receiving documents in accordance with Avera’s document retention policy.
• Assists with outbound shipping process by creating shipping labels, ensuring freight carriers are notified, as necessary, of pickups, and tracking of products as applicable.
• Prints and applies patient charge labels to each billable item for patient care and assists with entering patient charges appropriately into Meditech, where applicable.
• Accurately dispense inventory requisitions out of Meditech and deliver within 24 - 48 hours of receipt.
• Delivers all supplies (stock, nonstock, and special orders) to departments daily; fills and delivers rush and/or emergency orders upon receipt of order.
• Creates requisition of needed supplies to refill department and perpetual inventories to restock the shelves by corresponding cutoff times.
• Maintains orderliness and cleanliness of shelves in storeroom and departmental inventories ongoing. This includes updating shelf labels, reprinting Kanban cards as needed, assisting with outdate management and focusing on safe storage practices.
• Maintains requisition templates and assists requisitioners with submitting item or purchase requisitions as needed.
• Leads and ensures execution of any action as it relates to product recalls for supplies and equipment.
• Serves as a Supply Chain liaison at the site as it relates to communication with their respective leadership teams.

Essential Qualifications

The individual must be able to work the hours specified. To perform this job successfully, an individual must be able to perform each essential job function satisfactorily including having visual acuity adequate to perform position duties and the ability to communicate effectively with others, hear, understand and distinguish speech and other sounds. These requirements and those listed above are representative of the knowledge, skills, and abilities required to perform the essential job functions. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions, as long as the accommodations do not cause undue hardship to the employer.

Preferred Education, License/Certification, or Work Experience

High School or GED Equivalent. Less than 1 year relevant experience.

Expectations and Standards

Commitment to the daily application of Avera’s mission, vision, core values, and social principles to serve patients, their families, and our community. Promote Avera’s values of compassion, hospitality, and stewardship. Uphold Avera’s standards of Communication, Attitude, Responsiveness, and Engagement (CARE) with enthusiasm and sincerity. Maintain confidentiality. Work effectively in a team environment, coordinating work flow with other team members and ensuring a productive and efficient environment. Comply with safety principles, laws, regulations, and standards associated with, but not limited to, CMS, The Joint Commission, DHHS, and OSHA if applicable.

Benefits

• You Need & Then Some Avera is proud to offer a wide range of benefits to qualifying part-time and full-time employees.
• We support you with opportunities to help live balanced, healthy lives.
• Benefits are designed to meet needs of today and into the future.
• PTO available day 1 for eligible hires.
• Up to 5% employer matching contribution for retirement.
• Career development guided by hands-on training and mentorship.

Avera is an Equal Opportunity Employer - Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, Veteran Status, or other categories protected by law.

If you are an individual with a disability and would like to request an accommodation for help with your online application, please call 1-605-504-4444 or send an email to [e-mail].

At Avera, the way you are treated as an employee translates into the compassionate care you deliver to patients and team members. Because we consider health care a ministry, you can live out your faith, uphold the dignity and respect of all persons while not compromising high-quality services.

Join us in making a positive impact on moving health forward.