Supply Chain Coordinator

Jobtailor; Madison (NJ); On-site; USD 52,000 - 75,000; Full time

Job summary

Jobtailor in the United States seeks a detail‑oriented Logistics Coordinator to ensure accurate entry, proofing and maintenance of all purchase order shipment confirmations and related records.

You will organize packing lists, monitor ISF information and invoices, and collaborate with the import clearance team to keep shipments compliant and on schedule across domestic and international suppliers.

Qualifications

• Associates degree or equivalent experience required.
• Strong analytical skills with attention to detail.
• Proficient in Microsoft Excel and MS Office.
• Excellent verbal and written communication skills.

Responsibilities

• Accurate entry, proofing and maintenance of all purchase order shipment confirmations.
• Receive, organize, and manage PO packing lists and COAs.
• Ensure ISF information, packing lists and commercial invoices are provided in time.
• Maintain production and best before dates cargo and lot records.
• Monitor open POs and shipping instructions and escalate delays.
• Coordinate logistics with transportation teams for challenges.
• Assist in review and approval of supplier invoices.
• Manage exception reports related to inventory and allocations.
• Provide COAs and supplier certificates to Customer Service and Sales.
• Perform additional duties as assigned.

Skills

Analytical Skills

Verbal & Written Communication

Problem Solving

Education

Associates degree

Tools

Microsoft Excel

Job description

Responsibilities

• Responsible for the accurate entry, proofing and maintenance of all purchase order shipment confirmations (cargo record entry) prior to handoff to the import clearance team
• Receive, organize, and manage purchase order packing lists and COAs on company shared digital folders for easy access and reference
• Enforce supplier compliance to provide ISF information, packing list and commercial invoice 72 hours prior to shipment departure for purchases from foreign suppliers (24 hours for domestic suppliers to provide packing list)
• Responsible for the entry, proofing, and maintenance of all production and best before dates cargo and lot records
• Monitor open PO/shipping instructions to identify any that are late and elevate as needed with the supplier and buyer
• Coordinate with logistics for any transportation related challenges
• Assist in the review and approval of supplier invoices
• Manage exception reports associated with inventory (inventory aging, expiring lots, allocation holds etc) for distribution amongst the buyers
• Provide Customer Service and Sales teams COAs and other supplier certificates as needed
• Additional duties as assigned

Requirements

• Associates degree, working toward a degree or equivalent experience required
• Strong analytical skills
• Proficient skills in Microsoft Office applications especially excel
• Excellent verbal and written communication skills
• Demonstrated success in problem solving

Core Competencies

Demonstrates strong analytical skills and proficiency in Microsoft Office applications, particularly Excel, to manage purchase order documentation and supplier compliance effectively. Capable of coordinating logistics and providing exceptional customer service while maintaining accurate records and reports.

Highest-signal resume keywords

• Analytical Skills
• Microsoft Excel Proficiency
• Supplier Compliance Management
• Inventory Management
• Customer Service

ATS Optimization Keywords

Hard Skills

• Purchase Order Management
• Cargo Record Entry
• Production Date Maintenance
• Exception Reporting
• Invoice Review and Approval

Soft Skills

• Verbal Communication
• Written Communication
• Problem Solving

Industry Keywords

• Supplier Compliance
• Packing List
• Commercial Invoice
• ISF Information
• Logistics Coordination

Tools & Technologies

• Microsoft Office