Supply Chain Coordinator

Jobtailor; Elizabeth (NJ); On-site; USD 50,000 - 70,000; Full time

Job summary

Jobtailor is seeking a detail‑oriented logistics coordinator to manage purchase orders, cargo records, and related documentation for shipments in a timely and compliant manner. You will maintain production dates, manage packing lists and COAs, and coordinate with suppliers and the import clearance team to ensure smooth customs processing and on‑time delivery.

Strong analytical skills, proficiency with Excel, and excellent verbal and written communication are essential, with an associates degree

Qualifications

• Requires strong analytical skills and problem solving.
• Excellent verbal and written communication skills are essential.
• Proficient in Microsoft Office applications, especially Excel.
• Associates degree or equivalent experience is required.
• Demonstrated ability to learn and adapt to processes quickly.

Responsibilities

• Accurate entry, proofing and maintenance of all PO shipment confirmations before handoff to import clearance team.
• Receive, organize, and manage PO packing lists and COAs in shared folders.
• Ensure ISF information, packing lists and commercial invoices are provided on time (72 hours before shipment for foreign suppliers; 24 hours for domestic).
• Maintain production and best-before dates cargo and lot records.
• Monitor open POs/shipping instructions and escalate delays with supplier/buyer as needed.
• Coordinate with logistics on transportation-related challenges.
• Assist in review and approval of supplier invoices.
• Manage inventory exception reports (aging, expiring lots, holds) for buyers.
• Provide COAs and other supplier certificates to Sales/Customer Service as needed.
• Perform additional duties as assigned.

Skills

Analytical skills

Verbal & Written communication

Education

Associates degree/working toward degree or equivalent experience

Tools

Microsoft Excel

Job description

Responsibilities

• Responsible for the accurate entry, proofing and maintenance of all purchase order shipment confirmations (cargo record entry) prior to handoff to the import clearance team
• Receive, organize, and manage purchase order packing lists and COAs on company shared digital folders for easy access and reference
• Enforce supplier compliance to provide ISF information, packing list and commercial invoice 72 hours prior to shipment departure for purchases from foreign suppliers (24 hours for domestic suppliers to provide packing list)
• Responsible for the entry, proofing, and maintenance of all production and best before dates cargo and lot records
• Monitor open PO/shipping instructions to identify any that are late and escalate as needed with the supplier and buyer
• Coordinate with logistics for any transportation related challenges
• Assist in the review and approval of supplier invoices
• Manage exception reports associated with inventory (inventory aging, expiring lots, allocation holds etc) for distribution amongst the buyers
• Provide Customer Service and Sales teams COAs and other supplier certificates as needed
• Additional duties as assigned

Requirements

• Associates degree, working toward a degree or equivalent experience required
• Strong analytical skills
• Proficient skills in Microsoft Office applications especially excel
• Excellent verbal and written communication skills
• Demonstrated success in problem solving

Hard Skills

• Purchase Order Management
• Cargo Record Entry
• Production Date Maintenance
• Exception Reporting
• Invoice Review and Approval

Soft Skills

• Verbal Communication
• Written Communication
• Problem Solving