Supply Chain Associate - 1st shift

The University of Iowa; Iowa City (IA); On-site; USD 52,000 - 70,000; Full time

Job summary

The University of Iowa is seeking a Supply Chain Associate to serve as a liaison for clinics and operating rooms across the hospital campus. You will use Excel, SPM, and Tableau to locate supplies and communicate urgent needs to staff.

Responsibilities include inventory management, procurement, contract review, and vendor relations, with on-campus work and a 6:00 AM–2:30 PM schedule, Monday–Friday. A valid driver’s license and physical ability to move materials are required.

Qualifications

• Bachelor’s degree or an equivalent combination of education and experience.
• Related supply chain experience.
• Proficient with Microsoft Excel.
• Prompt communication with hospital staff regarding emergencies and requests.
• Ability to move throughout hospital, move up to 25 pounds, and frequently transport heavy case carts.
• Ability to move and position self to handle inventory, including high/low shelving.

Responsibilities

• Procure and deliver goods and services: Evaluate, procure, receive, store, and deliver goods and services. Initiate requisitions to procure goods and services at the direction of others.
• Organize and maintain hospital inventory.
• Research Products, Prepare Product/ Equipment Specifications, and Contract Management: Obtain and verify information regarding sourcing and acquisition options at the request of others. Review contracts for accurate pricing and apply terms and conditions.
• Inventory Management and Marketing: Receive, properly store and distribute product. Address inventory issues related to the supply chain and suggest models for improvement. Maintain and secure inventory and report issues as needed. Responsible for implementation of marketing strategy or plan.
• Assist with inventory management throughout the hospital. Cycle count, order, restock, and receive products.
• Vendor and Customer Relations: Interact with vendors/suppliers to assure the appropriate goods or services are being procured effectively and efficiently. Interact with internal and external customers, answer questions about orders and shipments. Reconcile discrepancies and address customer concerns.
• Data Management or Data Systems Development: Maintain inventory/equipment database(s). Responsible for the maintenance of inventory data and scanning.
• Fiscal Responsibility: Monitor the budget and assist with managing the budget within defined parameters. Advise management on budgetary needs or discrepancies.
• Leadership/Supervision: May provide functional and/or administrative supervision of staff. May provide training to other employees and hospital end users.

Skills

Supply chain experience

Communication

Multitasking

Education

Bachelor’s degree or equivalent

Tools

Excel

SPM

Tableau

Job description

Serve as a Supply Chain Department liaison for clinics and operating rooms throughout the hospital. Utilize Microsoft Excel, SPM, and Tableau to locate supplies and instruments. Prompt communication with hospital staff regarding emergencies and requests. Ability to move throughout hospital, move up to 25 pounds, and frequently transport heavy case carts. Ability to move and position self to handle inventory, including high/low shelving. Employees will need a valid driver’s license. Other duties as assigned. This position will be scheduled 6:00 AM to 2:30 PM, Monday-Friday. This position is performed fully on campus.

Position Responsibilities:

• Procure and deliver goods and services:Evaluate, procure, receive, store, and deliver goods and services. Initiate requisitions to procure goods and services at the direction of others.
  • Organize and maintain hospital inventory.
• Research Products, Prepare Product/ Equipment Specifications, and Contract Management: Obtain and verify information regarding sourcing and acquisition options at the request of others. Review contracts for accurate pricing and apply terms and conditions.
• Inventory Management and Marketing: Receive, properly store and distribute product. Address inventory issues related to the supply chain and suggest models for improvement. Maintain and secure inventory and report issues as needed. Responsible for implementation of marketing strategy or plan.
  • Assist with inventory management throughout the hospital.
  • Cycle count, order, restock, and receive products.
• Vendor and Customer Relations: Interact with vendors/suppliers to assure the appropriate goods or services are being procured effectively and efficiently. Interact with internal and external customers, answer questions about orders and shipments. Reconcile discrepancies and address customer concerns.
  • Work directly with hospital staff to effectively communicate supply chain requests and/or issues for resolution.
• Data Management or Data Systems Development: Maintain inventory/equipment database(s).
  • Responsible for the maintenance of inventory data and scanning.
• Fiscal Responsibility: Monitor the budget and assist with managing the budget within defined parameters. Advise management on budgetary needs or discrepancies.
• Leadership/Supervision: May provide functional and/or administrative supervision of staff.
  • May provide training to other employees and hospital end users.
  • Respond to emails and meeting requests appropriately and timely.

The Material Services Division at University of Iowa Health Care provides a comprehensive selection of patient care supplies.

Our goals are to:

• Provide reusable and disposable products that are safe for use from an operational and epidemiological basis
• Provide quality products at minimal expense and maximum process efficiencies
• Encourage centralization of material management functions and accessibility that exceed expectations of staff and patients

Our four areas are: Processed Stores, Mail Services, Uniform Shop and Linen Services.

Required Qualifications:

• Bachelor’s degree or an equivalent combination of education and experience
• Related supply chain experience.
• Proficient with Microsoft Excel.
• Prompt communication with hospital staff regarding emergencies and requests.
• Ability to move throughout hospital, move up to 25 pounds, and frequently transport heavy case carts.

Ability to move and position self to handle inventory, including high/low shelving.

Desirable Qualifications:

• Valid driver’s license and ability to meet UI Fleet Safety Standards.
• Utilize PeopleSoft, SPM or Tableau.
• Effectively multi-task, keeping multiple initiatives moving forward simultaneously.
• Knowledge of University policies, procedures, and regulations.
• Knowledge of supply chain management in a hospital setting.

Position and Application details:

In order to be considered for an interview, applicants must upload the following documents and mark them as required to the submission:

• Resume

Job openings are posted for a minimum of 7 calendar days. This job may be removed from posting and filled any time after the minimum posting period has ended.

Successful candidates will be required to self-disclose any conviction history and will be subject to a criminal background check. This position is not eligible for University sponsorship for employment authorization. Please contact [e-mail] with any questions.

Additional Information

• Classification Title: Supply Chain Associate
• Appointment Type: Professional and Scientific
• Schedule: Full-time
• Work Modality Options: On Campus

Compensation

Contact Information

• Contact Name: Samantha Miller
• Contact Email: [e-mail]

Equal opportunity employer

The University of Iowa is an equal opportunity employer. All qualified applicants are encouraged to apply and will receive consideration for employment free from discrimination on the basis of race, creed, color, religion, national origin, age, sex, pregnancy (including childbirth and related conditions), disability, genetic information, status as a U.S. veteran, service in the U.S. military, sexual orientation, or associational preferences.

Persons with disabilities who need assistance or accommodations with the application or interview process may contact University Human Resources/Faculty and Staff Disability Services, [phone] or [e-mail] . For jobs in UI Health care, please contact UI Health care Leave & Disability Administration at 319-356-7543 .

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