Supply Chain Assistant

Staffmark Group; Irvine (CA); On-site; USD 38,000 - 46,000; Full time

Job summary

Staffmark Group is seeking a Supply Chain Assistant in Irvine, CA on-site. The role supports daily import/export, order processing, and customer service. It involves coordination with plants, brokers, carriers, and freight forwarders to ensure on-time orders and shipments.

Strong data handling, Excel skills, and attention to detail are valued. The position is a long-term temporary role with potential to become full-time based on performance.

Qualifications

• Basic to intermediate Excel skills including data entry, sorting, filtering
• Proactive and willing to take initiative when handling tasks
• Strong attention to detail and good organizational skills
• Able to learn new systems, procedures, and logistics processes
• Japanese bilingual skills is a plus

Responsibilities

• Process customer orders, container orders, invoices, and related documents
• Communicate with customers regarding orders, shipments, documentation, and delivery status
• Coordinate with manufacturing plants to confirm order details and follow up on issues
• Work with customs brokers to provide required documents and support import/export procedures
• Track shipments and communicate with carriers and freight forwarders to monitor delivery progress
• Follow up on delays, order issues, or other concerns and coordinate solutions
• Maintain accurate records of orders, shipments, invoices, and other logistics transactions
• Track freight charges and other logistics-related costs
• Assist with inventory tracking and control
• Enter and update information in databases and internal systems
• Assist with basic data analysis and reporting
• Support other administrative and logistics-related tasks as needed
• Perform other duties as assigned

Skills

Excel

Data analysis

Job description

Job Title: Supply Chain Assistant

Location: Irvine, CA (on-site)

Work hour: 8:00 am-5:00 pm

FLSA: Non-Exempt, Temp, Full-Time

An international manufacturing company is seeking a Supply Chain Assistant to support daily import, export, order processing, and customer service activities. This is a long-term temporary position, with the potential to become a full-time position depending on business needs and performance. In this role, you will communicate with customers, manufacturing plants, customs brokers, carriers, and freight forwarders to help ensure orders and shipments are handled smoothly and on time.

The ideal candidate is comfortable working with numbers and data, able to manage multiple tasks, and has good communication and follow-up skills. This role also provides administrative support for inventory, databases, reporting, and other logistics-related activities.

Responsibilities

• Process customer orders, container orders, invoices, and related documents.
• Communicate with customers regarding orders, shipments, documentation, and delivery status.
• Coordinate with manufacturing plants to confirm order details and follow up on any issues.
• Work with customs brokers to provide required documents and support import/export procedures.
• Track shipments and communicate with carriers and freight forwarders to monitor delivery progress.
• Follow up on delays, order issues, or other concerns and help coordinate solutions with the appropriate parties.
• Maintain accurate records of orders, shipments, invoices, and other logistics transactions.
• Track freight charges and other logistics-related costs.
• Assist with inventory tracking and control.
• Enter and update information in databases and internal systems.
• Assist with basic data analysis and reporting.
• Support other administrative and logistics-related tasks as needed.
• Perform other duties as assigned.

Qualifications

• Basic to intermediate Excel skills, including data entry, sorting, filtering, and basic data analysis.
• Related work experience is preferred, but not required.
• Proactive and willing to take initiative when handling tasks and resolving issues.
• Strong attention to detail and good organizational skills.
• Relevant work experience, practical skills, and a willingness to learn are valued.
• Able to learn new systems, procedures, and logistics-related processes.
• Japanese bilingual skills is a plus

The base pay range listed reflects what we reasonably expect to offer for this role. Actual pay may vary based on location, experience, and performance. Depending on the position, benefits may include medical, dental, and vision coverage; retirement and savings plans; paid holidays and time off; supplemental insurance; and additional wellness or incentive programs.

Benefits

• medical, dental, and vision coverage
• retirement and savings plans
• paid holidays and time off
• supplemental insurance
• additional wellness or incentive programs

Staffmark is an equal opportunity employer. Allapplicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status, or any other legally protected status.

Staffmark offers reasonable accommodations for qualified individuals with disabilities.

Staffmark is an E-Verify employer.