Supply Chain Admin Pro - Onsite & Collaborative Impact

VetJobs; Westminster (CO); On-site; USD 42,000 - 67,000; Full time

Job summary

BAE Systems in Westminster, Colorado, seeks an on-site Administrative Assistant to support the Integrated Supply Chain and business units. The role emphasizes calendar management, meetings, and cross‑team coordination.

You will greet vendors, handle confidential information, prepare reports, assist with events, travel arrangements, and onboarding. This is a full-time, on-site position with a focus on reliability and proactive communication.

Qualifications

• High School diploma or equivalent plus 1+ year related experience.
• Each higher-level related degree, i.e., Bachelor’s or Master’s, may substitute for two years of related experience.
• Professional demeanor and work habits.
• Independence and initiative - by working with some degree of independence in terms of scheduling, job duties, and taking initiative when seeing things that need to be done.
• Demonstrated application of judgment within standard operating guidelines.
• Good communication skills by responding to routine and non-routine inquiries.

Responsibilities

• Provide onsite administrative support to our Business Unit supply chain teams.
• Schedule meetings, maintain calendars, and make conference room reservations, all within Outlook and Microsoft Teams.
• Maintain calendars and provide support at meetings for designated team members.
• Greet vendors and customers and coordinate security access for visitors.
• Collaborate and contribute on teams and projects.
• Prepare statistical reports, gather, and interpret data, and maintain databases following department processes.
• Create written documents, communications, and presentation materials for meetings and presentations.
• Coordinate travel, expense reports and catering.
• Assist on projects in various functional areas as assigned.
• Work with sensitive and confidential information and situations, requiring the employee to handle situations appropriately.

Skills

Professional demeanor and work habits

Independence and initiative

Judgment and decision-making

Good communication skills

Education

High School/GED

Tools

MS Suite

Job description

BAE Systems in Westminster, Colorado, seeks an on-site Administrative Assistant to support the Integrated Supply Chain and business units. The role emphasizes calendar management, meetings, and cross‑team coordination.

You will greet vendors, handle confidential information, prepare reports, assist with events, travel arrangements, and onboarding. This is a full-time, on-site position with a focus on reliability and proactive communication.