Supplier Performance Associate

Ultimate Staffing; Camarillo (CA); On-site; USD 51,000 - 55,000; Part time

Job summary

Ultimate Staffing seeks a Supplier Performance Associate for a temporary assignment in Camarillo, CA. The role runs through December 31, 2026, supporting Global Procurement/Quality with migration of the Approved Supplier List from the QMS into the ERP system and ongoing supplier data management.

Responsibilities include mapping vendor records, deactivating inactive vendors, updating SOPs, and building dashboards using advanced Excel (VLOOKUP/XLOOKUP, pivot tables) for management on supplier risk

Qualifications

• High school diploma required; Associate/Bachelor’s preferred in Supply Chain or Quality.
• 3–5 years experience in data entry, administration and supplier management in a regulated industry; QMS/ERP exposure preferred.
• Experience with ERP/QMS platforms is a plus; training provided.

Responsibilities

• Migrate ASL from QMS to ERP and maintain data integrity.
• Map and reconcile vendor records across ERP platforms.
• Clean up inactive vendor records and harmonize vendor numbers.
• Update SOPs related to ASL and vendor lifecycle processes.
• Coordinate with engineering, quality, procurement on supplier risk classifications.
• Assist with supplier requalification by collecting required forms and questionnaires.
• Maintain project tracking logs and monitor outstanding actions.
• Use advanced Excel (VLOOKUP/XLOOKUP, pivot tables) to analyze large datasets; create dashboards for management.

Skills

Strong organizational skills

Attention to detail

Communication skills

Time management

Team collaboration

Education

High school diploma

Associate/Bachelor’s in Supply Chain or Quality

Tools

Microsoft Excel

ERP system

QMS

Job description

Supplier Performance Associate

Needed in Camarillo

Please note that this is a temporary assignment only, expected to run through December 31, 2026.

Industry: Medical Device MFG

Pay Rate: $37-$40 per hour.

The role will support companies' Global Procurement/Quality organization with the migration and ongoing management of the Approved Supplier List (ASL) from our QMS into the ERP system, as well as supplier data management and follow-up.

Key Requirements & Responsibilities

• Support and coordinate the migration of the ASL from the QMS to the ERP.
• Map and reconcile vendor records across ERP platforms to ensure accuracy and establish one source of truth.
• Assist with vendor record cleanup, including inactive vendor deactivation and vendor-number harmonization.
• Support updates to SOPs related to the ASL and vendor lifecycle process.
• Coordinate with Engineering, Quality, Procurement, and other departments on supplier risk assessments and classifications.
• Assist with supplier requalification by collecting required forms, certifications, and questionnaires.
• Maintain project tracking logs and monitor outstanding supplier actions.
• Utilize advanced Microsoft Excel, including VLOOKUP/XLOOKUP and pivot tables, to clean, reconcile, and analyze large datasets.
• Create dashboards and summary reports for management.

Essential Functions

ASL Migration

• Manage, execute, and/or coordinate activities supporting the migration of the ASL from the QMS to ERP.
• Map and reconcile vendor records in site ERP platforms against the ASL in the SaniSure QMS to ensure accuracy and one source of truth for the ASL.
• Support ERP vendor record cleanup, including deactivation of inactive vendor records and harmonization of vendor numbers across SaniSure sites.
• Support revisions to SOP(s) governing the ASL and Vendor Lifecycle process, including supplier onboarding and purchasing control processes.
• Coordinates across internal departments (engineering, quality, procurement, etc.) to perform risk assessment on suppliers to determine supplier classification.
• Support with requalification of existing suppliers, including collecting the required forms, certification and questionnaires, as required.

Data Management & Reporting

• Maintain a master tracking log of project activities and pending actions.
• Utilize advanced Microsoft Excel skills to clean, filter, and organize large datasets exported from survey tools.
• Perform VLOOKUPs/XLOOKUPs to match supplier data across multiple spreadsheets.
• Build pivot tables to analyze response trends and identify suppliers who require additional escalation.
• Create visual dashboards and summary reports for management to track completion progress.
• Manage follow-up with 50+ suppliers simultaneously, maintaining accurate status tracking.
• Perform other duties as assigned.

Education

High school diploma required; Associate's or Bachelor's degree preferred (Supply Chain, Business, Quality Management). Minimum of 3-5 years' experience in data entry, administration, and supplier management in a regulated industry. Prior exposure to a Quality Management System (QMS) and/or ERP system preferred but not required - training will be provided.

Required Experience & Competencies

Systems & Data: Comfort learning and working across multiple business systems (QMS and ERP) is essential. Experience with ERP/QMS platforms is a plus.

• Communication & Persistence: Proven ability to "hunt" for information. Experience in collections, account management, or vendor relations where persistent follow-up was required is highly preferred.
• Professional Presence: Strong meeting etiquette and written communication skills. Ability to be assertive yet collaborative with external business partners.
• Organization: Ability to juggle follow-ups with 50+ suppliers simultaneously without losing track of statuses, and to manage a multi-step, multi-system reconciliation project (ASL/ERP).
• Possesses sense of urgency; identifies challenges and problems and takes the initiative to identify solutions.
• Demonstrates effective communication, verbally and in writing, and demonstrates good interpersonal skills interdepartmentally and with external vendors and contractors.
• Must be able to lead and work effectively and efficiently in a team environment.
• Strong organizational skills and attention to detail.

Strong organizational skills and attention to detail.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.