Supplier Management Specialist

Randstad USA; Malvern (Chester County); On-site; USD 65,000 - 90,000; Full time

Job summary

Vanguard's Enterprise Supply Management (ESM) Accounts Payable team seeks a Supplier Management Analyst to help manage supplier onboarding and maintenance, ensuring accurate vendor records in Oracle and timely responses to internal and external requests.

The role emphasizes compliance, including OFAC screening and tax validation, while supporting stakeholders within defined service levels. A Bachelor's degree is preferred, with 3–5 years in related roles.

Qualifications

• Experience in supplier onboarding and maintenance and vendor data accuracy.
• Comfort with tax and regulatory checks (W-8/W-9, 1099/VAT).
• Strong attention to detail and data integrity required.

Responsibilities

• Supplier Data Management: create and update domestic and international records in Oracle with high accuracy.
• Compliance & Validation: collect and validate tax, banking, and business docs; perform OFAC, TIN matching, 1099/VAT checks.
• Stakeholder Support & SLAs: respond to supplier inquiries and meet strict SLA timelines.
• Continuous Improvement: suggest process improvements to enhance data integrity and efficiency.

Skills

3-5 years experience

Accounts payable

Oracle ERP

ServiceNow

Attention to detail

Problem solving

Multitasking

Education

Bachelor's degree preferred

Tools

Oracle ERP

ServiceNow

Job description

Join Vanguard's Enterprise Supply Management (ESM) Accounts Payable team as a Supplier Management Analyst. In this role, you will analyze supplier onboarding and maintenance documentation, establish and update vendor records in Oracle, verify compliance, and process incoming requests from internal and external stakeholders within defined service levels.

Key Responsibilities:

• Supplier Data Management: Review, interpret, and process incoming requests from shared mailboxes to create and update domestic and international supplier records in Oracle with high accuracy.
• Compliance & Validation: Collect and validate supplier tax, banking, and business documentation. Perform regulatory compliance checks including OFAC screening, IRS TIN matching, 1099, and VAT reporting requirements.
• Stakeholder Support & SLAs: Address and troubleshoot supplier and business-partner inquiries, ensuring all requests meet strict quality metrics and SLA timelines.
• Continuous Improvement: Identify and recommend process enhancements to improve data integrity, turnaround time, and operational efficiency.

Qualifications & Skills:

• Experience: 3–5 years of relevant experience in supplier management, accounts payable, vendor onboarding, or operational data analysis.
• Systems: Hands-on experience working in Oracle (ERP) is required; experience with ServiceNow is a plus.
• Accounting/Tax Acumen: An accounting or finance background is strongly preferred due to required tax logic (e.g., W-8/W-9 validation, TIN matching, 1099/VAT compliance).
• Core Competencies: Exceptional attention to detail, strong problem-solving and decision-making skills, and the ability to multitask in a fast-paced, collaborative team environment.
• Education: Bachelor's degree preferred, but equivalent hands-on practical experience will be strongly considered