Supervisory Medical Administration Specialist

Veterans Health Administration; St. Louis (MO); On-site; USD 63,000 - 100,000; Full time

Job summary

The Veterans Health Administration, Department of Veterans Affairs, seeks a Supervisory Medical Administration Specialist to oversee HAS administrative processes and supervise staff. The role focuses on coordinating inpatient admissions/discharges, scheduling, and performance reporting.

The position requires data-driven analysis to identify operational gaps and implement service-wide improvements, with full-time work Monday-Friday in St. Louis, MO.

Qualifications

• A transcript must be submitted with your application.
• Only education or degrees recognized by the U.S. Department of Education may be used to qualify.
• If using foreign education, a Certificate of Foreign Equivalency must be submitted.

Responsibilities

• Directs, controls, and coordinates inpatient admissions/discharges and outpatient/inpatient check-in/out, scheduling, and wait times.
• Reports status and efficiency of HAS sections; analyzes workflow to develop procedures.
• Identifies operational gaps and coordinates data-driven service-level solutions with broad impact.
• Plans work, sets priorities, and oversees attendance and leave.
• Coordinates data collection and analyzes to determine optimal performance.

Education

Transcript submission & education recognition

Job description

Supervisory Medical Administration Specialist

• Department: Department of Veterans Affairs

The Supervisory Medical Administration Specialist for the Health Administration Service (HAS) coordinates, develops, evaluates, and improves HAS administrative processes by overseeing the work of subordinate staff.

Key Responsibilities

Directs, controls, and coordinates activities related to inpatient admissions and discharges, outpatient and inpatient appointment check-in/out, scheduling, wait times, and other functions. Reports the status and efficiency of various sections within HAS. Analyzes administrative workflow and problems to establish and develop operational procedures to ensure proper functioning of operational components within HAS.

Identifies operational gaps, develops data-driven recommendations, and coordinates implementation of service-level solutions with broad impact across clinical and administrative functions. Uses system reports to identify areas of inaccuracy or fiscal vulnerability. Plans work to be accomplished, establishes priorities, and develops schedules. Oversees attendance and administers leave.

Coordinates ongoing data collection and performs analysis to determine optimal organizational performance. Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level. Work Schedule: Full-Time, Monday-Friday, 0730-1600 Virtual: This is not a virtual position.

Position Description/PD#: Supervisory Medical Administration Specialist/PD10588A Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Approved Permanent Change of Station (PCS): Not Authorized

Requirements & Education

A transcript must be submitted with your application if you are basing all or part of your qualifications on education. Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/.

If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.

Which agency is hiring for this position?

This position is with Veterans Health Administration, Department of Veterans Affairs.

What is the salary for this position?

The posted pay range is $63288 – $99550/yr.

What is the application deadline?

Applications close on 2026-10-13.

Who is eligible to apply?

This position is open under the 'Fed Internal Search' hiring path.