Medical Administration Specialist

Veterans Health Administration; St. Louis (MO); On-site; USD 63,000 - 82,000; Full time

Job summary

Veterans Health Administration in St. Louis, MO seeks a Medical Administration Specialist to provide full medical administrative support to clinical and administrative staff, and to maintain continuity of functions during non-regular hours.

The role involves interpreting VA rules on benefits, coordinating legal and administrative issues, guiding staff on patient activity, and handling urgent transport for Veterans, with a fixed full-time float schedule.

Qualifications

• Experience with federal or VA administrative processes preferred.
• Attention to detail and ability to interpret complex regulations.
• Ability to provide after-hours support and coordination for patient care.

Responsibilities

• Interprets VA rules and regulations on benefits for hospital admission, community care, and patient transfer.
• Coordinates resolution of medical legal problems concerning the medical center.
• Advises clinical staff on administrative actions regarding patient activity.
• Oversees determination of applicants' eligibility.
• Manages urgent transportation needs for Veterans, including flights for transplant candidates.
• Records operative permits and assists physicians in administrative matters.
• Monitors fire and security systems, alarms, and related codes.
• Provides after-hours patient advocate support to Veterans and their family members.

Skills

Administrative procedures

Regulatory compliance

Customer service

Job description

• Department: Department of Veterans Affairs

The Medical Administration Specialist for the Health Administration Service represents management on all administrative matters, maintains continuity of functions, and provides full medical administrative support to clinical and administrative medical center staff during other than noramal business hours.

Key Responsibilities

Interprets VA rules and regulations relating to determining legal entitlements and benefits pertaining to hospital admission, community care, and patient transfer. Coordinates the resolution of medical legal problems concerning the medical center. Processes administrative issues surrounding beneficiary death, suicides, assaults, homicides, facility or community disasters, etc. Directs and advises clinical staff on appropriate administrative actions regarding patient activity.

Receives and responds to non-routine patient condition inquiries. Oversees determination of applicants' eligibility. Determines extent of release of medical or social data from patients' records. Facilitates urgent transportation for Veterans as needed to include flights for VA organ transplant candidates being sent out of state. Records operative permits, when appropriate, and assists physician in administrative matters.

Monitors fire system, refrigerator temperature alarms, fire alarms, intrusion alarms, and codes. Conducts analytical studies on operational processes, issue topics, or related special projects as assigned. Receives phone calls and provides patient advocate support to Veterans and their family members after hours. Work Schedule: Full-Time Float Position Tour of Duty and Off-Days vary Virtual: This is not a virtual position.

Position Description/PD#: Medical Administration Specialist/PD99385S Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Approved Permanent Change of Station (PCS): Not Authorized

Requirements & Education

A transcript must be submitted with your application if you are basing all or part of your qualifications on education. Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/.

If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.

Which agency is hiring for this position?

This position is with Veterans Health Administration, Department of Veterans Affairs.

What is the salary for this position?

The posted pay range is $63288 – $82279/yr.

What is the application deadline?

Applications close on 2026-10-16.

Who is eligible to apply?

This position is open under the 'Fed Transition' hiring path.