Supervisory Administrative Officer.

National Cemetery Administration; Bridgeville (Allegheny County); On-site; USD 65,000 - 95,000; Full time

Job summary

National Cemetery Administration is seeking an Administrative Officer to join the cemetery management team, providing comprehensive administrative and operational support for programs and services. The role includes advising on budget, procurement, HR, and records management, and coordinating activities to ensure efficient and compliant operations.

Responsibilities cover budget analysis, financial reporting, procurement coordination, policy interpretation, and workforce management.

Qualifications

• Specialized experience includes administering or coordinating administrative management programs and services.
• Experience preparing management reports, briefings, and correspondence in support of organizational operations.
• Knowledge of federal laws, regulations, and guidance relevant to administrative operations.

Responsibilities

• Oversee administrative operations, ensuring compliance with agency policies and procedures.
• Advise management on budget, procurement, HR, and office operations.
• Develop, monitor, and analyze budgets; track expenditures and obligations; prepare financial reports.

Skills

Typing 40 wpm

REAL ID license

Education

Ph.D. or equivalent doctoral degree

3 full academic years of graduate education

Job description

Duties

The Administrative Officer serves as a key member of the cemetery management team and provides administrative and operational support for the effective management of cemetery programs and services.

Major Duties Include, But Are Not Limited To

• Provides oversight and coordination of administrative operations, ensuring compliance with agency policies, regulations, and established procedures.
• Serves as the principal advisor to management on a wide range of administrative matters, including budget, procurement, human resources, property management, records management, and office operations.
• Develops, monitors, analyzes, and executes budget and financial management activities; tracks expenditures and obligations; prepares budget estimates and financial reports; and recommends adjustments to ensure effective utilization of resources.
• Coordinates procurement and contracting activities by preparing purchase requests, statements of work, and other required documentation; monitors procurement actions and ensures compliance with applicable acquisition regulations and policies.
• Conducts studies and analyses of administrative programs, work processes, and organizational operations; identifies areas for improvement; and develops recommendations to enhance efficiency, effectiveness, and customer service.
• Researches, interprets, and applies Federal laws, regulations, policies, and guidance to resolve administrative issues, advise management officials, and support program operations.
• Administers or oversees human resources-related functions, including workforce planning, recruitment actions, position management, onboarding activities, performance management processes, training coordination, and personnel record maintenance.
• Collects, analyzes, and evaluates operational, financial, and workload data; prepares reports, briefings, correspondence, and presentations; and provides recommendations to management officials to support decision making.
• Utilizes automated systems, databases, and software applications to manage information, maintain records, generate reports, and support cemetery operations.
• Coordinates administrative support activities involving supplies, equipment, property accountability, records management, and other management support services necessary to accomplish organizational objectives.
• Provides guidance and assistance to employees regarding administrative policies, procedures, and operational requirements and serves as a liaison with internal and external stakeholders on administrative matters.

Preferred Experience

Supervisory Experience, Budgetary and Contract Experience, BOSS Experience

Work schedule

Required to work Monday through Friday, 8:00 am to 4:30 pm. May include occasional weekends.

Compressed/Flexible Schedule

Not Available

Telework

Not Available

Position Description Title/PD#

Supervisory Administrative Officer/PD1655585

The full performance level of this position is GS - 11. At the level GS-09, you will perform similar duties but under closer supervision.

Relocation Expenses

Not Authorized

Relocation/Recruitment Incentives

Not Authorized

Financial Disclosure Report

Required

Requirements

Conditions of employment

• Subject to a background/security investigation.
• Designated and/or random drug testing may be required.
• Selective Service Registration is required for males born after 12/31/1959.
• You may be required to serve a probationary period.
• You must be a U.S. citizen to apply for this job.
• Selected applicants will be required to complete an online onboarding process.

Qualifications

To qualify for this position, applicants must meet all specialized experience and time in grade requirements within 45 days of the closing date of this announcement, 11/16/2026.

Time-In-Grade Requirement

Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements within 45 days of the closing date of this announcement. For a GS-09 position you must have served 52 weeks at the GS-07. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If your most recent non-award SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one year time-in-grade, as required by the announcement. In this instance, you must provide an additional non-award SF-50 that clearly demonstrates one year time-in-grade.

OR, GS-11 Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements within 45 days of the closing date of this announcement. For a GS-11 position you must have served 52 weeks at the GS-09. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If your most recent non-award SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one year time-in-grade, as required by the announcement. In this instance, you must provide an additional non-award SF-50 that clearly demonstrates one year time-in-grade.

Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.

• Must have the ability to type at least 40 words per minute.
• Must possess and maintain a REAL ID compliant valid state driver's license.

You may qualify based on your experience, as described below:

To qualify at the GS 09 Level

• Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-09 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: administering or coordinating administrative management programs and services; conducting analyses and evaluations of administrative operations, policies, procedures, and organizational processes; developing recommendations to improve administrative effectiveness and operational efficiency; administering, monitoring, and executing budgets and tracking expenditures and obligations; coordinating procurement and contracting actions; researching, interpreting, and applying laws, regulations, policies, and guidance to resolve administrative issues and provide management advisory services; collecting and analyzing operational, workforce, and financial data and preparing management reports; and preparing correspondence, briefings, presentations, and other documents in support of organizational operations and decision-making.OR,

To qualify at the GS 11 Level

• Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-11 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: administering or coordinating administrative management programs and services; conducting analyses and evaluations of administrative operations, policies, procedures, and organizational processes; developing recommendations to improve administrative effectiveness and operational efficiency; administering, monitoring, and executing budgets and tracking expenditures and obligations; coordinating procurement and contracting actions; researching, interpreting, and applying laws, regulations, policies, and guidance to resolve administrative issues and provide management advisory services; collecting and analyzing operational, workforce, and financial data and preparing management reports; and preparing correspondence, briefings, presentations, and other documents in support of organizational operations and decision-making.

OR

• Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have a Ph.D. or equivalent doctoral degree or three full academic years of progressively higher level graduate education leading to such a degree in one or LL.M. if related. Note: coursework must have equipped you with the knowledge, skills, and abilities necessary to do the work of the Administrative Officer position.

OR

• Combination: Applicants may also combine education and experience to qualify at this level. You must