Supervisor, Trauma Registry

Regional One Health; Memphis (TN); On-site; USD 70,000 - 110,000; Full time

Job summary

Regional One Health in Memphis, TN seeks a Trauma Registry Supervisor to lead the Trauma Registry Analyst team, overseeing data collection, abstraction, coding (ICD-10, AIS), and reporting for trauma cases.

You will ensure data quality, HIPAA compliance, audits, and timely submissions to NTDB/TQIP; coordinate with hospital departments and external registries; direct workflow and staff performance; and drive IT enhancements for registry systems.

Qualifications

• Experience leading a trauma registry or similar data-collection team.
• Proficiency with ICD-10 and AIS coding standards.
• Knowledge of HIPAA and data privacy regulations.
• Experience with registry audits and data quality controls.
• Ability to coordinate with hospital departments and external registries.

Responsibilities

• Directs registry data collection and entry from multiple sources.
• Conducts IRR audits to ensure accurate abstracting and coding.
• Maintains data integrity, backups, and system updates.
• Protects patient confidentiality per HIPAA and policies.
• Ensures compliance with state and national registry standards.
• Oversees daily workflow and staff performance reviews.
• Plans IT improvements for registry systems and automation.
• Collaborates with clinical staff, HIM, EMS, and facilities.
• Coordinates registry activity during designation/verification visits.
• Acts as a regional resource for trauma data and state projects.
• Maintains CEUs for ACS/state requirements for staff.

Skills

Leadership

Data analysis

ICD-10 coding

AIS coding

HIPAA compliance

Regulatory reporting

Education

Bachelor's degree in Health Information Management or related field

Tools

Trauma registry software

Data validation tools

Job description

A Brief Overview

This role leads the Trauma Registry Analyst team and oversees the accurate collection, abstraction, coding, analysis, and reporting of clinical data for all trauma records that meet inclusion criteria. The supervisor ensures records are coded accurately using ICD-10 and AIS standards and that required data are organized, validated, and submitted to authorized end users and third-party registries. This role supports the Level I Trauma Center's designations in Tennessee, Mississippi, and Arkansas; American College of Surgeons verification; and participation in the National Trauma Data Bank (NTDB) and Trauma Quality Improvement Program (TQIP) by ensuring timely submissions during each call-for-data period. The supervisor models behavior consistent with Regional One Health's vision statement.

What you will do

• Participates, in conjunction with the Trauma Registry Analyst, in directing and performing all functions related to maintaining the trauma registry database, including the identification of trauma patients, collection of data from multiple electronic sources and medical records, and accurate data entry.
• Reviews medical records and charts as part of Inter Rater Reliability (IRR) audits to accurately abstract and record registry data, ensuring compliance with established registry standards and guidelines.
• Maintains accuracy of the trauma database through validation, hardware and software maintenance and upgrades, data dictionary changes and regular backups.
• Protects and maintains confidentiality of patient data maintained within the registry. Release registry information only to authorized persons, in accordance with departmental policies, HIPAA/ compliance policies and procedures.
• Ensures trauma registry analysts meet all data collection and submission requirements in accordance with State and National Trauma Databank standards and reporting guidelines.
• Directs daily workflow processes while continually assessing workflow procedures for maximum efficiency.
• Leads the strategic planning and implementation of new or revised information technology, including import functions, interfacing tools, application systems, and automation for the trauma database.
• Supervises the day to day activities of assigned Trauma Registry staff to include participation in performance reviews in collaboration with the Trauma Program Manager.
• Confers and work collaboratively with medical/hospital staff, HIM department, EMS services, referring facilities and other external data sources in compliance with iRESPECT standards and promoting patient/customer satisfaction to implement registry activities.
• Coordinates all trauma registry database related responsibilities during a trauma center designation/verification visit. Includes participation in PRQ preparation, chart selection, and chart preparation.
• Functions as a regional, state and national resource in the management of a trauma database and also participates in collaborative State projects. Maintains personally required CEUs for certifications annually as required by ACS and or states. Maintains records of required CEUs of the Trauma Registry staff as required by ACS and or states.
• Supervises adherence to hospital policies and procedures and standards through observation, medical record review, staff feedbacks and other appropriate sources.