Supervisor, Trauma Registry (6671)

Paycom; Memphis (TN); On-site; USD 65,000 - 95,000; Full time

Job summary

Regional One Health is seeking a Trauma Registry Analyst Supervisor to lead data collection, coding, and reporting for trauma records, ensuring accuracy and timely submissions. You will oversee IRR audits, safeguard patient information, and coordinate with internal teams and external registries.

The role requires a health information management degree, multiple trauma registry certifications, and 3+ years of trauma data experience, with strong leadership and project-management skills.

Qualifications

• Bachelor's degree in Health Information Management or related field.
• Completed an 8-hour Trauma Registry course.
• Current AIS course per AAAM standards.
• Current ICD-10 course or refresher within 5 years.
• CSTR certification within 1 year.
• CAISS certification within 18 months.
• RHIT preferred; experience in trauma data coding/abstraction.

Responsibilities

• Direct trauma registry data collection, abstraction and coding.
• Perform IRR audits and ensure registry data accuracy.
• Maintain registry database with backups and data dictionary updates.
• Protect patient confidentiality per HIPAA policies.
• Ensure timely submissions to registries per standards.
• Lead workflow improvements and IT enhancements for the registry.
• Supervise Trauma Registry staff and participate in reviews.
• Coordinate with hospital staff and external data sources for registry activities.
• Prepare materials for designation visits and state/national projects.

Skills

Trauma data experience

IRR audits

Data entry & validation

Leadership & supervision

HIPAA compliance

Stakeholder collaboration

Education

Bachelor level in Health Information Management

8-hour Trauma Registry course

AAAM AIS course

ICD-10 course / refresher

CSTR - Certified Specialist Trauma Registry

CAISS – AAAM AIS Specialist

RHIT - Registered Health Information Technician (preferred)

Tools

ImageTrend

DI Report Writer

Job description

Job Details:

Job Location: Trauma Admin - Memphis, TN 38103, Position Type: Full Time, Education Level: 4 Year Degree, Travel Percentage: None, Job Shift: Day, A Brief Overview

Role Overview

This role leads the Trauma Registry Analyst team and oversees the accurate collection, abstraction, coding, analysis, and reporting of clinical data for all trauma records that meet inclusion criteria. The supervisor ensures records are coded accurately using ICD-10 and AIS standards and that required data are organized, validated, and submitted to authorized end users and third-party registries. This role supports the Level I Trauma Center's designations in Tennessee, Mississippi, and Arkansas; American College of Surgeons verification; and participation in the National Trauma Data Bank (NTDB) and Trauma Quality Improvement Program (TQIP) by ensuring timely submissions during each call-for-data period. The supervisor models behavior consistent with Regional One Health's vision statement.

What you will do

• Participates, in conjunction with the Trauma Registry Analyst, in directing and performing all functions related to maintaining the trauma registry database, including the identification of trauma patients, collection of data from multiple electronic sources and medical records, and accurate data entry.
• Reviews medical records and charts as part of Inter Rater Reliability (IRR) audits to accurately abstract and record registry data, ensuring compliance with established registry standards and guidelines.
• Maintains accuracy of the trauma database through validation, hardware and software maintenance and upgrades, data dictionary changes and regular backups.
• Protects and maintains confidentiality of patient data maintained within the registry. Release registry information only to authorized persons, in accordance with departmental policies, HIPAA/ compliance policies and procedures.
• Ensures trauma registry analysts meet all data collection and submission requirements in accordance with State and National Trauma Databank standards and reporting guidelines.
• Directs daily workflow processes while continually assessing workflow procedures for maximum efficiency.
• Leads the strategic planning and implementation of new or revised information technology, including import functions, interfacing tools, application systems, and automation for the trauma database.
• Supervises the day to day activities of assigned Trauma Registry staff to include participation in performance reviews in collaboration with the Trauma Program Manager.
• Confers and work collaboratively with medical/hospital staff, HIM department, EMS services, referring facilities and other external data sources in compliance with iRESPECT standards and promoting patient/customer satisfaction to implement registry activities.
• Coordinates all trauma registry database related responsibilities during a trauma center designation/verification visit. Includes participation in PRQ preparation, chart selection, and chart preparation.
• Functions as a regional, state and national resource in the management of a trauma database and also participates in collaborative State projects. Maintains personally required CEUs for certifications annually as required by ACS and or states. Maintains records of required CEUs of the Trauma Registry staff as required by ACS and or states.
• Supervises adherence to hospital policies and procedures and standards through observation, medical record review, staff feedbacks and other appropriate sources.

Qualifications

• Undergraduate degree in Health Information Management; Computer Science (with healthcare experience), Nursing, or related field Required and
• Completed an approved 8 hour Trauma Registry course Required and
• Current in most recent version of AAAM’s AIS course Required and
• Current ICD-10 course or refresher within 5 years Required
• CSTR - Certified Specialist Trauma Registry ATS within 1 Year Required and
• CAISS – Certified Abbreviated Injury Scale Specialist (AAAM) within 18 Months within 1-1/2 Yrs Required
• RHIT - Registered Health Information Technician Upon Hire Preferred
• Minimum 3 years experience in trauma date base coding/abstraction i.e. DI's, V7 Collector or, ImageTrend Required
• Previous research experience Preferred
• Reporting writing experience with DI Report Writer, or ImageTrend Preferred

and

Physical Demands

• Standing - Occasionally
• Walking - Occasionally
• Sitting - Constantly
• Lifting - Rarely
• Carrying - Rarely
• Pushing - Rarely
• Pulling - Rarely
• Climbing - Rarely
• Balancing - Rarely
• Stooping - Rarely
• Kneeling - Rarely
• Crouching - Rarely
• Crawling - Rarely
• Reaching - Rarely
• Handling - Occasionally
• Grasping - Occasionally
• Feeling - Rarely
• Talking - Constantly
• Hearing - Constantly
• Repetitive Motions - Frequently
• Eye/Hand/Foot Coordination - Frequently