Supervisor Registration Admitting

HonorHealth Deer Valley Medical Center; Scottsdale (AZ); On-site; USD 65,000 - 85,000; Full time

Job summary

HonorHealth Deer Valley Medical Center is seeking a Supervisor – Registration Admitting to oversee daily operations within the HOPD Registration department across Shea Medical Office Building and affiliated outpatient clinics in the Scottsdale area. The role emphasizes staff supervision, workflow optimization, and adherence to billing and regulatory guidelines.

The ideal candidate has experience in patient access, front-office functions, and a proven supervisory track record in healthcare

Responsibilities

• Supervises and monitors daily staff performance, staffing levels, and maintains accurate records.
• Assists in hiring, training, evaluating and personnel development, including corrective action when necessary.
• Completes all daily, weekly and monthly reports and manages work queues, ensuring timely rollout of new processes and periodic quality reviews.
• Ensures high level of customer service with internal and external customers; coordinates with physician offices and referral coordinators.
• Plans, schedules, and implements training; mentors staff on an individual basis.
• Acts as a financial steward, collaborating with Patient Financial Services on billing questions and understanding admission/registration regulations.
• Stays updated on HIPAA, federal/state regulations and hospital policy for admissions and registration procedures.

Job description

Primary City/State:
Shea Medical Office Building - 10460 N 92nd St Scottsdale, AZ 85258
Category:
Clinical Operations
Shift:
Day
Department:
HOPD Registration
This role will support the Shea area outpatient oncology clinics as well as Tatum and Desert Ridge Outpatient therapy.

Great care starts with great people. (Like you.)

At HonorHealth, you’ll find something special. From humble beginnings in 1927 to one of Arizona’s largest nonprofit healthcare systems, our culture is built on warmth and neighborly kindness. Behind every smile is a highly skilled professional with deep expertise and an unwavering dedication to what matters most — caring for the health and well-being of people and communities across the greater Phoenix area.

Responsibilities:

JOB SUMMARY

The Supervisor – Registration Admitting is responsible for the supervision of the daily operations specific to their department (s). The supervisor oversees and directs work team's production and performance to ensure proper utilization and effectiveness of assigned staff. They are responsible for defining and delegating team member responsibilities to the appropriate staff in order to ensure a smooth, accurate workflow. This position ensures appropriate daily staffing levels for all positions, may maintain and monitor staff timekeeping, job performance in terms of accuracy and quality. This position will ensure staff compliance with department and network policies and procedures. May establish and conduct employee training in collaboration with the business need of the department and support leadership in daily operations.

ESSENTIAL FUNCTIONS

• Supervises and monitors daily staff performance, staffing levels, and maintains accurate records. Assist in hiring, training, evaluating and personnel development, including corrective action when necessary. Assist in department processes and improvements. May lead huddles and or staff meetings to ensure an open line of communication with staff and leadership.
• Completes all daily, weekly and monthly reports and assigned work queues as required. Ensures new processes are rolled out timely and performs periodic quality reviews to ensure compliance (analyzes, tracks and audits production).
• Ensures that the highest level of customer service is extended with internal and external customers. Works collaboratively with other departments. Fosters communication with physician’s office and hospital referral coordinators. Visit provider offices and hospitals as needed to facilitate scheduling accuracy.
• May plan, schedule, and implement training and education of employees to achieve performance standards and expectations. Mentors and develops staff on an individual basis.
• May act as a financial steward and works with Patient Financial Services to ensure adequate knowledge for interpretation of patient billing questions. Maintains knowledge of current federal regulations regarding admission and registration procedures and ensures adherence to those guidelines. Informs staff of point of services collection goals monthly; monitors to ensure that collections goals are met; reviews collection results and missed opportunities with staff in their monthly one on ones. Balances and documents point of service collections as required.
• Stays current with knowledge for HIPAA, Federal regulations, state regulations and hospital policy regarding admission and registration procedures and reimbursement criteria. May attend departmental meetings and payer in-services in order to enhance communications within departments.
• Performs other duties as assigned.

EDUCATION

• Associates Business College certification or equivalent experience in Patient Access Required
• Bachelors Preferred

EXPERIENCE

• 2 years customer service experience or front office experience in medical practice/medical billing/registration/financial setting, including one (1) year in a supervisory or leadership role Required
• 4 years financial operations/healthcare related supervisor experience/healthcare patient financial services. Preferred

LICENSE AND CERTIFICATIONS

• Business College Certification Preferred

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