Asst Dir, Clinical Admin

University of Rochester Medicine; City of Rochester (NY); On-site; USD 87,000 - 130,000; Full time

Job summary

University of Rochester Medicine in Rochester, NY is seeking a senior operations leader for the Pediatric Nephrology division to oversee budgets, staffing, and strategic operations.

The role emphasizes financial stewardship, salary planning, and coordination across hospital programs, ensuring efficient service delivery and strong patient care.

Qualifications

• Bachelor's degree and 5 years of relevant experience required.
• Or equivalent combination of education and experience.

Responsibilities

• Oversees clinic operations and budgets, aligning resources with program goals.
• Manages division staff, recruitment, coaching, and performance appraisals.
• Develops strategic plans, budgeting, and expenditure control for the department.
• Represents the division to internal and external stakeholders.

Education

Bachelor's degree

Job description

Job Location (Full Address)

601 Elmwood Ave, Rochester, New York, United States of America, 14642

Opening

Worker Subtype: Regular

Time Type

Full time

Scheduled Weekly Hours

40

Department

910101 Pediatric Nephrology

Work Shift

UR - Day (United States of America)

Range

UR URG 114

Compensation Range

$86,900.00 - $130,300.00

The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job's compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations.

Responsibilities

Performs operational/business duties in support of a clinical area/department which may include Clinic Workflow, Clinical Quality Outcomes, Patient Relations/Satisfaction, Clinic specific budget and coordination, may include oversight of associate staff. Provides support services for the medical facility or clinic. Uses existing procedures to solve routine or standard problems. Develops the business management practices, planning mechanisms, control systems, and organization necessary for the management of one moderately-sized or two smaller clinical departments. Develops a business-planning mechanism that maps revenues to resources and that leads to realistic action plans. Organizes and analyzes the information necessary for a clear understanding of the department's clinical operations. Enhances the control systems for expenditures. Strengthens the billing and collecting systems for professional fees. Manages the commitment-accounting system. Typically responsible for operating budgets of $10 M - $30 M. Develops a management-reporting system to keep the chairperson informed of the department's activities. Manages employees through subordinate supervisors or lead workers. Maintains staff by recruiting, selecting, orienting, and training employees and developing growth opportunities. Accomplishes staff job results by coaching, counseling, and disciplining employees. Plans, monitors, and appraises job results. Conducts training.

Essential Functions

• Oversees divisional activities to ensure efficient and effective operations. Ensures completion of various surveys and reports. Oversees quality assurance for the clinical and hospital programs in conjunction with appropriate leaders. Maintains responsibility for purchases, approvals of major equipment, services, space and materials. Serves in a facilitative role in the development phase of any new or revised activity. Participates in the evaluation of the performance of the division. Seeks opportunities to improve operations.
• Develops and monitors salary, operating, and capital budgets. Interacts with faculty regarding utilization of grants, contracts, clinical and gift/endowment funds. Ensures fiscal control, utilizing policies and recommendations of University Audit. Supervises account and purchasing functions, including reconciliation with University reports, problem resolution, and analyzing revenue and expense trends and variances. Evaluates and analyzes budget information for appropriateness, exemptions, trends, and accuracy. Manages fiscal aspects of the clinical practice(s), including fee setting, income and expense reports, and implementation of the faculty compensation plan. Promotes accurate billing for all services and timely capture of charges. Evaluates practice plan management information for trends and identify opportunities for revenue enhancement.
• Works with other managers to identify and evaluate all new, non‑technical staff for the division(s). Responsible for the management of division staff, directly or indirectly. Establishes internal policies and procedures. Ensures compliance with University policies and procedures. Advises faculty and staff on all aspects of personnel administration, including supervision, performance evaluation, compensation, progressive discipline, termination, sick leave and vacation, disability, and employee benefits, etc. Prepares salary recommendations, distribution change forms, and all other personnel action forms. Monitors staff and faculty compensation levels to ensure equity. Evaluates changes in staff job responsibilities and develops requests for new positions and job reclassifications. Leads employee engagement initiatives within the division(s).
• Informs and advises on the administrative and fiscal activities in terms of strategic planning and problem resolution. Represents the division(s), as appropriate, in interactions within the department, Strong Memorial Hospital, the Medical Center, and the community.
• Represents the division to internal and external organizations involved in research, education, and patient care. Serves as a resource in working with other departments of the University and Medical Center. Serve on department and institutional committees as needed.
• Other duties as assigned.

Minimum Education & Experience

• Bachelor's degree and 5 years of relevant experience required
• Or equivalent combination of education and experience

The University of Rochester is committed to fostering, cultivating, and preserving an inclusive and welcoming culture to advance the University’s Mission to Learn, Discover, Heal, Create – and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion, creed, sex, sexual orientation, citizenship status, or any other characteristic protected by federal, state, or local law (Protected Characteristics). This commitment extends to non-discrimination in the administration of our policies, admissions, employment, access, and recruitment of candidates, for all persons consistent with our values and based on applicable law.