Supervisor of Records

NYC Department of Health and Mental Hygiene; New York (NY); On-site; USD 58,000 - 71,000; Full time

Job summary

The NYC Department of Health and Mental Hygiene is seeking a Supervisor of Records to oversee staff and ensure the accuracy of medical records. This mid-senior level position requires a strong background in medical record technology and relevant supervisory experience. The role also provides opportunities for professional growth and participation in special projects.

Qualifications

• Experience analyzing, coding, and indexing medical records.
• Certificate in medical record technology preferred.
• Must type at least 35 words per minute.

Responsibilities

• Supervises staff and oversees inquiries regarding autopsy reports.
• Ensures accuracy and completeness of medical records.
• Handles subpoenas for medical examiner’s case files.

Skills

Data entry

Attention to detail

Education

Completion of a one year course of study in medical record technology

Associate degree in medical record technology

Tools

Microsoft Word

Microsoft Excel

Job description

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The Office of Chief Medical Examiner investigates cases of persons who die within New York City from criminal violence, by accident, by suicide, suddenly when in apparent health, when unattended by a physician, in a correctional facility or in any suspicious or unusual manner or where an application is made pursuant to law for a permit to cremate a body of a person.

The core values of CARES guide our work for communities and inform our behavior toward each other and all those we serve.

• Commitment: Dedicated to the mission at all times
• Accountability: Responsible to each other and the community
• Resilience: Adapt in the face of adversity
• Excellence: Achieve and maintain the highest quality
• Service: Innovate to meet evolving needs
  
  

Under Supervision, Selected Candidate Performs Moderately Difficult Work With Latitude For Independent Judgement. Typical Tasks Include But Are Not Limited To The Following

• Oversees and supervises staff in answering telephone inquiries from customers and other agencies requesting autopsy reports and related records.
• Supervises the analysis, review, and quality assurance of medical records to ensure accuracy and completeness.
• Oversees the logging of requests for ME autopsy reports and complete case files into CMS RRU, ensuring proper documentation and tracking.
• Supervises the processing of subpoenas served on OCME for medical examiner’s case files, ensuring compliance with legal requirements.
• Coordinates the retrieval and return of case files to the Municipal archives, supervising staff involved in these processes.
• Provides training, guidance, and support to team members to improve workflow and service quality.
• Performs other supervisory duties as assigned, including staff scheduling, performance evaluations, and process improvements.
• Serves as backup Administrator in the absence of the Director
• Assists with Special Projects as needed.
  
  

MEDICAL RECORD LIBRARIAN - 50811

Minimum Qualifications

Qualification Requirements

• Completion of a one year course of study in medical record technology approved by a recognized accrediting organization; or
• An associate degree in medical record technology from an accredited college
  
  

having a program approved by a recognized accrediting organization; or

• A certificate issued upon successful completion of a correspondence course in medical record technology given by a recognized accrediting organization;
  
  

or

• A four-year high school diploma or its educational equivalent approved by a state's department of education or a recognized accrediting organization and two years of full-time experience analyzing, coding, and indexing medical records as a medical record librarian.
  
  

Special Note

To be eligible for placement in Assignment Level II individuals must have, in addition to meeting the minimum requirements, at least one year of full-time experience as a medical record librarian.

To be eligible for placement in Assignment Level III individuals must have, in addition to meeting the minimum requirements, at least two years of full-time experience as a medical record librarian.

Preferred Skills

• Successful candidates should have experience in data entry. - Knowledge of various computer programs such as Microsoft Word and Microsoft Excel. - Ability to type at least 35 words per minute.
  
  

55a Program

This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.

, $58,206.00 – $70,329.00

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Management and Manufacturing

• Industries

  Hospitals and Health Care

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