Administration Supervisor - Contract

Singer NY, LLC; Paterson (NJ); Remote; USD 60,000 - 75,000; Full time

Job summary

Singer NY, LLC is seeking a Project Coordinator to support the Contract Sales Team. Responsibilities include managing daily workflows, coordinating projects, and ensuring employee satisfaction. The ideal candidate will have at least 5 years of experience, knowledge of AutoQuotes, and strong organizational skills. This remote position offers a competitive salary and benefits.

Benefits

Comprehensive benefits package

401K with company match

Paid time off

Paid holidays

Flexible spending

Short and long-term disability

Qualifications

• At least 5 years industry-related experience.
• Knowledge of AutoQuotes is required.
• Excellent verbal and written communication skills.
• Proficient with Microsoft Office Suite.

Responsibilities

• Partner with Team Leader to establish and meet team goals.
• Manage the accuracy of Support Staff data entry.
• Review Quotes before sending into purchasing for accuracy.
• Perform analysis after jobs to ensure satisfaction and profitability.

Skills

Communication

Organization

Project Coordination

Knowledge of AutoQuotes

Microsoft Office Suite

Job description

Overview

This position will provide support to the Contract Sales Team leader , to assist in managing the daily work flow.

Team HR Functions:

• Administer employee reviews which includes performance evaluations, goal setting, and mid year check ins.
• Responsible for approving timecards and PTO for all employees.
• Select appropriate training for project coordinators.

Responsibilities

• Partner with Team Leader to establish and meet team goals.
• Direct Management for all Support roles.
• Manage the accuracy of Support Staff data entry concerning the execution of contract jobs.
• Partner with Sales on the decision-making process of projects the team does and does not take on, profit strategy, and project buy out.
• Maintain own volume of Project Coordination work which includes:
• Project Equipment Tracking
• Arranging Logistics
• Warehouse Pick Tickets
• Managing Start Ups and Demonstrations
• Job Close out Manuals
• Service Calls
• Review Quotes before sending into purchasing for accuracy.
• Partner with Project Management to oversee change orders and expenses to jobs.
• Oversee all submittals making sure everything is released in a timely manner.
• Grow into being able to review submittals for accuracy.
• Perform analysis after jobs are complete to ensure employee, process, and customer satisfaction, as well as overall profitability of the job.

• Be the Team “Super User” for Quickbase platform.
• Handle all billings for the team and assist with Prelude reconciliations.
• Partner with Corporate Shared Services to ensure all company policies and procedures are being followed.

Ideal Candidate Will Possess the Following Skills and Abilities

• At least 5 years industry-related experience
• Knowledge of AutoQuotes
• Excellent verbal and written communication skills
• Excellent organizational skills
• Proficient with Microsoft Office Suite

Work Location: Remote

Compensation: $60-75K

At Singer Equipment Company, we value each and every one of our dedicated staff and therefore are pleased to offer a competitive starting wage, a comprehensive benefits package including: medical, dental, vision, short term and long-term disability, 401K with company match, group life insurance, flexible spending, paid time off, and paid holidays.

EOE/M/F/Veterans/Disability