Supervisor of Events and Auxiliary Services

Cecil College; North East (MD); On-site; USD 4,600 - 5,200; Full time

Benefits offered by this job

Health, dental, and vision coverage

Tuition assistance

Tuition waiver

Job summary

Cecil College in Maryland seeks a proactive Supervisor of Events and Auxiliary Services to manage campus events and related operations. The role coordinates spaces, staffing, and services to deliver high-quality experiences for students, staff, guests, and partners.

The position requires 3 years supervisory and 3 years event planning experience, plus an associate degree or progress toward one. Evening/weekend availability and strong communication are essential.

Qualifications

• Associate degree required; may be pursuing and commit to completing within 1 year.
• 3 years of supervisory experience and 3 years of event planning.
• One year of general maintenance experience preferred.
• Professional oral and written communications skills.
• Ability to work with diverse campus community.
• Flexibility to work evenings and weekends for events.

Responsibilities

• Plan, coordinate, and supervise logistical requirements for college events, meetings, conferences, ceremonies, and external rentals.
• Coordinate event setup and breakdown, including furniture, equipment, technology, signage, and other support services.
• Develop and maintain event schedules, work orders, setup diagrams, and staffing plans.
• Serve as primary contact for space reservations, event organizers, and campus departments.
• Conduct pre-event planning meetings and site walkthroughs as needed.
• Ensure event spaces are properly prepared, maintained, and restored after events.
• Monitor events to address operational issues and ensure a positive guest experience.
• Supervise auxiliary services and support operations including rentals, vending, catering, parking, and revenue-generating services.
• Supervise assigned staff and oversee vendor/contractor management.
• Develop policies, pricing structures, and service standards for auxiliary operations.

Skills

Teamwork

Communication

Interpersonal skills

Decision making

Education

Associate degree

Tools

MS Office

Job description

About Us

Founded in 1968 to meet the post-secondary and continuing education needs of Cecil County residents, Cecil College has been serving the community and shaping its future for more than 50 years. The College is governed by a Board of Trustees appointed by the governor. The College’s fifth president, Dr. Mary Way Bolt, reports directly to the Board of Trustees.

About Us

Founded in 1968 to meet the post-secondary and continuing education needs of Cecil County residents, Cecil College has been serving the community and shaping its future for more than 50 years. The College is governed by a Board of Trustees appointed by the governor. The College’s fifth president, Dr. Mary Way Bolt, reports directly to the Board of Trustees.

Cecil College is centrally located in Maryland’s most northeastern county, just one half mile from Interstate 95. It is easily accessible from Philadelphia and Baltimore, as well as from Wilmington, Delaware.

With a diverse student population, Cecil College enrolls approximately 2,500 credit students and 3,400 non-credit students. Cecil offers associate degrees, certificate programs and non-credit classes. Cecil offers a variety of associate degree and certificate programs.

Through its open admissions policy, Cecil College provides learning opportunities for all who have the desire and ability to benefit from its courses and programs, regardless of age, gender, ethnic origin, sexual orientation, disability, or socioeconomic status.

Employees of Cecil College, including instructors for online and virtual courses, must be residents of Maryland or the contiguous states of Delaware, Pennsylvania, Virginia, West Virginia, or the District of Columbia.

Applicants must be currently authorized to work in the US, as the College does not offer Visa sponsorships.

Job Summary

The Supervisor of Events and Auxiliary Services is responsible for planning, coordinating, and overseeing campus events, auxiliary services, and related operational activities. This position ensures that facilities, equipment, staffing, and support services are effectively coordinated to provide high-quality experiences for students, employees, guests, and community partners. The Supervisor works collaboratively across departments to ensure events and auxiliary operations are safe, efficient, financially responsible, and aligned with the College's mission and strategic priorities. The Supervisor of Events and Auxiliary Services is also responsible for the supervision of duplication and mail/package receiving and distribution operations as well as providing administrative support for the Facilities Department.

Essential Job Functions

• Plan, coordinate, and supervise the logistical requirements for college-sponsored events, meetings, conferences, ceremonies, and external rentals.
• Coordinate event setup and breakdown, including furniture, equipment, technology, signage, and other support services.
• Develop and maintain event schedules, work orders, setup diagrams, and staffing plans.
• Serve as a primary point of contact for space reservations, event organizers, and campus departments.
• Conduct pre-event planning meetings and site walkthroughs as needed.
• Ensure event spaces are properly prepared, maintained, and restored following events.
• Monitor events to address operational issues and ensure a positive guest experience.
• Supervise assigned auxiliary services and support operations, which may include campus rentals, campus space reservations, vending, catering coordination, parking, summer programs, and other revenue-generating services.
• Supervise assigned full-time, part-time, temporary, and student employees.
• Develops policies, procedures, pricing structures, and service standards for auxiliary operations.
• Monitor service delivery and identify opportunities to improve efficiency, customer service, and revenue generation.
• Maintain accurate records related to facility usage, rentals, services, invoices, and operational expenses
• Performs or schedules all maintenance and preventive maintenance on setup related equipment.
• Provides oversight of mail/package receiving and distribution as well as duplication departments including coordination, direct supervision, budgeting, policy and process review.
• Serves as the fill-in operator for mail/package receiving and distribution as needed.
• Provides administration support including entering work orders, vendor invoice collection/reconciliation, processing requisitions, scheduling, and record-keeping.
• Assists with vendor/contractor management to include document submittals/retrievals (COI and W-9), scheduling, and necessary follow-up communications.
• Ensure compliance with all local, state, and federal safety and environmental regulations.
• Ensure compliance with all College rules and policies.
• Other duties as assigned.

Minimum Requirements To Perform Work

Education: Associate degree required. Will consider applicants who are in the process of obtaining an associate degree and/or individual must commit to completing an associate degree program from an accredited institution within 1 year of start date.

Experience: 3-year supervisory experience. Three years’ experience in event planning. One-year general maintenance experience is preferred. Skills/Training: Ability to work well with others throughout the campus community. Professional oral and written communications skills.

Proficiencies: Technical proficiency in computer software, and knowledge of general computer set-up. Event planning knowledge including floor planning, caterer contracting, linen rental, and event billing. Sound decision making ability. Also requires a high level of interpersonal skill and client knowledge to assist in the decision-making process for the various setups. Requires the ability to work under pressure in front of large groups.

Scheduling Requirements: Must be available to work flexible schedule including evenings and weekends (for multiple events/set ups) as needed.

Physical Demands

Must be able to lift and move up to a maximum of 75-100 lbs. on a regular basis. Must be able to pull/push "rolling" carts/dollies weighing up to 375-400 lbs. occasionally. The physical activity of this position includes, but is not limited to: climbing, walking, stooping, kneeling, crouching, reaching, standing, pulling, lifting, grasping, twisting and sitting.

Other Requirements

Valid Driver’s License with satisfactory driving record. The worker will be subject to dust, noise, fumes, and odors. The worker will be exposed to inside and outside environmental conditions. Safety equipment will be provided where needed and required to be worn or used.

Work Environment

The worker will be exposed to inside and outside environmental conditions. Work environment involves everyday risks or discomforts which require normal safety precautions typical of such places as office or meeting and training rooms, e.g., use of safe work place practices with office equipment, avoidance of trips and falls, and observance of fire and building safety regulations, and traffic signals when driving. Due to the need of interaction with students, employees, and the college community this position requires in-person presence. This position is eligible for telework.

General Benefits

• Cecil College offers full-time employees a comprehensive benefit package offering medical, dental and vision coverage for employee and eligible dependents; generous annual, sick and personal leave; 19 paid holidays; tuition assistance and tuition waiver based on eligibility guidelines; opportunity to enroll in retirement accounts (403B or Maryland State Retirement System based on eligibility guidelines); voluntary retirement account with TIAA or Fidelity, employee paid short term disability, employer provided basic life insurance and accidental death insurance, and employee paid voluntary life insurance, access to Fitness Center, and library. For more information Employee Benefits | Cecil College

Salary

Salary: This is a non-exempt (hourly), overtime eligible position; Grade 110 (pay scale:$21.96-35.14/hr). The hourly rate for the position based on budget is $25.00-27.50/hr. Applicants initial salary placement is based on internal equity and relevant candidate experience.

Posted on 8/24/2026

Based upon the budgeted hours of a position, contribution to the Maryland State Retirement Pension System may be required.

• We are committed to ensuring equal opportunity and non-discrimination in all hiring and employment practices. Cecil College will not discriminate against any individual by reason of race, color, national origin, ancestry, age, religion, disability, sex, sexual orientation, gender identity and expression, genetic status, genetic information, veteran status or any other status protected by federal, state or local laws.